Team Time Tracking, Part 1: Getting Started

Note: This is Part 1 in our series on managing teams on Chrometa.com. Check out Part 2 or Part 3 for more advanced concepts.

What does the word “timekeeping” mean to you?

For many, a word like “timekeeping” rouses old memories of clicking a stopwatch in gym class or watching the clock working a part-time job in the summer.

In other words, timekeeping is usually a chore.

Not so at Chrometa. Here we take even the most tedious aspects of timekeeping and turn them into fully-automated, no-thinking-required features on our humble service.

Perhaps our most popular feature: teams. Why? We don’t think it’s because it’s so hard to find good timekeeping software. We think it’s hard finding good timekeeping software that works just as well for a team as it does for an individual.

After all, introducing new team members into your software adds new wrinkles, with each addition offering an exponential degree of increased complexity.

It doesn’t have to be this way. And we’re about to show you why.

In this three-part series on utilizing our tried-and-true Teams features on Chrometa, we’re going to show you exactly how (and why) to get the full use out of our team time tracking features.

In Part 1: Getting Started, we’ll start from scratch, assume you know nothing of our ways, and strap a metaphorical rocket onto your back so you can immediately proceed to squeezing the most possible juice out of the 21st century’s premiere tracking software.

How’s that for timekeeping?

Functions You Can Expect with Chrometa’s Team Time Tracking Software Features

Let’s start with the end in mind.

You have goals for your software. You want to know what it can do for you and what kind of functionality you can expect before you get started so you know whether the recipe is really worth all of the groceries. So let’s take a look at what Chrometa’s teams feature can do:

  • Capturing Time Automatically: This isn’t the same as using a time recording feature just on an Internet browser. Chrometa’s team time tracking software is capable of tracking the file name and the program you’re using as you work on a project, not to mention web page titles and URLs. Chrometa can even list the subject of an email you’re typing to track time spent crafting an email. With this feature, every minute of your day will be accounted for, showing exactly where you spent your time, and when. Just let it work in the background as you focus on the project.
  • Assigning Time to Shared Clients and Projects: One of the best ways to organize your timekeeping isn’t by time, but by team member. Your assigned Team Leader will be able to divvy out the clients/projects that your Team then assigns time entries to. This is a quick and easy way to ensure that everyone is on the same page about who’s doing what, and when.
  • Using Keyword-Based Rules for Automatic Time Categorization: This is another way to ensure perfect automation. Let’s say you have a client by the name of “Peterson.” You can use the keyword “Peterson” to automatically track any task with that keyword in the title and categorize that time as being spent on the Peterson project. Don’t worry; this is fully editable should you need to do any revision later.
  • Creating Timesheets, Invoices, and Reports: Of course, no timetracking software is complete without detailed timesheets, invoices, and reports. These functions allow you to bring all of your Team’s total time into one place so you and your clients can view the same summary and know exactly where the project stands.

We’ll tackle how to set up and use these features in the next articles of this series. For now, know that utilizing Chrometa will allow you to do all of the above—and more.

Download Chrometa to Get Started

Don’t worry, this isn’t a sales pitch: we offer you a free 30-day trial of Chrometa (available at the banner on the top of this page) so you can work along with this introduction without having to make any financial commitment.

The free trial file is available as a .zip on Macs and as an .exe file on PC’s, so if you have some trouble figuring it out, here’s a quick guide:

  • Right-click the 30-day free trial banner on the top of the page and select “Save Link As…” You’ll be able to edit the link name and where you want to download it. To keep it easy to find, you can download it straight to your desktop.
  • Double-click the icon that is now on your desktop. If you’re on a Mac, it will be labeled “chrometamac.zip.” Or you may be able to click the icon directly from the download folder.

At this point, if you downloaded the zip file, the file will unzip into a folder that appears on your desktop. Click this folder. Within, you’ll find a simple executable file that you can now run on your computer.

Note that if you don’t have a Chrometa account, the program will ask that you create one. You’ll have to enter in an email address and password, as well as a first and last name. It should only take a minute. You may also be prompted for a Java update if your own Java version is a little out of date.

Also, remember that this file will not be available for us after 30 days unless you purchase the full product—but for now, you’re ready to get started.

Putting It All Together 

So far, we’ve just gotten you started using Chrometa Team. Once inside, feel free to poke around at all of the features available for timekeeping. You can always delete or change these settings later on, so don’t be afraid to check it out and really explore the functionality of Chrometa.

If you want to get started right away, we recommend you check out our full-length, comprehensive 40-minute demo. (It might sound like a lot, but after checking out this demo, you should be ready to handle most aspects of Chrometa’s functions.)

But we’re not going to leave you hanging. In the next portion of this series, Time Capturing and Assigning Projects, you’ll learn how to begin automatically tracking your own time and use the Team feature to assign projects to the appropriate personnel. It’s not as difficult as you think. And if you’ve already followed through with all of the instructions in this article, the battle is halfway over.