Contractors are always on the go. They need to work with their team, visit sites, deal with clients and create opportunities to get more projects. Thus, it isn’t easy for them to manage all this work and keep a check on time.
So, continuing from our last blog, here are five additional time management tips for contractors to help them get the most of their day:
Get Time Tracking Software
A time tracking program will help you stay organized. As a contractor, you have a team working at different sites. You need to communicate with them on a daily basis. With the software, you can share information in real time and keep all you members updated – all at once. The software is an excellent tool to keep a track of your work, projects, and timelines that you set. It also helps keep track of how much time you spend on working on each project.
Don’t Sweat the Small Stuff
Being a perfectionist has its downsides. Don’t expect perfection in everything that you or your team members do, especially if it’s a small task.
There’s no doubt that your projects should be flawless; however, if the task is too small or not that important and has been accomplished with 90 percent perfection, do not spend time bringing it to 100 percent. Move on to the next task.
If there’s something that can be done by others efficiently, consider delegating. Not only does this give you more time to accomplish your tasks effectively, it will also help others learn new skills and become successful.
You’re caught up in such a busy schedule, that you forget to complete the most important task of the day. To avoid such instances, make sure that you always set reminders. Your time tracking software can help you with this and will remind you if an important task is left incomplete.
Follow your Schedule
This is by far one of the biggest mistakes that contractors make! Why spend time creating a schedule or prioritizing tasks when you don’t intend to follow it? Always stick to your schedule. Discipline is key! This way you’ll be able to accomplish all your tasks at the end of the day.
Wondering which contractor time tracking software to implement? Chrometa should be your choice! Our software is affordably priced with incredible features. We also offer a 30 day free trial for all our users. Also feel free to give this FREE 30-day trial period a try.
Startups and established businesses are persistently growing. They want to keep up with the demanding nature and competitiveness.
That being said, transformation of IT has played the role of a vital catalyst that drives change across all kinds of industries, including non-profit organizations.
IT and human resources are two of the most vital components that drive organizational success. In this regard, the importance of employee time at work is a core metric that only disciplined businesses gauge. Yes, time tracking software for businesses is more important today than ever.
The call for online time tracking is not narrowed down to the profit-based industries alone. Non-profit companies are conventionally more attentive about putting the latest administrative methods into operation. However, they are now keen on accepting modern software solutions that enable them to accurately track their employees’ time.
Here are some ways in which non-profit organizations can benefit from time tracking software:
Sponsors and funders generally want to be certain that their contributions will fund the right projects and reach the beneficiaries. So, with time tracking software, NGOs will be better able to track the workers’ time and hold them accountable for unproductive hours. Simultaneously, donors will be assured that the NGO values time and channelizes its efforts accordingly.
Moreover, time tracking programs simplify calculations pertinent to individualistic projects for non-profit companies. When they possess accurate time tracking software, they are able to generate cost reports daily, monthly and annually to illustrate contributions. This improves transparency and accountability.
Captures Time Passively To Improve Performance
Most time trackers make use of automatic timesheets that serve as helpful measure to assess performance of non-profit organization as a whole. The best time tracking software usually has a unique feature of providing all-inclusive reports. This allows managers to produce detailed reports regarding costs, performance and productivity etc. As a result, non-profit organizations are in a better position to systemize their business processes and maximize the use of limited donations.
The accounting standards for non-profit organizations are usually more rigid and inflexible.
Hence, the income and expenditure of such organizations should be managed and tracked likewise.
With automatic timesheets, non-profit firms can track the company’s time and expenditures. This, in turn, alleviates their requirements for conformity during the auditing process and otherwise.
While people have been raving about the importance of time tracking on PC and Mac, not many people realize the significance of mobile time tracking on Android and iPhone.
Tracking time with smart phones is all about on-the-go time capturing. These time tracking apps allow people to record time when they’re out of office premises for work. Some of the finest features possessed by Chrometa’s time tracking app include:
Keeping track of time for employees who work outside office, such as sales reps,
Keeping track of small groups of employees who switch locations throughout the day,
Measuring time-off or breaks,
Better management of the large groups of employees working at several locations
Precise and dependable time tracking of organizations’ far-flung labor force pinches the hit for manually recording time. This is a surefire way to save money and time.
