How To Convince Your Team To Track Their Time

Time tracking can be an exceptional managerial tool for people in leading positions, as well as employees.

However, there is a negative stigma associated with employee scrutiny that could cause some repercussions when you try to put it into operation.

If you are interested in using time tracking app, but are anxious that there might be a negative repercussions, consider these steps that can help your team understand the advantages of tracking time.

Step#1 – Propose the Change to the Management First

Whenever introducing something new in the company, it’s better to go slow and steady. Start off with the upper management and make them aware of the basic features of the software, so they comprehend how it works, and are aware of its long-term benefits.

Once they are comfortable with the idea, launch time tracking to the rest of the team members. There are quite a few reasons to do this:

  • You will require the support of your managers when bringing in time tracking software to all teams.
  • Managers should be fully aware of the software before employees get to know about it.

Step#2 – Present It as a Problem-Solver

When introducing the software to your team for the first time, explain how it is a solution to their problems. Enlighten them on how it will help them perform better and more proficiently. When they can see the payback, they’ll be more welcoming to the transformation.

For example, when they can track time to individual tasks and projects through automatic entries, team members wouldn’t have to send daily reports to their leaders anymore. As a leader, if you wanted to see what and how they have been working, you will simply scroll through the timesheet to get a clear picture of what they worked on, and for how long.

Step#3 – Show How It Supports The Company’s Shared Vision

The teams should be aware of and fully support the company vision. Show them how time tracking lines up with it. Here are several things you could make clear to hook up the company vision with time tracking for the team members:

  • If your company attempts to be well-organized– Time tracking can provide automatic time sheets, the capacity to start and end work effortlessly with a single click, and make invoicing simple through mechanical reports.
  • If your company attempts to befair – Time tracking will provide 100% accurate insight on how employees work, so that managers assess potential problems and weak areas.
  • If your company strives to be honest – Time tracking software makes everyone accountable for their activities. This is beneficial for team members who fail to get their fair share.

Step#4 – Simplify it

Once you narrow down on the best time tracking program, certainly create a flawless workflow with constructive software.

For instance, when you ask your team to begin tracking time, they have a task list ready, or have a way of adding tasks to the time tracker.

Here are some tips to make time tracking for employees as easy as possible:

  • Utilize a time tracker that works with numerous operating systems such as Mac, Windows etc.
  • The software shouldn’t consume a lot of memory space. It should be lightweight and run at the back.
  • The time tracker must integrate with whichever project management tool the employees are habitual of using.

Step#5 – Ask For Team Input

Provide the team with multiple time tracking options to select from so that you can account for the finest working arrangement. For instance, your developers may ask for a time tracking option that integrates with Clio time entry or QuickBooks.

Once you know what your team members expect and need out of the new software, you can play around with the options accordingly.

Chrometa’s time tracker software will enable you to capture how you spend every minute working, including reading and responding to emails, writing documents, researching on the web, and more. Download the free trial now or browse through our blog section for more information.

Build a High Performing Team with these Easy Steps

Leaders spend a considerable portion of their time focusing on ways to improve their teams and make them more productive.

They want their teams to execute better, innovate more, resolve disagreements, and autonomously solve any problem. It is absolutely normal for leaders to have high expectations from their teams – and as the basis of organizational life – they should.

However, teams that constantly don’t “gel in together” over a prolonged period of time can generate tough antagonism for leaders who want to keep moving ahead. In the most appropriate sense, such teams get “caught in the swamp.”

Here are some easy steps that will enable you to build a high performing team and pull the team members out of this proverbial swamp:

Setting the Direction

In order to set the right direction, it is important for the leader to know the crucial difference between a vision and a mission. Moreover, he/she must be able to understand practices for crafting them and sharing them with the team. Decode the vision and mission into a shared purpose for the team and evoke behaviors through that it.

Associate the vision and mission to precedents and translate them into projects/initiatives that need to be taken ahead. Make use of initiatives to undertake resource planning and maintain focus as it eventually leads to success.

Gathering and Deploying the Resources

Typically, there are 3 primary kinds of resources that converts a team into a high-performing team; the people, ‘hard’ resources, and time (or access to leadership). These 3 resources depend on one another and require balancing in order to be successful.
Leaders must keep on emphasizing the point that proposals, strategy, and vision/mission form a basis for resource planning and skill requirements.
Devise plans and proposals that clearly identify the resource needs and how those resources will result into corporate outcomes that concern stakeholders.
Lastly, teams cannot perform at their best unless they have full access to their leaders.

Moreover, they must be informed about the invaluable nature of time. So, set time limitations for fulfilling each task. Also provide them with the resources they need.

Assemble the Team

Once your team is fully aware of the mission and key initiatives, map out the skills and abilities that will be required to get the job done. Then assess if your team has or lacks those skills. Also, try to gain some insights about the team’s culture (which is obviously driven by vision and the overall corporate culture) and conclude whether the team members are “fit” for the team on cultural grounds or not.

Allocate and Prioritize Work

To keep up with the performance and perceptions of equality, it is important to distribute work among team members fairly. Make certain that the duties you assign are based on priority, skill set, availability, time, interest, and growth oppotrunity.
Make use of strategic filters to assist you in prioritizing your efforts in ways that drive impact and strategic alliance. It is also wise to assign a time limit for completing a certain task so that you are convinced that a job is not only getting completed within the prescribed time, but also in the most productive manner.

By utilizing time tracker software, you will know how the team members are spending each minute and whether they are performing to the best of their abilities or not.

Performance Assessment

Assess the team members based on the set benchmarks in terms of time, quality and other parameters. Give them feedback on their performances. Appreciate them for the good work and highlight their weaknesses to help them perform better in future. Give them trainings if they lack a certain skill and allow them to reach out to you whenever they want to, this will certainly keep them motivated and productive.

Looking for time keeping applications to make your teams more productive and performance-oriented? You have come to the right place. With Chrometa, you can automatically capture time for your team members as they work on their PC, Mac, iPhone, and Android, and even smart phones! Take a tour of our time tracking software or contact us for more information.