Facing problems in managing your time? Unable to complete your tasks within a specific duration? Don’t stress! All you need to do is to prioritize your work and daily tasks. Here’s how:
Create a task List
Seems like a long day at work? Got a lot of work to do in those eight working hours? Before you start working on any of the assigned tasks, create a list of tasks you need to complete by the end of the day. Write down each and every task, irrespective of the fact whether it is a routine task or a critical one and has been assigned to you for today only. Having things in writing will help you stay focused and know about all the tasks, small or big, that you have to complete by the end of the day. Remember – don’t forget to include breaks as well, in this list!
Rank and prioritize them
Rank the tasks according to their priority. Consequences are an effective way of determining the priority of the task. Ask yourself what will be the consequences if this task is not completed. Then rank your tasks accordingly. Or if you’ve been asked by your manager to complete a task first, follow their instructions. Make sure that you work on the tasks exactly the way you have prioritized them.
When you categorize tasks according to their ranking and priority, always consider the 85/10/5 rule. Most people tend to invest 85 percent of their time in the tasks which can be delegated and taken up by anyone else, whereas 10 percent of their time is lost in actions which can be handled by their subordinates and only 5 percent of their time is spent in doing things which no one else can do, except them. This 5 percent is where you need to cash in. Categorize tasks according to this rule, giving more importance to the tasks where you spend only 5 percent of your time.
Start working Immediately
Do not spend a lot of time in creating a to-do list, ranking and categorizing tasks. The first half an hour is more than enough for this activity. After you have prepared a list, start working on your tasks immediately. Delaying work will result in procrastination and you will be unable to manage time efficiently. Help yourself and follow the plan to execute all the tasks!
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Manual timesheets are a problem for all – employees, the HR department and the company, of course! You can save a lot of time as well as money with the help of automated timesheets. Here’s how automated timesheets can benefit your business:
With automated timesheets and with the right software, you will be able to earn more. By tabulating accurate time, you will be able to create accurate billable entries which are a major earning source for your business. Additionally, with automated timesheets, you will reduce all payroll errors which means that a significant amount will be saved, ultimately adding to your revenue!
Automated timesheets create transparency and ownership. Employees own their working time and cannot argue or challenge the number of working hours in the automated time sheet. Employees will also be able to access their own information and will refrain from inquiring about the number of leaves left, etc. With increased transparency, the number of unplanned absences will also reduce, which will increase your company’s productivity, giving you a chance to earn more.
Automated timesheets mean less paperwork and less clutter. Don’t you just hate it when you lose that one important sheet containing all the important data and information? Help yourself and move towards automated timesheets! Ask your HR department about the problems it faces in managing the huge paperwork! Save time for them by implementing time tracking software. Also, this will help in saving all important information and the risk of losing such information will be eliminated.
Save Time and Conflicts
One major advantage of automated timesheets is that they create a smooth flow in organizations and help in eliminating conflicts between the employees and the HR department towards the end of the month. Employees are not constantly nagged for filling in their timesheets and the HR department is not annoyed over misreporting of work hours. All these hassles can be managed and reduced by automated timesheets with the implementation of time tracking software.
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So, you’ve finally adapted to the changing business trends and decided to implement time tracking software in your company, but are you aware of the essentials and functions of this software? How will you choose the perfect software for your company? No idea? You’ve landed at the right place! Read on to learn how to select the right time tracking software:
Determine the Needs
Prior to deciding which software should be bought and implemented in your business, it is essential that you first determine the need of implementing this software. All company operations will be impacted by implementation of this software, so make sure that you involve various stakeholders in the decision making process. Do you want to this software to track time of people who access other’s projects or do you simply need to track time of all the employees? Do you want to install this software right away or wait till you purchase a new machine? Gather answers to all these questions before you make a final decision.
