Effective Project Management and Time Tracking Go Hand in Hand

Projects cannot commence without a plan. To produce a realistic plan, you need significant knowledge about crucial business aspects including personnel, resources, and strategic objectives.

However, with project management, you can stay on top of the game, assuring that only the best practices are implemented.

Moreover, it ensures that resources are allocated effectively, making best use of time, money and employees.

Significance of Time in Project Management

When managing projects, time is one of the most crucial resources to consider. It is an invaluable criterion for project managers to determine if the project is being operated as intended or not.

Furthermore, time management is crucial when it comes to resource maximization in collaboration with other resources such as personnel and money.

Typically, employees are paid for two things: their time and skills. Therefore, it is their duty to be present at work for required number of hours each day, fulfilling duties within the prescribed time.

A project manager must be aware of how to establish priorities. This is done by allocating more time to important tasks, providing room for high-quality work. Furthermore, consistent feedback and reporting can also offer project managers with insight on how smoothly the project is working, under coordination and active communication. Remember, it is easy to execute project management if everything is carried out within the established frame of time.

Focus on time when making crucial business decisions. Make strategic modifications. When you alter time frames, it will impact results.

This is the reason why during the initial stages of planning projects, you should hire project managers who are skilled to produce sound estimations.

Also, mitigating risk is a crucial component of business management. This involves anticipating potential risks, developing schedules, allocating resources, delegating responsibilities, and more.

Risk mitigation can make the work process smooth, overcoming challenges and unanticipated obstructions.

All in all, project management is crucial because it ensures that projects are executed in accordance with the devised plan. Remember, the significance of time for projects cannot be overstated. Therefore, to effectively utilize time, you must encourage your project managers use time tracking solutions.

Benefits of Time Tracking in Project Management

Outlined below are some benefits of time tracking for effective project management:

Time tracking enables project managers to:

  • View team activities and how much time is being spent on which task,
  • Assign the right kind of job to the right person,
  • Take instant action on areas that are clearly require improvements,
  • Track overall employee productivity and levels of performance over a certain period of time,
  • Effectively handle remote teams,
  • Establish clear expectations, deliverables, and deadlines etc.

With Chrometa, you can encourage your employees to record all their time spent on computers and mobile phones (Android & iPhone) passively. This will further help them make effective use of business time, increasing billable hours, and receiving payments owed by clients to your business.

Employee Time Theft: Cost Crunches for Businesses

Time theft takes place when employees get remunerated for work they haven’t done.

More appropriately, they get paid for time not spent on business work. Considering the growth of mobile workforce and easy internet access, time theft is becoming a more serious concern for businesses today. The issue is so serious that businesses are losing billions of dollars worth of productivity on an annual basis.

However, time theft is not limited to a certain kind of person, designation or industry. This takes place everywhere. And people are getting more creative in ways to evade work.

This is where businesses need to take a more proactive approach and fight against employee time theft. To do that, we must first understand various forms of time theft taking place. Some of them are outlined below:

Time Card Theft

There are multiple ways time card theft can take place. For instance, if an employee fails to show up at work, he asks a colleague to punch them in and out for that particular day. Also known as buddy punching, this act is a serious fraud against company policies.

Another form of time card theft at work is when an employee lies about the number of hours he/she spent at work, for a given shift, in a single day.

Prolonged Breaks

This form of time theft occurs when employees take over-extended breaks at work. This can include extending regular lunch breaks. Employees who tend to leave for lunch breaks early or come back late are guilty of this form of time theft.

The same holds true for employees who take more breaks in a single shift than they are permitted (under the company policy). Prolonged breaks are easily the most common types of employee time theft at the workplace, across industries.

Too Much Personal Time

It is a common practice for employees to spend most of their time at work taking personal calls and replying to personal messages/emails.

They tend to deal personal issues and family situations at work, wasting time and hampering productivity. These non-work related activities form personal time. While in some cases, employees are given certain liberties (if they’re able to manage work at the same time). When this freedom is misused, it leads to time theft.

Internet Time Theft

Internet time theft is common, yet the most difficult one to detect.

That’s because employees tend to use the internet for both, work and non-work related purposes. This can include everything, ranging from regular internet browsing to social networking, and using instant messengers at work.

While it is not possible to eliminate time theft from the workplace altogether, but implementing time tracking solutions as a form of corporate policy can help.

With Chrometa, businesses can passive record employee time, encouraging them to make productive use of it for overall growth and success.

Pivotal Role Played By Time Tracking Software for Startups

Is it even possible to implement the business plan as intended? Have you realistically planned for time, personnel and resources? Are the products/services costing done right?

Typically, the first few years after business inception are the most critical. Hence, it’s imperative for startups to proactively gather crucial, reliable information. From the very beginning, time tracking software has been a source of significant information, pertinent to work sequences.

Moreover, it has shown ways in which work can be optimized.

Businesses see time tracking programs as essential tools for calculating price, invoicing customers, and controlling business operations more effectively. This is why experts recommend startups to use time tracking software from the initial business stages, so that crucial concepts are productively established and maintained.

Basis for Calculation

Time is an invaluable asset for businesses, particularly startups. The number of hours spent by employees in work-related activities directly contributes towards customer invoice. And this further helps in calculating price.

During the early business stages, it is imperative to assess if work hours have been practically evaluated, or whether you should be charging a higher price for products/services. Time tracking can also help determine reasonable price.

Improved Processes and Allocation of Resources

Is there a chance you can improve internal communications and meetings? When implemented from an initial stage, time tracking applications spot activities that take up extra, unnecessary time. Once you identify and eliminate these activities, process optimization becomes easier. Moreover, it prevents you from getting involved into unproductive work techniques.

For startups, the first three years are the most stressful.  However, with time tracking software, businesses can learn where free capacity exists. This further assures employees have sufficient work, and are not overworked.

Moreover, during these years, startups can leverage on employee skills and talents most.

Time Tracking – Making It a Part of Corporate Culture

While businesses realize the real benefits of time tracking solutions for growth and success, this concept is not very popular among employees.

Some find it to be a total nuisance, while others consider it to be an invasion of privacy. The idea of being constantly monitored doesn’t go down well among employees. As a result, they easily develop feelings of resentment and dissatisfaction.

This is where the true role of employers comes into play. From the very beginning, employers must introduce the concept of time tracking to employees, explaining how they can benefit from it.

Moreover, efforts must be made towards integrating time tracking in the corporate culture. This gives employees a chance to adjust and feel comfortable about time tracking and management.

Given the crucial role time tracking can play for startups, get our free 30-day trial to see how our passive time tracking solution fits with your startup’s needs. We also have a dedicated time tracking app for Android and iPhone so that your employees can capture productive time on-the-go.

Tracking Employees at Work: How Effective Is It?

Time is an invaluable asset for businesses.

Employers expect employees to complete more work in less amount of time.

According to a number of studies, it has been concluded that the internet has contributed enormously in improving employee productivity.

It has introduced labor automation, improved communication, enhanced access to information, and more.

On the other hand, an article published in the Wall Street Journal claims that internet distraction has resulted in a major decrease in the productivity of employees having access to computers.

Today, employees are having a tough time getting work done in time––thanks to social networking channels, smartphone notifications, and e-mail alerts.

Furthermore, a latest study revealed the top 10 killers of productivity at work. The top 4 are:

  • Smartphone usage/texting,
  • Gossiping,
  • Internet, and
  • Social media

Consequently, the need for tracking employees for how they spend their time is more crucial now than ever.

Here are a few reasons why and how tracking time is beneficial for both, employer and employees:

Time Tracking Is a Lesser Extreme Form of Employee Monitoring

Employers tend to hire dedicated IT personnel to take care of emails, browsing histories, and keystrokes that contribute towards the breach of corporate policies or personal use.

Time tracking can serve as a better, friendlier solution that’s also lesser invasive than employee surveillance. Moreover, time tracking is cost-effective, relative to other monitoring options. Therefore, if your business requires employee monitoring, invest in a time tracker.

Time Tracking Encourages an Ideal Process of Working

To determine the work capacity of your team, use the analysis feature of your time tracking app. This feature helps employers devise improved ways of making use of resources, efficiency.

Moreover, employees can assess their own time to determine weak points. This way, business managers can provide employees with better accountability, without checking on and off. That’s because time tracking records and reports daily, weekly, monthly and yearly time into timesheets. This can later be exported to Clio, FreshBooks, QuickBooks, and more.

Time Tracking Improves Focus While Reducing Interruptions

Instead of perceiving time tracking solutions as privacy invasion or a medium to spot low-performing individuals, employees must consider it as a tool that helps stay on track.

When employees start tracking their own time for a given project, or even day-to-day activities, they’ll be better able to shut off interruptions and indulge in activities that contribute towards goal achievement.

Time tracking has also helped most employees in overcoming procrastination by spotting activities or habits that waste time.

To help employees focus on work, while effectively managing time, invest in Chrometa. Our time tracking solution also creates professional-looking invoices, allowing you to receive payments electronically. Get a free 30-day trial today.

The Secret to Success for Agile Teams: Time Tracking

If you’ve got a team of agile software developers, we understand how people tend to divide into two major camps:

There’s a group of people who strongly believes that time tracking solution are absolutely essential and imperative for success.

Then, there’s another group that rolls eyes at the very thought of having to run projects with a time management tool.

Which group do you belong to? If it’s the second, allow us to convince you on the effectiveness of time tracking for agile teams:

Accuracy in Billing

Utilizing a responsive approach for creating software is intended to simplify and streamline things. However astoundingly, it can also toss and overcomplicate the overall billing process.

Remember, billing doesn’t have to be an issue when you have a personal timekeeper with you. It is common for agile teams to charge clients on an hourly basis. So, you will find it easier to calculate the per-person hours into a great-looking invoice over a few fingertip strokes.

An easy approach to software development with streamlined billing—yes, dreams do come true.

Real-Time Estimations

When it comes to agile development, estimating time and cost can be quite tricky. Expect yourself get puzzled with project estimations that are far-fetched, away from reality. Talking in real terms, agile software development entails huge investments in terms of both—time and money.

With time tracking software, however, you will be able to accumulate data regarding how much time it takes to complete sub-parts of projects. Such and more useful insights can keep you updated about the future estimates, allowing you to seamlessly carry out potential projects.

Now, who needs a crystal ball?

Enhanced Processes

One of the biggest advantages of working through the agile approach is that you can instantaneously get used to the modifications and new obligations in order to come up with the finest product. However when you do so, it’s unquestionably useful to have some genuine information in support of those changes.

Again, time tracking remarkably helps in this. Observing how agile teams manage time can aid in determining holdups and other hindrances. This can help improve your processes, making them far more efficient and beneficial.

Of course, we understand most people have some skepticism around time tracking for agile teams. However, it cannot take away from the fact that time tracking has a tremendous impact on the performance and success of such teams. So, put down everything and start your 30-day free trial offer now.

Streamlining Efficiency: Is Time Tracking Software Worth The Investment?

Does your business need time tracking software?

Finding that out is not a hard nut to crack. There are a host of things you need to take into account when coming down to this decision, including the company requirements.

At the end of the day, the real question is: how can time tracking software offer benefits to the company?

At Chrometa, our time tracking solutions are competent and intended to enhance organizational productivity. There are no two ways about the fact that time tracking apps improve efficiency of employees, and are also beneficial for the organization in general.

Free Trials: How Do They Help?

One of the simplest ways to understand how your organizational employees will adjust with the time tracking software is trying out one.

You will find numerous time tracking solutions online, but rarely will you find one that offers customers an opportunity to use them prior to investing in them.

We, at Chrometa, offer our clients with an opportunity to download a free 30-day trial prior to using them at the workplace permanently. Our free trial versions are for Windows, Mac, iPhone and Android users. You can explore all the features for 30 days to help learn if the software is fit for the organization.

Of course, you don’t want to get stuck with software that doesn’t help, and creates bigger troubles, disrupting the workflow.

What Does Your Employees Have To Say about the Time Tracking Software

Have a one-on-one conversation with your employees to determine how comfortable they are while using the software. Was it easier to complete projects with the time management tool? Was it difficult for them to adjust to it? Did it really help them in managing time? All in all, was it an impediment or an advantage?

In the end, it’s the employees who need to be comfortable and at ease with what they’re working.

Chrometa is immensely user-friendly, helping businesses schedule duties effectively. With our time tracking software, employees can take on any task and estimate the time it took to complete.

Does The Time Tracking Software Fit In The Workplace?

That’s a tricky one. You need to contemplate a host of factors to determine if a time tracking tool actually works for your organization.

Some of these factors include organizational size, kind of work and the corporate surrounding. Moreover, as a business owner, you must think of some crucial elements such as the diversity of projects, range of clients, etc.

With an online time tracking software in place, you can seamlessly record time, converting them into timesheets, billable entries, and professional invoices.

Download your free trial for Mac, Windows, Android and iPhone.