How Can Time Management Benefit Small Business Owners?

Time is a priceless resource that cannot be wasted at any cost. Small business owners often find it hard to create an effective time management plan that ensures the proper completion of all essential projects on time.

A proper time management plan will allow business owners to manage their organization’s operations in a smooth and coherent way. A well-ordered task schedule reduces the chances of making careless mistakes.

One of the major factors behind the success of any business is a good time management plan. It helps its employees properly organize their activities and raise their efficiency level. This translates into overall growth for the business and creates a work environment that is akin to a well-oiled machine.

What can a good time management plan enable your business to accomplish?

  1. Better planning of business strategies

It is hard to think up good business strategies if you spend most of your time focusing on routine business operations.

A proper time management plan will allow your company to sort its activities in a way that minimizes wastage of time and ensures that each of them is completed within a specific period. This will give you the opportunity to focus on more important things like business planning and strategizing.

  1. Extra time for relaxation

Cutting down on time wastages at work can allow you and your employees to have enough time to engage in leisure activities with your family and friends. A relaxed employee is a productive employee! Enabling your staff to have enough time to relax will have a positive effect on the productivity of your business.

How to improve your time management plan?

Here are a few useful tips to help you improve your organization’s time management capabilities:

1. Plan in advance

Planning for a project well in advance is vital for ensuring its success. It will give you enough time to thoroughly examine every aspect of the project and prepare for dealing with any problem that could hinder its successful implementation.

2. Prioritize your business activities

No time management plan is effective until your task list is properly prioritized. Your business will only be able to meet deadlines if your projects are prioritized correctly.

3. Be prepared for disruptions

Unforeseen events, such as equipment malfunctions, can often leave your business activities in disarray. When scheduling your projects, make sure that you have allocated enough time to deal with issues that could disrupt your operations.

4. Use a time tracking solution

The most effective way of coming up with a good time management plan is by using an online time tracking tool. It will help you properly prioritize your tasks and enable you to cut down the amount of time your employees waste at work on unproductive activities.

Chrometa offers quality time management software that allows you to maximize the potential of your business. You can sign-up for a free 30-day trail to test the efficacy of our product.

To know more about our time tracking app, speak with us at +1 888 340 6425 ext. 3, or reach us via email us at sales@chrometa.com.

Save Your Team Some Time with Time-Tracking Software

Time tracking software is primarily designed to help businesses and individuals save time, and utilize it in a more productive way.

Opting for the wrong time management software can make you lose even more resources. Hence, selecting an appropriate time tracking software will not only save time, but also make your work processes and employees more productive.

Whenever you implement a new system or process, it can pose some serious risks. These risks can be financially demanding or time-consuming. Before you invest in a time tracking solution, make sure that will make your business more efficient and productive.

Here are a few key factors to evaluate:

User-Friendly

A good time tracking software should run smoothly in the background, recording time and activities flawlessly. It is important for employees to be able to start using the software instantly. Evaluate the user interface and analyze the experience of using it for day-to-day time tracking. Go through the process of introduction and assimilation to see how employees find the time tracking solution.

If the entire experience was taxing or uninviting, expect your team to be unsatisfied with the software. If so, opt for a time tracking software that’s more easy-to-use, uncomplicated and smooth.

Integrated

Contemporary teams, particularly distant and broadly distributed teams, make use of a host of tools to fulfill their jobs in a productive manner. Therefore, choose time tracking software that works seamlessly and integrates with supplementary tools.

While testing time tracking solutions, prepare a list of all the essential applications your employees utilize on a routine basis. Some of the most popular ones include Clio, QuickBooks Online, FreshBooks, LexisNexis and many more.

Functional

It’s common for businesses to invest in a time tracking software that’s loaded with features.

It’s quite easy to determine which time tracking solutions are trying to overdo things in a given interface. Maybe it has a framework that’s not suitably equipped to handle challenging functions.

Consider this: If your employees already have a chat application, do you think you really need a time management solution that has a built-in chat app?

On the whole, assess whether the software is serving as better time management software or project management software. The difference is very crucial.

Be aware of the key features you need to help your employees track and manage time effectively.  See if the time management software possesses those features and performs well.  Do not let the additional bells and whistles sidetrack you.

Expect utmost functionality, invisibility, and user-friendliness from Chrometa 5.0. Contact us to invest in the software or get a free 30-day trial period now.

