In the fast-paced worlds of accounting, mastering productivity and stress management is paramount. David Allen's "Getting Things Done" (GTD) methodology provides a robust framework for achieving this, and when combined with the powerful task management tool Todoist, professionals can elevate their efficiency to new heights. In this article, we'll explore how accountants can implement GTD principles using Todoist

What are the GTD Principles:? David Allen's GTD methodology revolves around capturing, organizing, and executing tasks efficiently. To apply these principles effectively, users must cultivate habits that align with GTD's core tenets: capturing all tasks, clarifying their importance, organizing them, reflecting on priorities, and engaging in meaningful action. Here's how you can use Todoist to incorporate these principles:

Capture Everything:

Use Todoist's quick add feature to instantly capture tasks as they arise.

Create a dedicated inbox in Todoist for unprocessed tasks, ensuring nothing slips through the cracks.

“Your mind is not meant to hold information.” - most people don’t realize the productivity boost you get from following this advice.

Clarify and Organize:

Leverage Todoist's task details to add context, due dates, and labels, clarifying the nature of each task.

Organize tasks into projects, mirroring GTD's emphasis on categorization.

Reflect and Review:

Schedule regular reviews using Todoist to reflect on completed tasks and reassess priorities.

Use Todoist filters and searches to identify tasks that require additional attention or adjustments.

Engage in Action:

Prioritize tasks using Todoist's priority and labeling features.

Utilize Todoist's collaboration tools to delegate and engage in meaningful collaboration.

Stress Management Best Practices:

Break down complex tasks into smaller, manageable subtasks using Todoist.

Utilize Todoist's reminders to prevent tasks from piling up, reducing last-minute stress.

Incorporate scheduled breaks and utilize Todoist's time blocking features to enhance work-life balance.

Time Management Strategies:

Adopt the Pomodoro Technique using Todoist's built-in timer to enhance focus and productivity.

Utilize Todoist's recurring task feature to automate routine tasks and streamline daily workflows.

By integrating David Allen's GTD principles with the robust features of Todoist, accountants can transform their work habits, boost productivity, and effectively manage stress. The combination of the two offers you:

The liberty to make decisions and the adaptability to rearrange your tasks as needed.
A defined conclusion to your day, marked by the completion of your planned tasks and nothing beyond that.
A framework to remain aligned with the goals you've established for yourself.

I always refrain from imposing a rigid structure on myself, having tailored and adjusted elements from David Allen's system to better suit my own needs. I recommend seeking these advantages in any system you adopt, as it significantly alleviated my stress and set me on the path to accomplishing my objectives.

Similar Stories


WebsitePlanet and Chrometa

Our interview with Bethenny Carl from WebsitePlanet Read More


5 Resources to Boost Your Freelance Productivity

The modern freelancer has a lot of plates to spin on a daily basis in order to succeed – and there never seems to be enough hours in the day. Those that use their limited time most efficiently will blow past the competition and make an impact in their chosen market. . Read More


6 Tips to Maintain a Healthy Work-Life Balance during COVID

Confinement, lockdown, quarantine, shelter-in-place… .... Read More