Stated below are some benefits having a mobile time tracking app that will convince you to get one for your business:
Access to Real Time Data
Smartphone-based time sheets offer managers with a great deal of real time data. This, in turn, gives them the ability to take informed strategic decisions. At a glance, manager can take note of who’s working on a certain project, whose dates would be available in a week and the progress of various projects. The best part is that these timesheets aren’t deleted as new ones are generated. Each one is stored securely, allowing managers to instantly access past records.
The ability to obtain instant updates also facilitates intercommunication and answerability among employees. It lets them ask questions or make appeals straight away that often remain unattended or delayed.
Great for Off-site Work
The time tracking apps are quite valuable when handling with numerous projects outside the office premises. In general, it is quite painstaking for employees to obtain access to timesheets when they’re off-site. This is particularly the case with contractors, architects, and workers of non-profit organizations that cannot sit at once place to work.
However, with access to timesheets on a mobile device, many such employee problems can be resolved. Not only can employees keep their time and plan status posted, but can also administer numerous projects simultaneously.
Flexible For Various Work Arrangements
The idea of a conventional workplace is growing to be outdated. More and more organizations are now openly embracing flexible work settings.
Since the old timesheet software have multiple problems to be fixed, contractors and freelancers find it difficult to gain access to office software to record time.
With mobile time tracking app, such workers are given a simple and safe medium to update their projects as well as the time spent on each, regardless of the location.
Time tracking has never been easier. To turn your phone calls, emails and messages into timesheets, invoices and bills, get Chrometa now! Learn how to capture iPhone calls on Chrometa or start your free 30-day trial today.
Time tracking software is primarily designed to help businesses and individuals save time, and utilize it in a more productive way.
Opting for the wrong time management software can make you lose even more resources. Hence, selecting an appropriate time tracking software will not only save time, but also make your work processes and employees more productive.
Whenever you implement a new system or process, it can pose some serious risks. These risks can be financially demanding or time-consuming. Before you invest in a time tracking solution, make sure that will make your business more efficient and productive.
Here are a few key factors to evaluate:
A good time tracking software should run smoothly in the background, recording time and activities flawlessly. It is important for employees to be able to start using the software instantly. Evaluate the user interface and analyze the experience of using it for day-to-day time tracking. Go through the process of introduction and assimilation to see how employees find the time tracking solution.
If the entire experience was taxing or uninviting, expect your team to be unsatisfied with the software. If so, opt for a time tracking software that’s more easy-to-use, uncomplicated and smooth.
Contemporary teams, particularly distant and broadly distributed teams, make use of a host of tools to fulfill their jobs in a productive manner. Therefore, choose time tracking software that works seamlessly and integrates with supplementary tools.
While testing time tracking solutions, prepare a list of all the essential applications your employees utilize on a routine basis. Some of the most popular ones include Clio, QuickBooks Online, FreshBooks, LexisNexis and many more.
It’s common for businesses to invest in a time tracking software that’s loaded with features.
It’s quite easy to determine which time tracking solutions are trying to overdo things in a given interface. Maybe it has a framework that’s not suitably equipped to handle challenging functions.
Consider this: If your employees already have a chat application, do you think you really need a time management solution that has a built-in chat app?
On the whole, assess whether the software is serving as better time management software or project management software. The difference is very crucial.
Be aware of the key features you need to help your employees track and manage time effectively. See if the time management software possesses those features and performs well. Do not let the additional bells and whistles sidetrack you.
Chrometa has been making lives easier, helping architects concentrate on their actual jobs. It can not only make their administrative tasks easier, but also ensures effective time management. Let’s take a look at some of its amazing features:
Time Tracking from Mobiles
Chrometa allows incredible time tracking from mobile phones. This online software tool ensures that you can track time while you are working on a remote construction site. Furthermore, you can synchronize all your phone calls to your Chrometa account which will create a record for each phone call you or your employee make. If the phone call was work-related, you can charge your client.
