The Temporary Knock-out: That Email Just Cost You 23 Minutes!

How can you improve your time management skills?

You are busy working. You know you have to get this file ready in the next couple of hours for it to be delivered to the client, without violating the deadline.

Suddenly, something pops up on your computer screen:

It’s an email notification.

For the time being, your instincts take over.

You click on the notification to see who has sent you the email. And while you’re at it, you click on the email to open it and read its contents.

That little pop of distraction has now turned into an interruption!

Naturally, after reading the email, you’re obliged to reply to it—that is, if it’s an important email.

Soon you realize, there are other unread emails in your inbox as well.

The interruption turns into a complete—albeit temporary—dissociation from work.

And yes, in the end you were able to sort it all out, getting back to work…

… getting back to work

You don’t remember where you were.

You have been temporarily knocked out!

The Actual Cost of Workplace Distractions

Situations like these characterize our routine office life. Sometimes, these distractions are in the form of email, a call or a message on your mobile, while at other times a gentle tap on your shoulder from your colleague – asking you to join in for a 5-minute microbreak.

But the promised spans of these distractions, hardly ever prove to be so—the actual cost of workplace distractions is so much more.

In fact, according to a study conducted by a group of researchers from the University of California Irvine, the cost of a single workplace distraction amounts to a total of 23 minutes and 15 seconds on average.

This includes the time served in the corresponding activity and the time taken to recover from the after-effects of the distraction.

You had to deliver the file to your client in the next 2 hours. You are now only left with 1 hour, 36 minutes and 45 seconds.

Tips to Minimize Workplace Distractions

Obviously, you cannot eliminate workplace distractions but you can take steps to minimize them. Here are few tips:

  • Re-set your email refresh rate to at least 30 minutes. It can be varied depending on the nature of your job.
  • Keep your mobile phone at silent.
  • Maintain a microbreaks schedule and let your colleagues know about it.
  • If possible, wear headsets to keep background noise to bare minimum.
  • Use a time tracker app, like Chrometa, to monitor how much time you spend on the various daily activities. This would help you to identify the sources of distractions and then strategize accordingly.

For every employee, effective time management skills are very important to be productive and efficient at work. It also helps to keep off work related stress, thus making sure, you remain in good health.

Take that first step towards productive, efficient and work related stress free life, with our 30-day free Chrometa trial.

How Can Time Tracking Software Give You Peace Of Mind?

The world we live in today is advancing constantly, and people do not seem to be getting enough time to live and enjoy life as they adapt to changes.

In the midst of fulfilling all their responsibilities toward their family and achieving their personal goals, people have been consumed by the demands of modern life. They are always searching for ways to make the most of their time. Indeed, time has become precious for everyone.

Using time tracking software is one way you can make the most of your time. It allows you to record the time you spend on different tasks daily, eventually, helping you identify which of these consume more of your time and effort; or which ones are essential and bring in most gains.

This way, you are able to find out if you’ve actually spent time well. Here is how it can help you simplify life.

1. Differentiates Between Essential And Non-Essential Activities

Time is a limited resource; keeping track of it is important. On average, an individual in the United States today spends 129 minutes each day watching television. Life today offers a number of distractions so you will not want to be wasting a lot of time on non-essential activities. So, before involving in any activity you must ask yourself that whether taking part in a sport or watching videos over the internet is going to be a waste of time only, or will it add something of value to your life.

2. Helps Ensure You Are On The Right Track

Having goals makes life more challenging. You always want to be ahead of time as you work towards achieving them. Suppose you have your wedding in a month and you want to reduce weight. These time keeping applications will continuously remind you when it is time for exercise and when it is time for your meal. So, you will always be on the right track and not miss out anything.

3.  Helps You Plan Better

Knowing where you stand at the moment, and how much more time you have to accomplish a task such as studying for your exam, helps you plan for it better. Knowing that you have got 7 days to study for your exam and there 7 chapters in your syllabus, planning to learn 1 chapter each day will help you get done with syllabus before the exam.