How Tracking Time can help you remain Stress-free

Bad days at work or long working hours are a major source of stress. You lose focus and cannot concentrate enough on your work. Amidst this, you forget that the main cause of all this stress is that you haven’t been managing your time well! You haven’t been tracking your activities and are unaware of the time you’ve been spending on unproductive activities. Tracking time with effective timekeeping software can help a lot in reducing stress. How? Find out here:

Increases Pay

Have you been working all through weekends; but were unable to keep a track of all your work activities? If you have been through such a situation, you have reason to be worked up. Not tracking time could lead to you being underpaid, because there is no way of accurately determining the amount of work you’re putting in. Tracking time eliminates this confusion. You can track all your work activities efficiently with a time tracking program.

Tracks Breaks

What about the time you take off to relax? Spending too much time taking breaks? Track time and manage all your activities. An effective way to reduce your break times is to plan your day. Time yourself for completing a task. Time management software will help you in knowing where you’ve been spending most of your time during the day. With this, not only will you be able to complete your work on time.

Assists in Sharing Information

Collaboration is key in workplaces. Your team members were working on a project with no streamlined process of sharing information; due to this, the project failed to be completed. Stressed out? A time tracking program would have solved this problem! Time tracking programs have information sharing ability with the help of which people can share information about their work and complete projects on time with accuracy.

Makes you get Noticed

Stressed because you’ve been doing most of the work, but still remain unnoticed by your manager? Tracking time can help you with this too! When you track time, you tend to work efficiently and spend less time on unproductive activities. Track time, work smartly and get noticed by your manager!

Want to get rid of workplace stress? Track time now with Chrometa! Our incredible software works as your personal timekeeper and tracks every minute that you spend working! Reduce stress and increase your pay now with Chrometa.

Time Management Software Solves “Where Did My Day Go?” Problem

by Meryl K. Evansmeryl93x125

The recent daylight saving time change has thrown my days for a loop. It takes me at least a week to adapt. I know it feels silly that a mere 60 minutes would affect my day. But it does. I’m one of those people who goes to bed at the same time every day. Sure, I go to sleep 30 minutes earlier or later sometimes. But I can’t do an hour earlier or later.

On the first Monday after daylight saving time returned, I checked out of the office at 7 pm. That’s unusual. Where did the time go? With Chrometa time management software, I can see the break down of where the time went. The summary shows I spent half the day in an Internet browser. Before you go thinking I do mindless surfing, much of the time falls into two buckets: research and customer service.

Like me, you’ve probably had many days when you wonder where the time went. With automatic time management software like Chrometa, you can see exactly where you spend your time.

Find out “Where did the time go?” with time management software

The second activity where I spent most of my time is Microsoft Word. A quick review of my timeline in Chrometa shows a mix of Internet research and writing an article. As Image 1 shows, I spent 2.5 hours in Microsoft Word. But that assumes I did nothing but work on the article for the whole time.

time management software

Before digging deeper, know that I have two monitors. This lets me have a document open on one and do research on the other. It does wonders for productivity. That said, while working on the blog post, I do research or look up information on my second screen.

I click the Microsoft Office Word entry to review all the entries as shown in Image 2. The first one shows almost 2 hours devoted to writing a blog post. I click “Timestamps” to view a drill down of the time spent writing it. Based on the timeline, I worked a little more than 2.5 hours straight on the blog article save for a 10-minute gap.

automatic time management software

What’s this 10 minute gap? It turns out Facebook distracted me. For shame! Still, Chrometa confirms I devoted 2.5 hours to the blog post between researching it and writing it. Although switching to Facebook for a few minutes is disruptive, it would’ve been more so if I had to stop the clock and start it again using a basic timer.

All in all, it was a productive day.

Recording offsite time and working with multiple devices

Not everything you do is on a computer or mobile device. Chrometa covers you by asking you if you’d like to record your time away from the computer. In a couple of clicks, you can assign this time to a project or a client.

I exercised in the early afternoon before switching to morning workouts. Whenever I stepped away from my desk for a set time, Chrometa would greet me upon my return asking if I want to record my offsite time. Entering the time spent exercising time provided a great feeling of accomplishment.

Most days, I’ll do a little work on a laptop. It lets me work standing up or get a change of scenery. Chrometa tracks that time too. While I don’t make phone calls or do much emailing on my phone, I could track that time with its time management software app for phones.