All you have to do is download our app from Google Play Store, which is available for all Android and iPhone users.
The problem with traditional timesheets or spreadsheets was that they required you to manually type all the entries, which was not only time-consuming but hectic too. However, with Chrometa, an accurate and detailed timesheet is generated with just a single click. Not only that, the billable entries of work-related calls from your smartphones can also be easily integrated into the timesheet.
Whether it is time spent on reading documents or on any websites, Chrometa keeps a thorough record of all activities and can generate a detailed report any time you want. It can also create a thorough, yet simple, professionally developed invoice. This guarantees that there are no confusions between you and your clients.
Although you are an architect who works in the field, it is very likely that a lot of your time is spent collaborating with clients through email. Chrometa makes sure that it captures all the time you spend sending and reading emails. With clear categorization in the time sheet, Chrometa creates separate entries by email.
Chrometa helps architects become better at their jobs, streamlining the time they spend on each task. With all the above features, the incredible time tracking software for architects ensures that they get paid for every minute they work. Contact us to know more about us.
At a time when jewelers primarily made and repaired timepieces, jeweler Willard Bundy developed a solution that grew rapidly – the time clock. The timeclock and timesheet eventually became business standards in tracking billable/paid hours. However, these tedious and error-prone instruments lost their utility when cheap computers entered industry and small business. Computer use began the evolution of all aspects of business including time-tracking.
Microsoft Windows’ entry made technology more accessible, but its Office suite aligned organizations and powered business in a way no other set of tools achieved. Office’s Excel served as major time-tracking software Windows users relied on. Its design exploited 80s predecessors and Microsoft’s vision in pairing digital data with ease-of-use.
Tailored time-tracking solutions emerged with the explosion of IT across sectors. The combination of internet’s market penetration, falling technology prices, and rising technology power made IT critical and irresistible to competitive organizations. These purpose-built solutions offered impressive options and configurations whether standalone, plugins, or built-in functionalities of systems.
The next generation of time-tracking tools promises the power of IoT. They go beyond your typical screen capture and timers into precise, omnipresent technology acting as an assistant (or manager).
The Importance of Time-Tracking
The time-tracking software Windows users employ may seem like common tools for routine administrative tasks, but related problems can devastate businesses. Harvard Business Review reveals insufficient tracking costs the US economy an estimated 50 million hours in losses, or a daily loss of over $7 billion. Part of this comes from simple tasks like email, which a survey shows results in a yearly loss of $50,000 per worker. Many organizations battle this issue, but many remain totally unaware. They work harder and longer without proper compensation, or without knowledge of leak impact.
Fortunately, many have isolated the problems in time-tracking requiring the most attention. Any viable solutions address these areas and their effect on operations and business:
Reliability – Accurate and consistent tracking records are required for financial reporting, employee compensation, financial management, and much more.
Human Error – Manual data entry introduces high risk of serious errors, so systems must avoid it as much as possible.
Productivity – Records must accurately reflect employee activities in order to present a clear picture of resource use.
Fraud – Systems need mechanisms to protect against fraud or exploits in records and tracking.
Automation – Manual data entry slows productivity to a crawl, so automation is of course preferred.
Transparency and Optimization – Records must reveal all activities performed, resources used, and locations employed. This aids in compliance, project management, operations, and other aspects of business. It also offers deep insight, and reveals opportunities for growth and improvement.
Corrections – Records cannot avoid errors, but system management of them must avoid excessive lag and provide proper access.
Alignment – A system must integrate seamlessly with organizational procedures and existing IT infrastructure.
A Powerful Solution
Though many strong options with rich features exist, many time-tracking solutions suffer from fundamental problems. The biggest issues are ease-of-use and active use. Most of the time-tracking software Windows users employ simply gets in the way, or proves overly involved to use. An ideal tool quietly observes and records activities without interfering, weighing your system down, or requiring heavy intervention. Another major issue in time-tracking is the lack of sophistication. Better tools perform smart time-tracking. They not only record, but also precisely interpret and predict.
