In 2017, let’s make “passive” timekeeping work in your favor. Here are five Chrometa features you can take advantage of to capture 20% or more hours – while actually working less – thanks to the best time tracking software for 2017.
(And if you need to reactivate your Chrometa account to take advantage of these features, you can restart with a free 30-day trial here).
Feature #1: Timeline for Multiple Days
Our Timeline view is a play-by-play recording, down to the minute, of every piece of work you’ve done on every device (computer or smartphone) through the workday. By request, you can now view your Timeline over multiple days:
Every Minute of the Day, With Details
Great – but how do we turn this amazing level of detail into something we can put on a Timesheet?
#2: Select a Block of Time
Here’s a shortcut that will let you sweep multiple minutes of time into one time block quickly. If you were jumping around between applications (such as email and Word) but really working on the same task, this is a good trick to help you group everything.
Left-click the first entry you want to bucket. Then hold down the Shiftkey while you scroll down and select the last entry in your task – and everything in between will be highlighted for you.
Use Shift + Left-Click to Select Consecutive Entries
Now let’s get these combined, rounded up and assigned to a client and project.
#3: Autocomplete in Move to Project
Towards the top of your screen, there is a big blue button that says Move To Project. Click this to access your Client and Project list.
Then you can just start typing the name of the Client or Project you’re looking for in the active search window that appears. Your list will be filtered down as you type, so that you can quickly find the project you want to assign this block of time to.
Use Active Search to Filter Your Project List
You can select the Project to move and group these entries at the same time. Or, you can take advantage of the & Annotate shortcut.
#4: Annotate While You Move to Project
As you mouse over your Project name, you’ll see two mouseover buttons appear toward the right side. The left button is an & Annotate shortcut that lets you assign an annotation as you specify the project.
The “& Annotate” Shortcut
Think of an Annotation as the translation from the computer-speak that Chrometa captures to the human-speak that you will place on your Timesheet. You’ll specify this using the popup that appears next:
Categorize And Annotate Popup
#5: Back To Summary, or Export
Remember those jumbled 13 minutes of computer time? They are now a concise 18-minute (or .3) time entry on my Timesheet:
Ready for Export
This time entry is now on your Timesheet, ready for invoice or export! Your client will never guess that you created it with a few clicks of the mouse.
If you’re export to another billing, practice management or accounting system (such as Clio, CosmoLex, QuickBooks Online, etc) this entry will show up as if you created it directly in that system manually.
This 5-step time entry sweet will become faster and faster as you get the hang of things. If you have questions, or would like to take advantage of our complimentary 1:1 training sessions, please let me know.