Chrometa tracks activity on your computer every second by looking at the current document, email or website you are on: this is the document, email or website that has the focus of your mouse and keyboard. At any given time you only have one current activity, even if you're toggling between windows or using multiple monitors.
The active window is linked to a:
- Document (Word document for example). Chrometa records the document name, location on the drive and the program name (e.g. MS Word, Acrobat PDF...). The document can be located on your local drive, a network drive or on the cloud (for e.g. NetDocumen
- Website (Google Scholar for e.g.). Chrometa records the website title and address
- Email you're reading or composing (with Outlook, Gmail, Outlook 365...). Chrometa records the subject line, sender and recipient(s)' email addresses.
Chrometa never records nor accesses the document's contents
If using a virtual PC through a VPN, please install Chrometa on the virtual machine too to capture the time spent working remotely.
When Chrometa detects no activity from the mouse/keyboard for more than 5 minutes (an adjustable setting), it stops tracking and counts time as "Away Time". You can disable/enable "Away Time" counting by clicking (right on PC) on the Chrometa icon in the system tray > Options (or Preferences) > "Remind Me to Log My Away Time"
You can force a sync by right-clicking the icon from the system tray > Upload Now
You can adjust time from the Timeline view by clicking on the duration and entering a new one.
As you are working on an email, reading or composing, Chrometa tracks the subject line, sender and recipients list and the total time spent on the emails
To connect Chrometa to your 365 and get details for each read/composed email (subject line, sender and recipient(s)), go to Account > Integrations and click “Connect…” under Office 365. This will work even if you worked on the email from a device that does not have Chrometa (e.g. an iPhone)
To connect Chrometa to your Gmail and get details for each read/composed email (subject line, sender and recipient(s)), please install this plugin.
The latest version is compatible with all view modes for Chrome, it's not officially on the Chrome website yet, here's how to manually load it
Visit chrome://extensions (via menu -> Tools -> Extensions in Chrome).
Enable Developer mode by ticking the checkbox in the upper-right corner.
Click on the "Load unpacked extension..." button.
Select the directory containing your unpacked extension - it's the folder (folder to select, not single files) you get after unzipping this file.
Go to Account > Integrations and click “Connect…” under Gmail, but first, please disconnect the old version of Chrometa from Gmail:
Go to Permissions
Click on the Chrometa logo > Remove
Back to Chrometa Account > Integrations > gmail, Connect
Download our Outlook plugin here to get the subject line, sender and recipients list
After you finish a call or a text message on an Android phone or through VoIP if using a soft phone, Chrometa automatically adds the call and its details to your timesheet
From your Android phone, update the Chrometa app. The latest version has auto sync. You don’t have to go into the app and click on “Sync Phone Calls”. It will export your call and text message history to your Chrometa account
Chrometa has set up a partnership with Cloud-Based VOIP provider Phone.com.
Phone.com a cloud-hosted business phone system that requires no hardware or maintenance and can be set up in minutes.
The Phone.com platform changes the way that companies communicate and collaborate with standard and innovative telephony features that are a cut above the competition.
Benefits of Phone.com for Chrometa users:
- Your billable phone calls are automatically captured in the timesheet and filed under the correct client and matter, no matter the device you are using, be it PC, Mac or Smartphone.
- Your online meetings are added to the client's timesheet and invoices without any manual action on your part.
- Your Phone.com contact lists are kept in sync with Chrometa.
Chrometa has an integration with 3CX with which you can
- Automatically capture your calls in the timesheet and allocate them to the correct client and project
- Keep your 3CX contacts synched with Chrometa clients
To connect Chrometa to Ringcentral and get details for each sent/received call (timestamp and contact info), go to Account > Integrations and click “Connect…” under RingCentral. This will work even if you worked on the email from a device that does not have Chrometa (e.g. an iPhone or iPad)
iPhones and iPads
Unfortunately we had to pull out the app since Apple does not allow us (or any other app) to do passive tracking on the iPhone/iPad anymore.
However we've succeeded in developing two workarounds that will record the bulk of the billable work you do on an iPhone:
Email: If you're using gmail or outlook, Chrometa can connect to gmail/outlook and sync all emails you work on (regardless of the device - smartphone or PC/Mac). To connect them, go to Account > Integrations > gmail/outlook
Phone Calls and text messages: if you're on AT&T, Sprint, Verizon or TMobile, you can import the call history into Chrometa. The call history is a csv or excel file you can get from your carrier. Summary > Import > iphone time has the detailed steps for each carrier, you just need to do that once a week or once a month
You can create rules and use the phone numbers/email addresses as keyword to automatically bucket calls and emails into matters
Time spent on any website using the major browsers - MS Edge, Safari, Mozilla and Chrometa is tracked along with the website's title and web address (URL)
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