Our smart solution Chrometa passively captures time on a PC, Mac, iPhone, or Android device. Its capture documents every minute of your work time, and addresses all qualities of device and system use. This includes granular focus like time spent on a single email, its subject line, and its sender or target. It could also mean the name of an active file and its application, or the URL of a website and its title.
Note that Chrometa only captures information on the active task, regardless of how much you switch. On an idle mouse and keyboard, it triggers a prompt for intervention. This design allows you to optimize your work rhythm while still maintaining accurate records.
Chrometa timesheets offer the accuracy of keyword-based rules. You simply set it to assign entries to specific clients and projects, and then you enjoy robust precision when tracking multiple projects.
It also delivers seamless integration for capture across devices. This means you can switch devices comfortably with the confidence that it recordseverything. Strong integration also supports exports to multiple applications; for example, QuickBooks, Xero, Freshbooks, and Clio. You work unrestricted by system ecosystems or proprietary technology, and integrate in whatever infrastructure you prefer.
Chrometa includes many other competitive features like professional invoices and time entry creation through email. Leverage the Chrometa advantage today by exploring our solution in a 30-day free trial.
The Generation X has often been characterized on a ‘self-made man model’ – working 40 hours in a week, a house in the suburbs, a wife and two kids and a solid retirement plan. As sound and stable as that may sound, Millennials or Generation Y are not like that at all.
It’s not as if they do not want secure jobs; they hop jobs because they cannot imagine doing one thing throughout their lives and calling it their life’s work.
With a distrust towards hierarchical structures and a great focus on finding meaning through work, Millennials have evidently contrasting values than those of their fathers.
Millennials – The Digital Natives
It would not be wrong to say that Millennials have been brought up in the midst of a digital revolution – a revolution that will be studied by generations to come.
They are called digital natives because they have no recollection of life before computers and Internet took over daily lives.
Millennials use mobile phone technology in almost all aspects of life, including work. The immersion with mobile phones is such that a whopping 83% sleep with their smartphones beside them. With more and more Millennials making up the workforce, businesses would need to drastically change the way they operate if they are to succeed in the long-run.
Time Tracking for Millennial Workforce
No matter what changes are made to the structure of organizations, tracking time will be of utmost importance to all kinds of businesses. Here are some ways time tracking can be made efficient for Millennials:
Millennials Need Flexibility
There is nothing more that Millennials need than flexibility. According to an article by Huffington Post, 64% of Millennials would consider work from home a greater priority than the salary itself. Whether they are working from their personal computers or their smart phones, the time tracking software must be integrated into their systems.
Go For Cloud
An extension of the point above, Millennials must be allowed to work from anywhere they want and not only from their homes. Incorporating aspects of the cloud computing, organizations can provide seamless time tracking for these natives – whether they are working from the comforts of their bed or from a Hawaii beach resort.
The Benefits Can Be Astounding
The benefits of mobile time tracking can reach way beyond profits. You not only have accurate records of what you are paying to what employee for what amount of time, but also have a satisfied group of employees who work according to their set schedules. This may be one of the smartest decisions you can make as a business manager.
Nicole is a lawyer. At 0600 sharp, she rolls out of bed and checks her smartphone. She discovers dozens of emails directed at her and team members, which apparently came in between 0100 and 0600. Nicole opts to reply to a handful of the most important, and then heads to the gym.
At the gym, she receives several call requests from clients prompting her to abandon her workout early.
At 0800, she arrives at her office, and asks assistants to print a few documents. She prints some herself to save time, and then conducts her first call at 0900.
During the call, she emails another client for information about their future call, and she also reviews multiple emails that come in. She starts another call at 1000, and IMs with colleagues during the call. Another colleague joins her on this call to observe.
She responds to more emails and also marks documents during her 1000 call, and after the call, she reviews key points with her colleague.
At 1130, Nicole marks more documents, and answers frequent short calls from clients. She finally manages to grab lunch at 1400, and continues reviewing documents and responding to emails during lunch. She hops on two calls at 1600 and 1730, and a client shows up at her office at 1800 to discuss a document review. Her day continues with similar tasks and communications, and concludes with a handful of necessary submissions at 0100.
