Simple Tips for Managing Your Work in A Better Way

There is no doubt that every entrepreneur has to work hard—very hard—to achieve success. They need to learn new tasks, be able to respond to changes continuously, plan for the future, and manage all the employees.

But with so much to do at one time, how are they able to work efficiently? How are they able to manage all the workload?

So, if you are wondering the same, here are a few ways how successful entrepreneurs manage their workload.

1. Believe in the 80/20 rule

They always concentrate on the most important 20 percent of their workload, because they know that this 20 percent will contribute to more than 80% of its value.

2. Structure your workload

They know the importance of dealing with one job at a time. Therefore, they make sure that when they pick one task, they do not leave it midway and start with another. Once they finish it, they prepare for the next one.

3. Keep a to-do list

They may be preparing a to-do list on a simple notepad, or using a time tracking software on their iPhone to organize their affairs.

The important thing is that this way they have a reminder set for their everyday activities. They know which ones are urgent and important, and which ones can be left to do later. So, it gets easier for them to focus on a single activity at a time.

4. Set realistic deadlines

Looking at their to-do list, they set a realistic deadline for each task. They are well aware of their capabilities and know how long it will take them to complete each task. This is why they set achievable targets that keep them motivated. For example, if they get a client who asks for an early delivery, and they know that they are not going to be able to serve them on time, they do not accept the order. They know that overpromising will only ruin their image, which is bad for business.

5. Keep a log of their workload

They always keep a log of their workload through time keeping applications. These applications help them know how many times they got interrupted and their focus shifted while performing a task. This helps them prepare better for other similar tasks in the future.

So, if you want to organize your affairs and boost your productivity, Chrometa has the most effective time tracking solution for you. For details, email us at sales@chrometa.com or call +1 888 340 6425 ext. 3.

Proper Time Management – What Not To Do…

Not everyone is naturally blessed with outstanding time management skills. Employees and business managers are often overwhelmed by the crippling burden of unfinished projects. Working late to meet deadlines is not the solution. It decreases your productivity by stressing you out.

To be more efficient at work, business owners and employees have to come up with effective time management plans.  Unfortunately, we often end up making simple mistakes that reduces the potency of our time management plans.

What are common time management mistakes?

  1. Not creating a task list

It is impossible to create a good time management plan if you are not even aware of all the tasks you are responsible for. Your to-do list must list all your tasks in order of their priority. Needless to say, focus on the high-priority tasks first and then work your way down the list to the low-priority ones.

  1. Not setting clear goals

Proper time management plans require clearly defined goals. They give you something to work toward and help you assess your progress. Clear goal setting also enables you to know what resources you’ll require for your work and how much time you’ll need for completing it.

  1. Getting distracted

Inability to handle distractions can cause huge time wastages. Distractions at work can be due to various causes: emails, phone calls form friends, etc. Managing distractions effectively can help you save valuable time which can be utilized properly by engaging in productive activities.

  1. Overburdening yourself

Taking on too many projects can often cause your productivity to drop. Be realistic while creating your time management plans. Being overambitious and adding too many activities to your to-do list will backfire and drag down your efficiency. Delegate wherever possible and avoid micromanaging!

  1. Multitasking

Contrary to popular belief, multitasking reduces your efficiency. Focus on a single task rather than distracting yourself by taking on several tasks simultaneously. Lack of concentration is one of the biggest enemies of effective time management.

  1. Being unnecessarily busy

Keeping yourself occupied with unnecessary tasks will not help you achieve much at work. Be sure to always focus on what matters the most. Most employees make the mistake of being sidetracked by low-priority tasks that take up most of their time and prevents them from devoting more of efforts on important tasks.

Proper time management can easily be achieved by using the latest time tracking appsChrometa is one of the finest time management software in the market. It enables business owners and employees to make the best possible use of their time by properly scheduling their activities.

To learn how Chrometa can improve your productivity, call us at +1 888 340 6425 ext. 3, or send us an email us at sales@chrometa.com.

Mobile Gmail Time Tracking for iPhone & Android is Here!

Gmail users, we now have a way for you to track your time spent on email from your phone. For Android, iPhone, and any other phone that uses Gmail.

Here’s how it works…

Connect Chrometa to Gmail

Go to Account – Integrations and select Gmail for Smartphones.

gmail time tracker

Then click Connect With Gmail.

Choose a Gmail Account to Connect With Chrometa

You’ll be redirected to a Gmail authorization page, and asked to pick a Gmail account (if you have more than one) to connect with Chrometa.

Hint: If you do have more than one Gmail account, and you want to capture all of your mobile email time, then choose the account that you route all of your Gmail into. See: How to combine your Gmail accounts into one inbox.

Screenshot 2015-12-16 14.49.50

Login Into Chrometa (One More Time)

Enter your Chrometa login email and password one more time to make the connection between Gmail and Chrometa.

