Time tracking can be an exceptional managerial tool for people in leading positions, as well as employees.
However, there is a negative stigma associated with employee scrutiny that could cause some repercussions when you try to put it into operation.
If you are interested in using time tracking app, but are anxious that there might be a negative repercussions, consider these steps that can help your team understand the advantages of tracking time.
Step#1 – Propose the Change to the Management First
Whenever introducing something new in the company, it’s better to go slow and steady. Start off with the upper management and make them aware of the basic features of the software, so they comprehend how it works, and are aware of its long-term benefits.
Once they are comfortable with the idea, launch time tracking to the rest of the team members. There are quite a few reasons to do this:
- You will require the support of your managers when bringing in time tracking software to all teams.
- Managers should be fully aware of the software before employees get to know about it.
Step#2 – Present It as a Problem-Solver
When introducing the software to your team for the first time, explain how it is a solution to their problems. Enlighten them on how it will help them perform better and more proficiently. When they can see the payback, they’ll be more welcoming to the transformation.
For example, when they can track time to individual tasks and projects through automatic entries, team members wouldn’t have to send daily reports to their leaders anymore. As a leader, if you wanted to see what and how they have been working, you will simply scroll through the timesheet to get a clear picture of what they worked on, and for how long.
Step#3 – Show How It Supports The Company’s Shared Vision
The teams should be aware of and fully support the company vision. Show them how time tracking lines up with it. Here are several things you could make clear to hook up the company vision with time tracking for the team members:
- If your company attempts to be well-organized– Time tracking can provide automatic time sheets, the capacity to start and end work effortlessly with a single click, and make invoicing simple through mechanical reports.
- If your company attempts to befair – Time tracking will provide 100% accurate insight on how employees work, so that managers assess potential problems and weak areas.
- If your company strives to be honest – Time tracking software makes everyone accountable for their activities. This is beneficial for team members who fail to get their fair share.
Step#4 – Simplify it
Once you narrow down on the best time tracking program, certainly create a flawless workflow with constructive software.
For instance, when you ask your team to begin tracking time, they have a task list ready, or have a way of adding tasks to the time tracker.
Here are some tips to make time tracking for employees as easy as possible:
- Utilize a time tracker that works with numerous operating systems such as Mac, Windows etc.
- The software shouldn’t consume a lot of memory space. It should be lightweight and run at the back.
- The time tracker must integrate with whichever project management tool the employees are habitual of using.
Step#5 – Ask For Team Input
Provide the team with multiple time tracking options to select from so that you can account for the finest working arrangement. For instance, your developers may ask for a time tracking option that integrates with Clio time entry or QuickBooks.
Once you know what your team members expect and need out of the new software, you can play around with the options accordingly.
Chrometa’s time tracker software will enable you to capture how you spend every minute working, including reading and responding to emails, writing documents, researching on the web, and more. Download the free trial now or browse through our blog section for more information.