4. Improves Your Daily Routine

If you have a habit of wasting a lot time, a time tracking app for android can help you create the perfect daily routine. For example, if you know that spending more than 30 minutes swimming will impact the rest of the tasks scheduled for the day eventually leaving you with incomplete work at the end, you are surely not going to be punctual.

5. It Is Easy

No wonder a time tracking software provides for an easy way to keep track of your time. It is simple to operate. No matter if you are at home or outdoors for any work, you just need to start the app when you begin the task and stop it when you end. This way you are able to record the time you spent on that activity. So you know that you need to prepare yourself more next time to be able to complete this task earlier.

Are you done with running after time? Do you want the peace of mind and more control over your life? Chrometa has the perfect time tracking software for you. Click here for a free online demo now!

Easy Ways to Improve Your Time Management Skills

Good time management skills are essential for maintaining a healthy work-life balance and keeping your stress level in check.

Improving your time management skills can help you raise your productivity, save time, and meet important deadlines without overburdening yourself.

Improving your time management skills

Here are a few valuable tips for enhancing your time management skills and managing your affairs more efficiently:

  • Make a priority list for all your projects

Prioritizing your task list will help you cover all your important work first and give you enough time to deal with personal issues. Minor tasks can often waste a significant amount of your precious time. Tackle the low priority tasks when the important ones are out of the way.

  • Maintain a proper schedule

The ideal way to organize your life is by creating a well-thought out schedule and sticking to it at all costs. Scheduling your tasks will help you streamline your efforts and avoid wasting time engaging in fruitless activities.

  • Take a proactive approach

Procrastination will only make your work pile up and decrease your productivity. Always take a proactive approach toward solving problems. This will enable you to cover more work in a shorter period and allow you to pursue other interests.

  • Stay away from multitasking

It is a common misconception that multitasking can speed up your work. On the contrary, it slows you down because your concentration is divided amongst the various activities you are undertaking. The end result of this is that you are not able to get anything done properly and your productivity suffers instead of improving.

  • Avoid panicking or stressing out

Panicking in difficult situations will only make matters worse. Avoid panicking when confronted with tight deadlines and approach your work with a clear and level head. This will enable you to deal with work related problems in an effective way and avoid making unnecessary errors.

  • Don’t be afraid to delegate tasks

Never try to bite off more than you can chew. Always take on a workload that you can easily manage without stressing yourself out.

Delegating tasks can help you free up valuable time that could be spent on recreational activities to help you relax. Be sure to delegate minor and unimportant tasks to your subordinates. This will enable you to concentrate on more pressing matters and execute your duties more efficiently. However, you have to be careful while delegating tasks and ensure that each employee is given a task that they can handle.

  • Respect deadlines

Accept challenging deadlines with a positive frame of mind. Attempting to push deadlines further down will only add to your headaches and require you to work overtime in future. Try to complete your projects on time to ensure that your work schedule is not affected.

  • Don’t be distracted

Unnecessary distractions can waste your precious time and throw your work schedule into disarray.

Block out all distractions and only focus on the task at hand. Social media networks, calls from friends and relatives, and instant messaging are some of the major sources of distractions at work. Avoiding these distractions can help you to manage your time better.

One of the most effective ways to improve the time management plan for your employees is by making use of employee time management software.

Chrometa is a user friendly mobile time tracking app that can greatly increase the productivity of your workforce. To learn more about Chrometa, call us at +1 888 340 6425 ext 3, or send us an email at sales@chrometa.com.

How Can Time Management Benefit Small Business Owners?

Time is a priceless resource that cannot be wasted at any cost. Small business owners often find it hard to create an effective time management plan that ensures the proper completion of all essential projects on time.

A proper time management plan will allow business owners to manage their organization’s operations in a smooth and coherent way. A well-ordered task schedule reduces the chances of making careless mistakes.

One of the major factors behind the success of any business is a good time management plan. It helps its employees properly organize their activities and raise their efficiency level. This translates into overall growth for the business and creates a work environment that is akin to a well-oiled machine.

What can a good time management plan enable your business to accomplish?

  1. Better planning of business strategies

It is hard to think up good business strategies if you spend most of your time focusing on routine business operations.

