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Automated Time Tracking

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Time Management Software Solves “Where Did My Day Go?” Problem

by Meryl K. Evansmeryl93x125

The recent daylight saving time change has thrown my days for a loop. It takes me at least a week to adapt. I know it feels silly that a mere 60 minutes would affect my day. But it does. I’m one of those people who goes to bed at the same time every day. Sure, I go to sleep 30 minutes earlier or later sometimes. But I can’t do an hour earlier or later.

On the first Monday after daylight saving time returned, I checked out of the office at 7 pm. That’s unusual. Where did the time go? With Chrometa time management software, I can see the break down of where the time went. The summary shows I spent half the day in an Internet browser. Before you go thinking I do mindless surfing, much of the time falls into two buckets: research and customer service.

Like me, you’ve probably had many days when you wonder where the time went. With automatic time management software like Chrometa, you can see exactly where you spend your time.

Find out “Where did the time go?” with time management software

The second activity where I spent most of my time is Microsoft Word. A quick review of my timeline in Chrometa shows a mix of Internet research and writing an article. As Image 1 shows, I spent 2.5 hours in Microsoft Word. But that assumes I did nothing but work on the article for the whole time.

time management software

Before digging deeper, know that I have two monitors. This lets me have a document open on one and do research on the other. It does wonders for productivity. That said, while working on the blog post, I do research or look up information on my second screen.

I click the Microsoft Office Word entry to review all the entries as shown in Image 2. The first one shows almost 2 hours devoted to writing a blog post. I click “Timestamps” to view a drill down of the time spent writing it. Based on the timeline, I worked a little more than 2.5 hours straight on the blog article save for a 10-minute gap.

automatic time management software

What’s this 10 minute gap? It turns out Facebook distracted me. For shame! Still, Chrometa confirms I devoted 2.5 hours to the blog post between researching it and writing it. Although switching to Facebook for a few minutes is disruptive, it would’ve been more so if I had to stop the clock and start it again using a basic timer.

All in all, it was a productive day.

Recording offsite time and working with multiple devices

Not everything you do is on a computer or mobile device. Chrometa covers you by asking you if you’d like to record your time away from the computer. In a couple of clicks, you can assign this time to a project or a client.

I exercised in the early afternoon before switching to morning workouts. Whenever I stepped away from my desk for a set time, Chrometa would greet me upon my return asking if I want to record my offsite time. Entering the time spent exercising time provided a great feeling of accomplishment.

Most days, I’ll do a little work on a laptop. It lets me work standing up or get a change of scenery. Chrometa tracks that time too. While I don’t make phone calls or do much emailing on my phone, I could track that time with its time management software app for phones.

Integrating time management software with other business tools

I use accounting software to manage invoicing, receivables, customers and reports. As Image 3 shows, Chrometa can integrate time reports with accounting, law practice management and project management apps.

time billing management software

Although most accounting software come with a tool for tracking time, they’re basic. You just click the timer to start the clock and click it again to stop it. Rinse. Click. Repeat. This becomes tedious for people who do a variety of tasks throughout the day.

Attorneys, for example, tend to handle multiple cases throughout the day. Each email, phone call, meeting and paperwork needs to be billed to the right client. They don’t always focus on one client at a time. Most will make a chunk of phone calls in one sitting. Then they’ll chunk the next activity.

When I take a Facebook break or any other kind of short break, Chrometa tracks that time. It’s the little things of not having to mess with a timer that make the difference and save time.

Chrometa time tracking management software integrations

It’s more efficient to do the same type of task than to flip between different types of tasks: phone calls, emails, documentation. A better way to do time management for attorneys would be with automatic time management software with integration with Clio or RocketMatter. Chrometa also works with popular project management, accounting and other valuable software used by many businesses.

Here are apps that work with Chrometa time management software:

  • Accounting: QuickBooks Online, Quickbooks Desktop and Xero.
  • Calendar entries: Google calendar.
  • Invoicing: FreshBooks.
  • Law practice management: Clio and Rocket Matter.
  • Project Management: Basecamp Classic and Basecamp Next.

Automatic time management software improves your time tracking accuracy as it creates automatic timesheets. Add these integrations, and you save a few steps with invoicing and management. You can create keyword-based rules to automatically assign time entries to the right client or project.

And with the ability to track your time on other computers and devices, you won’t forget one minute of work as Chrometa tracks all your time for you.

Benefits of automatic time management software

Because Chrometa automatically tracks your time, you can work the way you want to work. No longer do you need to try to force how you schedule your day to make it easier to track time. Chrometa has graphs like the one here to give you a visual how much time you spent on client work, project work and personal activities.

Find Unbilled Time Report

The data can be exported into Excel if you want to analyze how much time you spend on your various activities. Lawyers, accountants, freelancers, solopreneurs, real estate agents, financial advisors and other professionals find it more efficient to use time management software to track the tasks they do.

I can’t tell you how many times I’ve worked on tasks for a client only to forget to check the time when I started and finished. Chrometa solves that problem by automatically capturing this information. You can set up the time management software to be as simple or detailed as you want to fit the way you work.

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