The Importance of Timekeeping
The scenario above describes an average day, and a lawyer’s average day clearly does not afford attention to timekeeping. However, timekeeping remains a critical aspect of practice for many reasons:
Billing and Project Management – Not only do you need to account for services, but you also need to accurately quantify and qualify them. This aids in the overall process, and managing the financial aspects of service delivery.
Talent, Revenue, and Growth Management – Timekeeping provides a window into productivity and the effectiveness of current strategies and procedures. This valuable insight drives organization growth and professional development.
Transparency – The heavy influence of transparency on client satisfaction means it can fuel a project, or destroy it.
When timekeeping practices fall short of standards, they infect an organization and force it to constantly balance against associated losses and inaccuracies.
The Impact of Bad Timekeeping
Some estimate that less than 40% of lawyers utilize contemporaneous timekeeping solutions, and even worse, most clearly reconstruct time when preparing timesheets. Memory obviously does not serve as a potent means of capturing billable time, and the burden of delaying timekeeping creates a substantial workload.
Billable time lost to poor and sluggish recording can result in staggering losses. An Altman Weil study reveals legal professionals lose approximately 1/10 of their time when using end-of-day records. It also shows a 4-hour loss for end-of-week records, and 15-hour loss for end-of-month. Over a year, this causes a loss of 170 to 200 hours per lawyer.
Beyond substantial revenue leakage, the absence of this labor data obscures two important industry metrics:
The time required to complete a project compared to client expectations
The cost of a project compared to client budget or expectations
Financial and operational losses may pale in comparison to the effect of poor timekeeping on the client relationship. The lack of transparency and accurate records destroys the organization’s ability to leverage that information in maintaining client satisfaction. This includes not just standard records, but the level of detail employed in timekeeping. The deficiency leaves both clients and professionals frustrated because clients do not know the path to completion, and professionals do not engage clients. This leads to various problems over the course of a project, and less trust in a long-term relationship.
The Disadvantages of Common Timekeeping Solutions
The main problem in timekeeping remains archaic and exclusively active records. Beyond their inaccuracies, they damage productivity almost as much as poor billing hurts revenue. Lawyers find themselves spending far too much time performing minor administrative tasks instead of actually doing their job.
Another problem stems from the use of underdeveloped solutions. These solutions, unlike most of the best timekeeping software for lawyers, lack attention to the details of modern law practice and business. They fail to address all aspects of technology use or all qualities of practice:
Some may neglect mobile accommodation or the specific way users employ multiple applications in their role.
Some merely provide a digital version of traditional records systems, and still force the user to perform problematic tasks.
Some even quarantine timekeeping in a particular OS or device.
User compliance presents another challenge because many lawyers detest using these tools. When so many tools get in the way, it’s easy to see why.
Finding a Solution
Our smart solution acts as a personal assistant. It adapts to your needs, and continues to evolve with the goals of both richer sophistication and providing the best timekeeping software for lawyers. Enjoy not just automation of timekeeping, but also device and system mobility, protection of sensitive information, customization, granular records, and flexibility.
Chrometa passively captures time across platforms whether a PC, iPhone, Mac, or Android device. Its capture documents every minute of work time, and every quality of use. This includes granular focus like time spent reviewing an email, its sender or recipient, and its subject. It will capture the call you step away to make, or the time you spend away from your desk.
It maintains this high level of capture detail regardless of how frequently you switch applications or systems. You never need to interrupt your work rhythm and close an application, or stop to note an activity.
Employ Chrometa’s keyword-based rules for precision. Through simple tags, you set it to assign entries to specific clients, projects, or tasks.
It offers seamless integration to give you the confidence of recording everything as you switch devices, applications, and platforms. Integration also extends into one-click import/export compatibility with popular law firm management applications and other common solutions; for example, PCLaw, Clio, QuickBooks, and much more. You work totally unrestricted by solution ecosystems or proprietary technology.
Chrometa includes many other wonderful features for versatility and simplifying the timekeeping process (e.g., invoicing, and entries through email). Experience the Chrometa advantage today through our 30-day free trial.