A proper time management plan will allow your company to sort its activities in a way that minimizes wastage of time and ensures that each of them is completed within a specific period. This will give you the opportunity to focus on more important things like business planning and strategizing.

  1. Extra time for relaxation

Cutting down on time wastages at work can allow you and your employees to have enough time to engage in leisure activities with your family and friends. A relaxed employee is a productive employee! Enabling your staff to have enough time to relax will have a positive effect on the productivity of your business.

How to improve your time management plan?

Here are a few useful tips to help you improve your organization’s time management capabilities:

1. Plan in advance

Planning for a project well in advance is vital for ensuring its success. It will give you enough time to thoroughly examine every aspect of the project and prepare for dealing with any problem that could hinder its successful implementation.

2. Prioritize your business activities

No time management plan is effective until your task list is properly prioritized. Your business will only be able to meet deadlines if your projects are prioritized correctly.

3. Be prepared for disruptions

Unforeseen events, such as equipment malfunctions, can often leave your business activities in disarray. When scheduling your projects, make sure that you have allocated enough time to deal with issues that could disrupt your operations.

4. Use a time tracking solution

The most effective way of coming up with a good time management plan is by using an online time tracking tool. It will help you properly prioritize your tasks and enable you to cut down the amount of time your employees waste at work on unproductive activities.

Chrometa offers quality time management software that allows you to maximize the potential of your business. You can sign-up for a free 30-day trail to test the efficacy of our product.

To know more about our time tracking app, speak with us at +1 888 340 6425 ext. 3, or reach us via email us at sales@chrometa.com.

Effective Project Management and Time Tracking Go Hand in Hand

Projects cannot commence without a plan. To produce a realistic plan, you need significant knowledge about crucial business aspects including personnel, resources, and strategic objectives.

However, with project management, you can stay on top of the game, assuring that only the best practices are implemented.

Moreover, it ensures that resources are allocated effectively, making best use of time, money and employees.

Significance of Time in Project Management

When managing projects, time is one of the most crucial resources to consider. It is an invaluable criterion for project managers to determine if the project is being operated as intended or not.

Furthermore, time management is crucial when it comes to resource maximization in collaboration with other resources such as personnel and money.

Typically, employees are paid for two things: their time and skills. Therefore, it is their duty to be present at work for required number of hours each day, fulfilling duties within the prescribed time.

A project manager must be aware of how to establish priorities. This is done by allocating more time to important tasks, providing room for high-quality work. Furthermore, consistent feedback and reporting can also offer project managers with insight on how smoothly the project is working, under coordination and active communication. Remember, it is easy to execute project management if everything is carried out within the established frame of time.

Focus on time when making crucial business decisions. Make strategic modifications. When you alter time frames, it will impact results.

This is the reason why during the initial stages of planning projects, you should hire project managers who are skilled to produce sound estimations.

Also, mitigating risk is a crucial component of business management. This involves anticipating potential risks, developing schedules, allocating resources, delegating responsibilities, and more.

Risk mitigation can make the work process smooth, overcoming challenges and unanticipated obstructions.

All in all, project management is crucial because it ensures that projects are executed in accordance with the devised plan. Remember, the significance of time for projects cannot be overstated. Therefore, to effectively utilize time, you must encourage your project managers use time tracking solutions.

Benefits of Time Tracking in Project Management

Outlined below are some benefits of time tracking for effective project management:

Time tracking enables project managers to:

  • View team activities and how much time is being spent on which task,
  • Assign the right kind of job to the right person,
  • Take instant action on areas that are clearly require improvements,
  • Track overall employee productivity and levels of performance over a certain period of time,
  • Effectively handle remote teams,
  • Establish clear expectations, deliverables, and deadlines etc.

With Chrometa, you can encourage your employees to record all their time spent on computers and mobile phones (Android & iPhone) passively. This will further help them make effective use of business time, increasing billable hours, and receiving payments owed by clients to your business.

Five Changes You Should Make To Boost Employees’ Morale

The significance of employee morale is a subject of discussion that should be a main concern for all organizations. As workplaces go through vivid transformations, leaders must learn ways of managing employees differently. In order to raise morale, leadership must be flexible and pioneering.