You’ll Now See Mobile Gmail Time Tracked in Chrometa!

By default, we’ll assign a 2-minute duration to each email you read and each email you compose from your phone. You can adjust this default setting under Account – Integrations – Gmail for Smartphones.

You’ll now see your “on the go” emails ported in under your mobile device (iPhone, Android, or other). As with our PC and Mac-based Gmail tracking, you’ll get the Subject Line of the email, along with the email address of the folk(s) in the To, From, and CC lines.

Screenshot 2015-12-16 15.05.57

You can annotate these entries and assign them to clients and projects (or matters). You can also have our keyword-based rules engine do this categorization automatically for you. For example, you can tell Chrometa that all of your emails from a certain email address or certain domain should always go to a specific project (or matter).

Join Us for a January Webinar We’re Co-Hosting With LexisNexis

Kickoff 2016 and join us for a complimentary webinar demo’ing the latest Chrometa features AND our new hookup with the LexisNexis Partner Gateway. Specifically you’ll see…

  • How to connect Chrometa with Time Matters (and soon PCLaw and Juris) with a single-click…
  • The latest Chrometa features and tips and tricks for capturing time and categorizing it quickly…
  • Mobile Gmail setup, of course…
  • And more.

Here’s the link to register. If you can’t make the live session, sign up any way so that we can email you the recording afterwards. (Though I’d recommend attending live if you can, so that I can demo any specific features you’d like to see – just ask during our Q&A).

PS – TimeMatters users, we’ll be showing you exactly how to hook up your Time Matters account to Chrometa.

154308 CounselLink Logo horiz PMS185

Need to Add Passive Timekeeping to a Device?

Easy – just click here to download Chrometa onto another PC, Mac, iPhone, or Android device:

Screenshot 2015-12-16 15.16.07

How to Get Your iPhone or Android Calls to Your Timesheet

iPhone Users: Our Phone Call Tracking Is Back

As you probably know, Apple is quite restrictive. The company doesn’t allow software developers like us to have access to things like your call log.

So, we figured out a way to bypass Apple and pull your phone calls directly from Verizon, AT&T, and Sprint into our free Chrometa iPhone app. From there, the app:

1. Creates time entries from your phone calls.

2. Posts these entries into an invoice and/or into your practice management system.

If you’re a current Chrometa user, here’s how you can setup iPhone call tracking today:

If you’re not yet a Chrometa user, you can get started with a 30-day free trial here.

Android Users: Our Android App Now Tracks Text Messages, Too

Chrometa for Android has always included phone call tracking — including a sync with Google Contacts, so that your time entries contain the name of the person you spoke with… and how long you were on the call for.

By popular request, we’ve now added text message capture, too. This means Chrometa will automatically create time entries from the text messages you send to (and receive from) your clients.

Here’s a 2-minute video demo of Chrometa for Android:

You can get it from the Google Play Store here.

iphone time tracking

New: iPhone Call Tracking for AT&T & Sprint is Here!

at&tBy popular request, we’ve added AT&T call tracking for iPhone users! This means we’ll automatically create time entries from your phone calls so that you can bill for them.

As with all iPhones, Apple doesn’t let us access the call logs (without you having to “jailbreak” your phone). So, we’re bypassing Apple and giving you a way to import your AT&T calls into Chrometa.

AT&T iPhone users: Here’s how you can import your AT&T phone calls into Chrometa.

Sprint iPhone users: We’ve got you covered too. Here’s how you can import your Sprint phone calls into Chrometa.

Verizon iPhone users: You probably know this already, but here’s how you can get your Verizon phone calls into Chrometa.

And Our Android App Does Phone Calls and Text Message Tracking

Android users, you probably know this already, but just in case – ALL carriers are supported by our Android app, which you can download via the Google Play Store right here.

iPhone Time Tracking via Chrometa is Here (At Last!)

Dear iPhone Users…

Chrometa for iPhone is here, at last!
Download Chrometa for iPhone (& iPad)
It’s iPhone time tracking made easy.  As always, we greatly appreciate any reviews you post.  If you take a few minutes to leave us a review in the iOS App Store, your next month is on me.
Same goes for Android…

And We Have a New Android App, Too

Chrometa for Android now captures your text messages in addition to phone calls – so that you can get all of your mobile time to your timesheet.
Here’s a video showing how this all works:
I hope we’ll be able to do the same for iPhone if and when they loosen their restrictions.
For the first time ever, I am hearing noise that they may “lighten up” on us developers for their next iOS release.
We’ll see… and if Apple does loosen up, we (Chrometa) will be ready to support text and phone call tracking on iPhones, too.
BTW – If you leave us a review in the Google Play Store, we’ll get you hooked up with a free month as well.
Thanks as always for all your support.  We really appreciate it.
PS – And we have a generous affiliate program that pays $100 or more per referral.  If you’re not already a Chrometa Affiliate, you can get started here: