Time Tracking Software That's Automatic

As you probably know, we recently released Chrometa 4.0. All paid up subscribers received the upgrade automatically – simply log into Chrometa at https://app.chrometa.com/login to begin taking advantage of these new time-saving, money-making features immediately!

Here’s a rundown of the seven new features we want to make sure you’re aware of. Please Reply, Call, or hop on Live Chat (now available via www.Chrometa.com and within the app itself) if we can be of assistance.

Get Paid to Send E-Mails…

Our new time capture plug-ins for Microsoft Outlook, Gmail, and Mac Mail createtime entries for you automatically. They show you the amount of time you spent on each e-mail, along with the e-mail address of whom you sent the e-mail to or who it was from.

Result: you capture billable time spend on e-mail correspondence. No need to hit a timer — all this is done automatically for you.

Please download your complimentary email plugin here:

• Microsoft Outlook (Windows only)
• Gmail
• Mac Mail – already bundled into our new Mac download

Android, iPhone, and BlackBerry Call Capture…

According to our research, it’s likely that you lose track of a significant portion of billable time that you spend on your smartphone. In a billable hour world, every lost second hurts you financially.

Chrometa’s new smartphone time capture solves this problem by turning your phone calls into billable time entries automatically. You can then send these entries to a timesheet, invoice, or billing system with one click of the mouse.

Please watch our smartphone demo videos and tutorials for:

• Chrometa for Android App
• iPhone (& BlackBerry, Windows Mobile) Call Tracking

The Fastest Way to Send Professional-Looking Invoices…

You probably wouldn’t mind getting paid by your clients faster after invoicing them for all your hard work. We designed our new Invoicing Tool to bypass the usual payment collection hassle.

After capturing all of your billable time automatically, Chrometa can create your entire month’s worth of invoices with the click of a mouse. Each invoice looks professional — with your firm’s logo if you choose. And best of all, it’s a snap for your clients to pay you directly online.

Please watch a short demo of our new Invoicing Tool now.

Simplified Time Entries…

Previous versions of Chrometa recorded time in increments of one second. In Version 4.0, we’ve changed Chrometa to record time in increments of one minute. This way, we can reduce your time entries to a manageable number, avoiding confusion and complexity.

If you are still seeing time entries in seconds, simply Reply to this email, and we’ll make sure we get you upgraded to take advantage of this new feature.

Improved Tracking Accuracy…

We have continued to put a lot of work into our Mac and Windows time collectors.

If you had experienced any previous issues with regards to tracking accuracy, we encourage you to upgrade to the latest versions of Mac and/or Windows, just uninstall your current version, and grab the latest here:

• Chrometa for Windows
• Chrometa for Mac

Team Time Tracking…

With Chrometa for Teams, you can share common Clients, Projects, and Rules with your entire workgroup. You can also create Team Timesheets and Team Invoices.

For more details on setting up Chrometa for Teams, click here:
http://www.chrometa.com/teams.html

Start Using Chrometa 4.0 Today

Chrometa 4.0 can help you save time, increase the accuracy of your time tracking, and help you get paid for every billable minute you work.

Current Chrometa subscribers can log into Chrometa at https://app.chrometa.com/login to begin taking advantage of these new features immediately.

New users can use Chrometa free for 14-days by visiting www.Chrometa.com and clicking the Download link. If you need a hand, and/or a reset of your free trial period, please drop us a line.

Chrometa for iPhone is in the works!  We are planning to release the app later this month (August 2012).

To join our early notification list, please enter your first name and email address here:

When your computer is idle for a period of time (by default 5 minutes), Chrometa will stop recording active computer time, because you may be on the phone, or off to a meeting.

When you return to your computer, Chrometa will ask you if you’d like to log the time while you were away.

How to Log Away Time

When you get back to your PC after being away, you’ll see this popup:

To log your time, enter a description in the text box (the Phone Call, Meeting, Lunch buttons are there as clickable text shortcuts).  Then click Log It!

Or, you can defer annotation for later by clicking Not Now.  This time entry will still be captured, but it will not have a description – only a time, date, and duration.

Viewing Away Time

Your Away Time entries can be found at the bottom of the Unbilled Time section located on the Time – Summary screen.

They are also visible from the Time – Timeline screen, listed there in chronological order with your computer time entries.

Splitting Away Time Entries

To split an Away Time entry, mouse over the entry itself, and click the Split Time button that appears towards the right.

This popup will appear – move the slider to the left or right to allocate time to the first or second segment.

You can only split an entry into two parts – but you can split the subsequent entries again.

Categorizing Away Time to Your Timesheet

Away Time can be categorized in the same manner as Computer Time. Click the checkbox at the start of the entry, then select the Project you want to move the entry to from the Move To Project dropdown menu.

Away Time Settings

By default, Chrometa will start logging Away Time after 5 minutes of computer inactivity. You can modify this threshold by adjusting the the Tracking Settings, located under the Options menu (Preferences on Mac) on the time collector itself.

Chrometa Options – PC

Chrometa Preferences – Mac

Turning Off the Reminder Popups

Want to get rid of the Away Time reminder?  Go to Options/Preferences again, and uncheck the final checkbox, “Remind me to log away time when returning to my computer.”

Your Away Time will still be captured automatically – you just won’t be prompted to log it immediately upon returning to your computer. You can log it after the fact by annotating the entry from the main Time interface.

Adding a Manual Entry

You can add a manual entry by clicking the + button in the horizontal toolbar available from the top of the Time – Summary and Time – Timeline views.

Manual entries are ideal for time entries that are not reflected in your Computer or Away Time.  You can annotate, categorize, and add them to your timesheet in the same manner as an automatically captured entry.

Dear Fellow Attorney at Work Reader:

Like you, I hate keeping track of my billable time. I used to spend hours each week going through sent emails, my calendar and my notes to figure out what I did every day.

I knew there had to be a better answer than notepads and start/stop timers.

The problem with the start/stop timer, for me, is that I’m constantly getting interrupted throughout the day. So I’d start the timer once in the morning – and realize 5 hours later it’d be running against the same task ever since, because I forgot to toggle it!

Time entry methods were equally ineffective – I am far too busy and multi-task far too much during the day to be bothered with the tedious effort of creating a new time entry when I change tasks.

Finally in 2007, I’d had enough – so I designed a product that’d automatically track my time and let me easily organize that time so I could accurately and easily bill my clients.

I’m excited to announce that our groundbreaking timekeeping product, Chrometa, is now available to Attorney at Work readers.

You can get started with Chrometa for free – and be up and running in a matter of minutes.

Please start capturing your billable time automatically with Chrometa now. (Available for PC and Mac)

Sincerely,

Adam Tope, Esq.
Special Advisor to Chrometa, LLC
adam@chrometa.com

Last week, we co-hosted a webinar with our friends at Clio to demo our new automatic time capture integration.

Here’s the full webinar recording, for your viewing pleasure:

The New Chrometa-Clio Time Capture Integration

We’re excited to announce that we’ve partnered with Clio to deliver a seamless time capture and practice management experience for solo and small firm attorneys.

You can now let Chrometa capture and categorize your time automatically, and then port these time entries directly into Clio with a single click.

How to Enable the Clio Integration

Within Chrometa, go to the Account – Integrations tab, and select the Clio Integration option from the drop down menu.

Click Connect to hook up your Clio account with Chrometa.

You’ll be redirected over to Clio, where you can login and connect your account.

Select Yes, Let’s Connect:

Sync Up Your Clio Matter (Project) List

Next you’ll be redirected back to Chrometa, with a message that you’ve connected your Clio account, and that you’re ready to import your Matters from Clio via the Project tab in Chrometa (we call Matters “Projects” in Chrometa).

At the top of the page, you’ll see a new Sync With Clio button. Click this to import your clients and matters from Clio (they will be created as Clients and Projects in Chrometa).

Chrometa will pull in any Clio matters that are not yet present within Chrometa. No existing Chrometa projects will be overwritten – new projects are only appended – so you don’t need to worry about accidentally overwriting your existing Chrometa project list.

Use Chrometa to Capture, Categorize, and Annotate Your Time

Now you can use Chrometa to:

• Capture your time passively as you work
• Categorize these time entries to your Clio Matters
• Annotate (and combine) time entries (to provide additional details and combine like annotations)

Export Your Time Entries to Clio

Once you have your time entries categorized, you can send them across the wire to Clio from the Time – Summary view. First, select your project(s) to export:

Then click the Export to Clio button:

Some quick notes and tips:

• The time range selected using Chrometa’s date filter can be used to send multiple days’ worth of time entries across to Clio.
• Chrometa will group all time entries by annotation (like annotations will be combined into one entry), and will split the entries into a total by day (if multiple days are selected).
• Only time entries that have been categorized to a project will be sent across to Clio. Uncategorized time will not be sent.
• For entries that are not annotated, you can give them a default annotation before selecting Begin Export (see window below).
• Finally all time entries sent to Clio are appended to your list of Billable Activity for each matter. We do not replace any entries that already exist in Clio.

Feedback Welcome

We collaborated closely with our friends at Clio to deliver as seamless an integration as possible. We welcome and appreciate your feedback and suggestions on this process.