As business owners and head of the management, you must consider this:

  • How much effort are you putting into gratifying employees that go beyond the call of duty for your business?
  • What benefits are you offering to motivate improved performances?

While you may be a business operating on a small scale which cannot afford extensive incentives for employees, there are quite a few inexpensive ways at your disposal to heighten employee morale and stimulate your staff to work harder towards your company’s growth.

To know about the 5 things you can do to boost employee morale, keep reading below:

1.    Show Appreciation

There are countless ways to illustrate employees your appreciation. When they perform well, they do wait for some sort of acknowledgment in return for the hard work.

If there is an employee or multiple employees outshining at their jobs, make certain that their performance is acknowledged. Some inexpensive ways you can show your appreciation includes:

  • Present them a gift card,
  • Offer small bonuses,
  • Grant them an extra paid day off,
  • Take them for lunch.

2.    Have an Open Door Policy

This is a great way to boost employee morale within your small business. Keenly communicate with your employees, alert them of modifications, and give them the chance to articulate themselves. When your employees feel gloomy and de-motivated, they may not feel that the company and/or their job are secure. As a result, they may not work as hard to help you improve your business. By providing them with an interactive working environment, you can keep them happy, contented and on their toes.

3.    Track Their Performance and Rewards

There are instances when employees get rewarded for their performance, but they aren’t sure of how well they have performed. As a result, they don’t consider rewards as meaningful as they should. Needless to mention, most employees like to be appreciated and rewarded purely based on merit.

Have software and tools to record their performances, which you can show them later to make them feel proud of themselves. For example, you can have a time tracking app in place which will record every minute of their effort that went into winning a client over email or a phone call. Rewarding employees based on this performance will definitely boost their morale and motivation to work even harder.

4.    Avoid Being Overcritical

Constructive criticism does a great deal for employees to make them grow and learn over time. However, criticizing them too much be taken in the wrong way.

While it is good to keep communication lines open, it’s rather best to not be overcritical. The top way to stab employee morale is to constantly focus on the negatives without even once recognizing the smaller achievements. Thus, provide constructive feedback, whenever feasible.

5.    Follow Through the Initiatives

Employees love being innovative and coming up with new ideas, but more prominently, employees need to be convinced that the organization is fully supportive of their thoughts and implementation of new ideas and strategies.

As a leader, don’t give your word until you plan on keeping it, as this sets an incongruous tone where employees can immediately lose trust in the vision of your organization.

Want to boost employee morale through an online time tracking software? Get Chrometa now! In addition to its unique features, Chrometa tracks the amount of time you spend on each e-mail, along with the e-mail address of whom you sent the e-mail to or who it was from. Learn about our pricing structure or read the reviews.

Five Benefits of Automating Timesheets

Inaccuracy, unreliability, high paper handling costs and duplicate data entry; these are only some of the problems associated with manual timesheets. It adds huge costs to your company and makes you invest in something that is not profitable. So, why not look for an alternative? That will not only save money, but time as well. Time tracking software is the best alternative as they create automated timesheets. Here’s how they can help:

Reliable and Accurate Information

With a time tracking program, you need not worry about inaccurate information in your timesheets. Automated timesheets record activities automatically when you’re working. The software runs in the background and tracks all activities that are being performed. This means that whatever information is being recorded is accurate and reliable. Unlike manual timesheets, you need not worry about remembering your activities to put them down in your timesheet. It’s all done for you through the software!

No Extra Costs

Automated timesheets saves you from incurring unnecessary extra costs and prevents you from adding financial burden to your business. When a time tracking program is implemented, timesheets are created automatically, thus your paper costs are reduced. Losing information also costs the company, and even this risk is eliminated with timesheets as they track and record all information even if you forget. Thus cost savings!

Easy Access

Time tracking programs can be installed on a computer and even a mobile phone. You can access your timesheets on the go. When your time tracking program is installed on your mobile phone, it’ll create timesheets even when you work through your smartphone. Easy, isn’t it?