Do not get impressed by the demo of the software on the company’s website! It can be deceptive! You, as a customer, should demand the vendor to customize the demo according to your business needs. When purchasing this software, ask the vendor to provide you with a detailed explanation. Also, inquire about issues such as support and trial usage. After sales support is an essential aspect, in case you need help during or after the software implementation process.
Low Cost and Risk
With the widespread use of time tracking software, the cost of such software has reduced. Do not fall prey to vendors who charge a huge amount! Apart from the monthly fee, look for hidden costs. Ask the vendors openly about any and all charges that might accompany the software. Vendors usually sell traditional software or software-as-a-service (SAAS). Cut down on your risk by choosing SAAS as it reduces the burden from your IT department to install and maintain another major program in your company.
Usually, vendors offer a trial period before you implement and use the software with all its features. This period helps you gauge if the software is suitable for your business or not. Make sure that the upgrade from the trial version to the purchased version is smooth, if you decide to purchase it after testing. More importantly, ask the vendor if the data stored in the trial version can be transferred to the paid version automatically.
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“Don’t wait. The time will never be just right” – Napoleon Hill
Many of us delay tasks that we should have completed today. We have our own reasons for delaying tasks; some delay because they are uninterested, some do it because the task is hard, and others delay it just for the sake of delaying. What we do not realize is that we are actually procrastinating! Are you too procrastinating? Not sure? Read on to find out:
Not Scheduling Tasks
If you are not scheduling your tasks, you are on your way to procrastination. Most of us do not realize the importance of scheduling tasks and then we wonder what has been keeping us from executing our work. While scheduling, set time for each task and challenge yourself to complete the task within the allotted time.
Striving for Perfection
Surprisingly, perfectionists are procrastinators! While looking for perfection, they forget that they are delaying the task and are even ready to compromise on the deadline of the task. If you too have the habit of delaying the task due to perfection, change it! Make sure that you complete the task with accuracy in one go.
Not knowing Yourself
Know your potential and capability. If you have been assigned a task which you think is complex and beyond your capability, talk to your manager about it instead of delaying it. Your manager might assign you another project or he might help you get started with the complex project. You might also take these projects positively, as difficult projects help you discover yourself in a manner where you get to know the actual potential and capability inside you. So, accept challenges and find out the real you!
Ineffective Time Management
One of the greatest hurdles in our way to success is ineffective time management! Successful people manage their time perfectly and complete their tasks on time. Effective time management does not only mean prioritizing tasks and making a plan, but executing it exactly as it was planned. Also, effective time management includes prioritizing tasks according to their importance and completing the urgent ones first.
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Time management can be a real pain. At work, you have to make sure that you manage your time well to complete all tasks on time and also build a good reputation amongst colleagues. Have you been finding it hard to break past your major hurdle, i.e. time management? Here are a few time management challenges which you need to overcome, to overcome your greatest obstacle:
One of the greatest barriers of effective time management – procrastination! One common reason why many of us procrastinate is the fear of our image being tarnished if our project doesn’t go well or if the manager doesn’t approve of it. Learn to get over your fear and anxiety and start working on that project. Who knows you might just nail the project!
Lack of Sense of Accomplishment
If the outcome of the project does not instill a sense of excitement in you, you will never start working on it. Proper time management means that you complete your task within the assigned time, and to do this you should break down your task into small steps. Write down the steps you have to complete, so that when you complete them, you get a sense of accomplishment.
Lack of Problem Solving Skills
You were at the brink of completing your project and a problem came up? Most of us panic in such situations! Don’t. Stay composed and be smart enough to find a quick solution to it. If you are unable to do so, go up to your manager and speak to him about it. Learn from your mistakes and avoid them in future. After all, practice makes perfect!
Not Knowing how to Say No
Learn to say no! This does not mean in any way that you should stop helping or assisting your colleagues, but if you have an important task with a deadly deadline to complete, excuse yourself! If you don’t learn this art, you will be unable to manage your time effectively and there are chances that you might even miss your deadline!
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