Deployment of Time Tracking System: Getting the Creative on Your Side

If your company is implementing time tracking for employees for the first time, be prepared for some resistance.

It’s no surprise that people often aren’t used to change. Some might find it disrespectful that companies don’t trust their employees. Others might take offense at time tracking, calling it just another method of surveillance..

But if are to improve your staff efficiency while maintaining visibility for your projects, there are some steps you can take to bring your staff on bored. So at the very least, they are willing to try a new system of tracking their work progress.

How to Make Time Tracking Easier for Employees

Talk to Your Managers First

It’s always best to implement a new system gradually. Start off with your managers and have them use the software so they understand its workings and benefits. Once they’ve become used to the software, introduce time tracking to the rest of your employees. Your managers need to support the idea first. With their help, you’ll have a much easier time integrating the software’s use.

Justify the Solution

Everyone needs answers so do your prep work beforehand. When introducing time tracking solutions to your employees, explain why you decided to do so. How it can help you work more efficiently, and how it can benefit your workers as well. Your employees need to know that there’s something in it for them as well.

Give Them an Incentive to Use it

Using such software makes life much easier for employees as well. Companies using such apps can offer remote work options, work bonuses based on the hours their employees put in and paid leaves. Such apps also allow employees to prove their worth and dedication since they are able to show just how much time they spend working.

Show its Shared Vision

Time tracking apps such as Chrometa are so successful because they allow companies to practice three major components of their work system; transparency, efficiency and honesty.

The company strives to be more efficient with seamless tracking systems. The app offers insight into how a project is going and by doing so, explains the structure of the team as well. And finally, it holds everyone accountable for their hard work. This helps improve leadership skills for the talented many.

Find an Easier Tool

The time tracking app you choose for your employees must work seamlessly. It should be usable on multiple operating systems and mobile devices. It should not take up too much memory and should be easy to integrate with different project management tools. It should accurately collect all data and should work even if the employees are offline from the network. Of course, Chrometa satisfies all such demands.

Enforcing the Policy

Although it may be tough at first, be steadfast when enforcing this new time tracking policy. The system should be implemented for everyone, so don’t be lax with senior employees that might be against the new system. Make it clear that they must use this new software so they can be paid on time.

These tips will surely make it much easier for you to implement a time tracking system without facing any workplace challenges!

Effective Project Management and Time Tracking Go Hand in Hand

Projects cannot commence without a plan. To produce a realistic plan, you need significant knowledge about crucial business aspects including personnel, resources, and strategic objectives.

However, with project management, you can stay on top of the game, assuring that only the best practices are implemented.

Moreover, it ensures that resources are allocated effectively, making best use of time, money and employees.

Significance of Time in Project Management

When managing projects, time is one of the most crucial resources to consider. It is an invaluable criterion for project managers to determine if the project is being operated as intended or not.

Furthermore, time management is crucial when it comes to resource maximization in collaboration with other resources such as personnel and money.

Typically, employees are paid for two things: their time and skills. Therefore, it is their duty to be present at work for required number of hours each day, fulfilling duties within the prescribed time.

A project manager must be aware of how to establish priorities. This is done by allocating more time to important tasks, providing room for high-quality work. Furthermore, consistent feedback and reporting can also offer project managers with insight on how smoothly the project is working, under coordination and active communication. Remember, it is easy to execute project management if everything is carried out within the established frame of time.

Focus on time when making crucial business decisions. Make strategic modifications. When you alter time frames, it will impact results.

This is the reason why during the initial stages of planning projects, you should hire project managers who are skilled to produce sound estimations.

Also, mitigating risk is a crucial component of business management. This involves anticipating potential risks, developing schedules, allocating resources, delegating responsibilities, and more.

Risk mitigation can make the work process smooth, overcoming challenges and unanticipated obstructions.

All in all, project management is crucial because it ensures that projects are executed in accordance with the devised plan. Remember, the significance of time for projects cannot be overstated. Therefore, to effectively utilize time, you must encourage your project managers use time tracking solutions.

Benefits of Time Tracking in Project Management

Outlined below are some benefits of time tracking for effective project management:

Time tracking enables project managers to:

  • View team activities and how much time is being spent on which task,
  • Assign the right kind of job to the right person,
  • Take instant action on areas that are clearly require improvements,
  • Track overall employee productivity and levels of performance over a certain period of time,
  • Effectively handle remote teams,
  • Establish clear expectations, deliverables, and deadlines etc.

With Chrometa, you can encourage your employees to record all their time spent on computers and mobile phones (Android & iPhone) passively. This will further help them make effective use of business time, increasing billable hours, and receiving payments owed by clients to your business.

Tracking Employees at Work: How Effective Is It?

Time is an invaluable asset for businesses.

Employers expect employees to complete more work in less amount of time.

According to a number of studies, it has been concluded that the internet has contributed enormously in improving employee productivity.

It has introduced labor automation, improved communication, enhanced access to information, and more.

On the other hand, an article published in the Wall Street Journal claims that internet distraction has resulted in a major decrease in the productivity of employees having access to computers.

Today, employees are having a tough time getting work done in time––thanks to social networking channels, smartphone notifications, and e-mail alerts.

Furthermore, a latest study revealed the top 10 killers of productivity at work. The top 4 are:

  • Smartphone usage/texting,
  • Gossiping,
  • Internet, and
  • Social media

Consequently, the need for tracking employees for how they spend their time is more crucial now than ever.

Here are a few reasons why and how tracking time is beneficial for both, employer and employees:

Time Tracking Is a Lesser Extreme Form of Employee Monitoring

Employers tend to hire dedicated IT personnel to take care of emails, browsing histories, and keystrokes that contribute towards the breach of corporate policies or personal use.

Time tracking can serve as a better, friendlier solution that’s also lesser invasive than employee surveillance. Moreover, time tracking is cost-effective, relative to other monitoring options. Therefore, if your business requires employee monitoring, invest in a time tracker.

Time Tracking Encourages an Ideal Process of Working

To determine the work capacity of your team, use the analysis feature of your time tracking app. This feature helps employers devise improved ways of making use of resources, efficiency.

Moreover, employees can assess their own time to determine weak points. This way, business managers can provide employees with better accountability, without checking on and off. That’s because time tracking records and reports daily, weekly, monthly and yearly time into timesheets. This can later be exported to Clio, FreshBooks, QuickBooks, and more.

Time Tracking Improves Focus While Reducing Interruptions

Instead of perceiving time tracking solutions as privacy invasion or a medium to spot low-performing individuals, employees must consider it as a tool that helps stay on track.

When employees start tracking their own time for a given project, or even day-to-day activities, they’ll be better able to shut off interruptions and indulge in activities that contribute towards goal achievement.

Time tracking has also helped most employees in overcoming procrastination by spotting activities or habits that waste time.

To help employees focus on work, while effectively managing time, invest in Chrometa. Our time tracking solution also creates professional-looking invoices, allowing you to receive payments electronically. Get a free 30-day trial today.