Staff Empowerment

Automated timesheets give employees the power to see what is being recorded in their timesheet, and also make amendments to them, because at the end of the month, they’ll be paid according to their timesheet. It also increases their morale as they are encouraged and appreciated based on their performance tracked through a time tracking program. They are aware, that with this program, their hard work will be appreciated.

Return on Investment

Obviously, implementing a time tracking program has some associated costs. You’ll have to make an investment in order to get an efficient time tracking program that’ll benefit your company. However, if utilized and implemented in the right manner, this investment has huge returns. With automated timesheets, you’ll reduce payroll errors and with accurate reliable information you’ll be sure that you’re only paying for productive hours.

If you’re looking to switch from manual to automated timesheets, get Chrometa now! Our incredible software prepares accurate timesheets for you without any hassle. Also with our android and iPhone time tracking app, you can create and access timesheets even when on the go!

Android Time Tracking Software via Chrometa – Demo This Friday

Are you getting paid for the client phone calls you make and take from your iPhone or Android phone today? How about the emails you send to clients from your smartphone?

If not, please read on – this is the Android time tracking software update for you…

Mobile Gmail Tracking is Here

Gmail users, we now have a way for you to track the time you spend writing and reading emails on your smartphone (any model running Gmail, which means iPhone or Android or other).

To set this up, you’ll simply connect your Chrometa account to your Gmail account and we’ll pull in the time spent on each email to your timesheet, along with the To/From/CC info and the Subject Line.

From there, you’ll be able to print your timesheet, export it to Excel, or send it to one of the 10+ billing / practice management systems that we integrate with.

I’ll demonstrate this new feature on our “Feature Friday” webinar that we’re co-hosting with LexisNexis later this week. You can sign up to join us here.

We Track Phone Calls for Android (All) and iPhone (Verizon, AT&T, Sprint)

Our Android app helps you bill for all of your client phone calls and even text messages. You can download it from the Google Play store right here and hook it up to your existing Chrometa account.

iPhone users, we now have phone call capture for Verizon, AT&T, and Sprint customers. Here’s how to implement time capture with your carrier:

I’ll demo phone call and text message capture live on this Friday’s webinar.

Dedicated Microsoft Outlook, Gmail, and Mac Mail Support

In addition to our Gmail for smartphone support, we still offer dedicated time capture for Microsoft Outlook, Gmail, and Mac Mail from your computer. This means you’ll get the To/From/CC info of each email, along with the Subject Line.

Microsoft Outlook users can install our Outlook Add In right here.

Gmail users can grab our Google Chrome Plugin here.

And Mac Mail users don’t need to do anything – your plugin is already baked into our Mac Time Tracker.

Keyword-Based Rules for “Automatic” Time Entry Assignment

With keyword-based rules, you can “teach” Chrometa how to create most of your Timesheet for you each day. Which means you’ll only need to do some quick cleanup and annotations…resulting in the most comprehensive and accurate timesheet you’ve ever created.

Here’s a short video available “on demand” that’ll walk you through how this works.

(And yes, of course I’ll demo this feature live on Friday as well).

Join Me (and LexisNexis) This Friday – I Promise to Educate and Entertain

We’re launching our new integration with LexisNexis’ Time Matters product this Friday. Please join us, and I promise to show you a Chrometa tip or trick that you didn’t know before (and if not, your money back…)

Our Time Matters integration works like our other integrations – so the demo should benefit you no matter what system you’re connecting Chrometa to.

You can sign up for our co-hosted webinar here.

PS – If you can’t make it live, sign up anyway so that we can get you a recording afterwards.

PPS – Check out our slick new demo video below… and let me know what you think!

-Brett

Mobile Gmail Time Tracking for iPhone & Android is Here!

Gmail users, we now have a way for you to track your time spent on email from your phone. For Android, iPhone, and any other phone that uses Gmail.

Here’s how it works…

Connect Chrometa to Gmail

Go to Account – Integrations and select Gmail for Smartphones.

gmail time tracker

Then click Connect With Gmail.

Choose a Gmail Account to Connect With Chrometa

You’ll be redirected to a Gmail authorization page, and asked to pick a Gmail account (if you have more than one) to connect with Chrometa.

Hint: If you do have more than one Gmail account, and you want to capture all of your mobile email time, then choose the account that you route all of your Gmail into. See: How to combine your Gmail accounts into one inbox.

Screenshot 2015-12-16 14.49.50

Login Into Chrometa (One More Time)

Enter your Chrometa login email and password one more time to make the connection between Gmail and Chrometa.

You’ll Now See Mobile Gmail Time Tracked in Chrometa!

By default, we’ll assign a 2-minute duration to each email you read and each email you compose from your phone. You can adjust this default setting under Account – Integrations – Gmail for Smartphones.

You’ll now see your “on the go” emails ported in under your mobile device (iPhone, Android, or other). As with our PC and Mac-based Gmail tracking, you’ll get the Subject Line of the email, along with the email address of the folk(s) in the To, From, and CC lines.

Screenshot 2015-12-16 15.05.57

You can annotate these entries and assign them to clients and projects (or matters). You can also have our keyword-based rules engine do this categorization automatically for you. For example, you can tell Chrometa that all of your emails from a certain email address or certain domain should always go to a specific project (or matter).

Join Us for a January Webinar We’re Co-Hosting With LexisNexis

Kickoff 2016 and join us for a complimentary webinar demo’ing the latest Chrometa features AND our new hookup with the LexisNexis Partner Gateway. Specifically you’ll see…

  • How to connect Chrometa with Time Matters (and soon PCLaw and Juris) with a single-click…
  • The latest Chrometa features and tips and tricks for capturing time and categorizing it quickly…
  • Mobile Gmail setup, of course…
  • And more.

Here’s the link to register. If you can’t make the live session, sign up any way so that we can email you the recording afterwards. (Though I’d recommend attending live if you can, so that I can demo any specific features you’d like to see – just ask during our Q&A).

PS – TimeMatters users, we’ll be showing you exactly how to hook up your Time Matters account to Chrometa.

154308 CounselLink Logo horiz PMS185

Need to Add Passive Timekeeping to a Device?

Easy – just click here to download Chrometa onto another PC, Mac, iPhone, or Android device:

Screenshot 2015-12-16 15.16.07

Streamlining Expense Reimbursement Using Chrometa

Expense reimbursement is crucial for efficient management of resources, especially when your employees are constantly traveling for business purposes. Depending on your reimbursement policy and procedures, these compensations can significantly affect your profits and the overall growth of the business.

For businesses that are seeking both efficiency and convenience when it comes to reimbursement of expenses, Chrometa is one of the best solutions available today. With its accurate online time tracking software system, the application allows you to cut back on your business expenses without compromising on your needs. Let’s take a look at how Chrometa can help you streamline your business operations.

Efficient Expense Reporting

Using Excel or other non specialized programs can make the reimbursement process unnecessarily long and tedious. Since the reimbursement process typically requires employees to scan and attach relevant receipts and documents for approval from their manager or the finance department, it may take much time and effort to compensate them.

In order to save time and make the process more efficient and reliable, you can add Chrometa to your system.   The Chrometa app

allows you to record the precise time, so it can help you generate more accurate expense reports in a more efficient and quicker manner.

Paperless Expense Management

With Chrometa, employees no longer need to carry receipts during traveling. All they need to do is to install the Chrometa mobile app on their phones to create a time entry for each meeting and activity while moving around. The application can manage their timesheet precisely to generate the relevant reimbursement statements, whenever required.

Policy Compliance

Chrometa allows companies to treat the entire workforce fairly and equally. With an efficient reimbursement system in place, you can ensure uniformity and consistency throughout the system to avoid compensation issues and other related problems.

Reduced Cost and Improved Profits

With greater accountability, the Chrometa app can help you avoid system abuse. This means that you can eliminate irrelevant costs and expenses, which can radically improve your overall profits. Also, by reducing extra expenditures, the app can enable you to make your system more efficient and effective for long term growth and success.

Chrometa app is available for both iOS and Android phones to facilitate billable time entries as well as to calculate their expenses precisely wherever they go.

Check out the pricing plan of Chrometa to get the app for an efficient and productive system today!