If you are sick and tired of staying all day at office, relentlessly working, you’re one of us.
Imagine to be given the privilege of working from anywhere in the world. Where would you prefer going? *think think*
When leading the life of a digital nomad, the world is your oyster. On the other hand, if you fail to exercise control over how you spend your time, you could easily lose the perks of such an opportunity.
Let’s start out by understanding what a digital nomad is.
Digital nomads are progressive and technology freaks. They are young professionals that possess the ability to redefine traditional meaning of earning.
By taking advantage of technology, they learn to work and live remotely, independently – mostly like nomads. Moreover, digital nomads have a great dependence on fast internet connection, smartphone devices, and cloud technology on a daily basis.
In case you’re thinking that picking up your laptop and heading straight out will make you a digital nomad, hold on. Majority of the digital nomads find it exciting to take a leap towards digital nomadism. This helps them to create a desired lifestyle, breaking conventional working barriers. Thanks to this lifestyle, a digital nomad gets to choose his/her place of work each day, and not get impounded in the same cubicle. This ability can tremendously help in getting more work done is less time.
Why Digital Nomads Need Time Tracking Solutions
Just like everything else, digital nomadism also has its highs and lows.
To begin with, emerging out of the conventional 9-to-5 job timings can be somewhat challenging on psychological grounds. Given the fact that humans inherently show resistance to change, working like a nomad with no permanent place can be a annoying, at least in the beginning.
Moreover, digital nomads usually fail to distinguish between work and free time. With countless surreal destinations waiting for them to be explored, work procrastination can become a common thing.
Lastly, changing places, travelling and exploring each day brings along a host of challenges, including time zone issues, visas, and not to forget, a fast internet connection.
While goal setting and minimal distraction practices will help, digital nomads most certainly need an online time tracking software or application that can help them track every minute.
Having a personal timekeeper such as Chrometa, digital nomads can improve their billable time up to 20%. So, if you’re a digital nomad and wish to improve your productivity and effectively manage time like a pro, avail our free 30-day trial today. For more information, call +1 888 340 6425.
Business and project managers have been making use of time tracking as a trick of the trade for a long time now.
This helps them in keeping projects scheduled, ensuring optimum business health.
There are a host of other benefits that can be reaped from implementing time tracking solutions to streamline sales process. Here are a few:
Describe Your Ideal Client
When your business was launched, you possibly said yes to every company that showed interest in hiring you or your services. But things change as you progress. You tend to take on a more long-term approach that possibly involves saying no to potential patrons.
Time tracking software helps in determining which clients can prove to be the most profitable. Similarly, it helps identifying customers that take more time than they should. As you get hold of this crucial information, you can come up with a profile of around 2-3 customers based on the outstanding projects you have undertaken in the past.
Then, the sales department can utilize the profile of these clients to better understand and prioritize potential customers.
Update Your Pricing
When businesses expand over time, you find yourself better able to offer more value to customers. As a result, you may consider updating your prices as well. Thanks to time tracking, you can smoothly make changes to your pricing structure. It is a common practice for businesses to price their products/services based on their gut feelings. When you’re unaware of the amount of time being spent on each project, you can never be sure if you are charging a justified amount or losing.
Time tracking software can precisely tell you which projects are making you lose money. As a result, you can easily alter the prices in the contract.
Back Up Your Sales Pitches
Data is undoubtedly one of the few things people prefer today. With online time tracking software, you can back your sales pitch with concrete information. This strengthens the proposals for potential clients. For instance, if a potential customer tries to push back on your quoted price, you can back your pitch with data from a comparable project. Doing so will restore your client’s confidence that you aren’t merely gouging with the price.
When you’re determining the timeline of a project, time tracking can be of immense help.
With history, you can get guidance about how long a project may take to get completed. Moreover, you can clearly see how many hours it took for a project to complete, permitting you to provide a comprehensive project timeline to potential customers.
At Chrometa, we provide our clients with reliable and 100% accurate time tracking solutions that allow them to passively record time, converting them into billable entries. To get your time tracker, call us now at+1 916 546 9974 right away.