Integrating time management software with other business tools

I use accounting software to manage invoicing, receivables, customers and reports. As Image 3 shows, Chrometa can integrate time reports with accounting, law practice management and project management apps.

time billing management software

Although most accounting software come with a tool for tracking time, they’re basic. You just click the timer to start the clock and click it again to stop it. Rinse. Click. Repeat. This becomes tedious for people who do a variety of tasks throughout the day.

Attorneys, for example, tend to handle multiple cases throughout the day. Each email, phone call, meeting and paperwork needs to be billed to the right client. They don’t always focus on one client at a time. Most will make a chunk of phone calls in one sitting. Then they’ll chunk the next activity.

When I take a Facebook break or any other kind of short break, Chrometa tracks that time. It’s the little things of not having to mess with a timer that make the difference and save time.

Chrometa time tracking management software integrations

It’s more efficient to do the same type of task than to flip between different types of tasks: phone calls, emails, documentation. A better way to do time management for attorneys would be with automatic time management software with integration with Clio or RocketMatter. Chrometa also works with popular project management, accounting and other valuable software used by many businesses.

Here are apps that work with Chrometa time management software:

  • Accounting: QuickBooks Online, Quickbooks Desktop and Xero.
  • Calendar entries: Google calendar.
  • Invoicing: FreshBooks.
  • Law practice management: Clio and Rocket Matter.
  • Project Management: Basecamp Classic and Basecamp Next.

Automatic time management software improves your time tracking accuracy as it creates automatic timesheets. Add these integrations, and you save a few steps with invoicing and management. You can create keyword-based rules to automatically assign time entries to the right client or project.

And with the ability to track your time on other computers and devices, you won’t forget one minute of work as Chrometa tracks all your time for you.

Benefits of automatic time management software

Because Chrometa automatically tracks your time, you can work the way you want to work. No longer do you need to try to force how you schedule your day to make it easier to track time. Chrometa has graphs like the one here to give you a visual how much time you spent on client work, project work and personal activities.

Find Unbilled Time Report

The data can be exported into Excel if you want to analyze how much time you spend on your various activities. Lawyers, accountants, freelancers, solopreneurs, real estate agents, financial advisors and other professionals find it more efficient to use time management software to track the tasks they do.

I can’t tell you how many times I’ve worked on tasks for a client only to forget to check the time when I started and finished. Chrometa solves that problem by automatically capturing this information. You can set up the time management software to be as simple or detailed as you want to fit the way you work.

The Latest Innovations in Time Management Software

Time management is certainly not a new introduction to the market. As the world has become more technologically advanced, the need for effective time management software has become stronger. The use of such software is particularly important to a wide range of industries and professions, including consultants, independent contractors, and attorneys. Unfortunately, the first time management software introduced was often bulky and difficult to use. The goal of time management software should be to help professionals track their time quickly and efficiently. In many instances, the ability to bill a project or client accurately relies on efficient time management software.

Today, time management software has evolved to include a robust array of features. Chrometa, for example, offers the ability to track time automatically. There is no need to enter time spent on projects manually. Instead, Chrometa runs quietly in the background on your Mac or PC. The software records the amount of time spent working in specific applications and will even note the email or file that you are working on and then create a time entry for you. As a result, you never have to worry about going back and trying to remember how much time you spent on a particular project or even jotting down notes as you work.

As our world has become increasingly mobile, the need to record time on the go has become particularly important. Professionals today often need to bill for time spent on the phone, in meetings, or even in the car. Among the latest innovations in time management software is the ability to capture your time while you are on the go. With Chrometa’s mobile apps for iPhone and Android, you are able to capture all of your billable time while ensuring that you do not lose any time.

In the past, the process of creating invoices and timesheets was often cumbersome and time consuming. This could be particularly true if you were trying to do so from manual notes and timers. Today, all of that has changed thanks to the latest innovations in time management software. Chrometa gives you the ability to categorize your time entries and then add those entries to an invoice or timesheet automatically. Among the most innovative features of Chrometa is the ability to utilize a keyword-based rules feature that allows you to instruct Chrometa to search for certain keywords in an email address or document title. The time spent on those files can then be automatically assigned to the appropriate project or client.

In addition, the latest time management software will also allow you to invoice clients directly via email, if you wish, or you can opt to export invoices to a printable format or your preferred billing system, such as QuickBooks or FreshBooks. Thus, you are able to continue billing clients in the method you prefer and the way to which they are accustomed while still taking full advantage of all of the benefits offered by Chrometa.