Tracking Time: What’s the Best Way to Do it?

Tracking time not only helps employees, but employers as well. Companies can keep a track of hours that were spent working and keep a check on its employees. When employees track their time, they get a better idea of what activities had been taking up much of their time.

However, this is easier said than done. You might face a few challenges when implementing time tracking. Here are some ways you can do it the right way:

Install Time Tracking Software

A time tracking program is accurate and easy to use. Companies can use them to streamline payroll procedures, monitor their employees’ activities and enhance productivity. Employees can also benefit from this software as they’ll be aware of all their activities that have been taking up much time. In addition to this, time tracking software also helps companies identify projects that yield the most profits. Thus, they can invest their resources in the same project to enhance their bottom line performance.

Create Categories

Category creation in a timekeeping program is beneficial when multiple users are using the software. This is where team time tracking comes in. With team time tracking, team targets are achieved and all members work in synchronization. With its information sharing feature, better coordination is achieved and all members are well informed of the project’s progress.

Track Time in Real-Time

Human memory fails sometimes and cannot retain everything that happened throughout the day. During tough and busy days, not everyone can remember what activities they performed during the day. Thus, a time recording software helps in recording all activities and work that was completed. Additionally, some time tracking programs offer a time tracking app as well. These can be installed on smartphones and all work activities can be recorded without any hassle. Auto timesheets are created for the ease and convenience of users.

Be Flexible

Companies need to be flexible while tracking time. Keeping a track on employee’s time does not mean that they should be monitored 24/7. While they are being monitored, their privacy should also be respected. For generating results in the company’s favor, companies should let employees work according to their style without dictating them.

Chrometa is time tracking software that not only tracks time, but creates accurate timesheets as well. The program also converts these timesheets to billable entries only with a click! Also, get Chrometa’s app and record all your work activities that you do on your smartphone.

Top Reasons why Companies Fail

Even well established companies face problems. But it’s the handling of those situations that distinguishes a successful company from an unsuccessful one. Simple issues, if not handled well, can lead to serious troubles for your company.

Here are some practices that lead companies to a failure:

Failing to Retain Top Employees

This is one of the most common reasons why companies fail. Employees are your most valuable resource and you should treat them well. Not retaining them will certainly cost your business. Employees who have been performing well and have taken the business to new levels should always be retained. They have the potential to help lead the change for your business.

Missing the Company Vision

It’s not as straightforward as it sounds. Most companies do not have a vision. They do not know why they’re working and where do they want their business to be few years down the road. This means that the employees are uncertain about the future of the company – about their own future there. Some valuable individuals might even quit their job due to lack of direction. This could be a huge setback for your company. Thus, make sure that your company has a vision, and most importantly, ensure that all your decisions reflect your vision.

Lack of Open-Mindedness

Not being open to new ideas and creativity is a no-no in today’s business world. Why do you think Apple and Google are so successful? Their employees are allowed to bring in creativity and innovation in their work. Companies that are creative and innovative are the ones that have been making their mark in the industry.

Not Valuing Time

Are you making this huge mistake of not valuing your most important asset – time? If you are, then this is one thing you need to change NOW! Every second is valuable for business. Make sure that all your projects are completed on time and keep a track on where your employees’ are spending their time. The best way for doing so is by implementing a time tracking program. Install time tracking software in your business and see how your company flourishes!

Get the best timekeeping software from us and make your company stand out from the rest! Chrometa is a passive timekeeper that works on a desktop as well as on your smartphone.

Team Time Tracking: Why Should You Do It?

Why should I track my team’s time? How will it help? How should I convince my team members to track time?

These are common questions employers are often faced with. Just like team management, team time tracking is essential too.

It highlights factors that lead to procrastination, reduces inefficiencies, and promotes productivity. Need more reason? Here are a few more that’ll convince you to track your team’s time:

Financial Benefits

Wondering how tracking your team’s time can be financially beneficial? It helps in streamlining payroll procedures and preparing accurate timesheets. Team members benefit from time tracking as their timesheets are prepared automatically. They do not have to worry about recording their work information. This helps in making sure that all energy is focused on completing official tasks rather than worrying about preparing timesheets.

Easy Information Sharing

With a team time tracking software, members can share information easily. This will help in smooth task accomplishment without any confusion. Information sharing also avoids information overload which helps employees in carrying out their tasks in an efficient manner. In addition to this, it increases coordination and all work is carried out seamlessly.

Increase in Team Morale

Who doesn’t like being appreciated? But when working in a team, members have to make sure that their tasks as a team are accomplished in order to be appreciated and encouraged. This means that a common goal and target needs to be set so that all members work according to it.

With a time tracking program, members will be able to focus on their tasks and will be aware of the activities that are taking up much of their time. This will help them in focusing their energy to productive activities. In addition to keeping a track on time, a time tracking program will also help in keeping a check on attendance.

Saves Time

Keeping track of activities at work ensures that all members focus on their work, instead of wasting time in other unproductive activities. The members are themselves aware of the activities that they need to focus on; thus they spend more time in productive activities.

If you are in need of efficient team time tracking software that’ll help you in managing your team in a much better manner, download our software, Chrometa. It not only helps in saving time, but also ensures enhanced productivity.

Six Time Management Strategies you Need to Learn Now

Take out some time and review your daily activities. Now ask yourself, have you managed time well? Or you were efficient in wasting it? If it’s the latter, you need to learn time management. Not only does it assist in completing activities on time, but also helps in managing the whole day effectively and enhancing productivity. Here are six ways you can improve your time management for better results:

Organize Yourself

This is one of the most efficient ways of managing time. Organizing yourself and the tasks that you have to complete will help you in managing time in a much better manner. Focusing on your current task and not wasting time will help you in completing the task in the allotted time.

Create a To-do List

These lists are helpful for managing time. Writing down what you need to do will help in identifying which tasks are important and need to be completed right away. When you’ve completed a task, remove it from the to-do list and experience the feeling of accomplishment!

Set Priorities

This is one of the most significant and stressed factors for time management. Prioritizing is essential as it helps in understanding which tasks are important and need to be completed first. Doing so will give you the margin to complete low priority tasks the following day, in case you are unable to complete it.

Get Help from Others

Don’t be rigid. Ask for help when you need it. There will be times when you won’t be able to complete tasks yourself, will need a second opinion or assistance from your coworker. Seek help instead of wasting time in doing something you can’t handle alone.

Focus on Quality

Wondering how is time management related to quality? When looking to manage time, we usually do not give much attention to the quality of our work. Focusing on quality will help you in completing tasks with accuracy and save you time that you would’ve spent reworking due to low quality.

Time Tracking Software

With too many tasks to handle and a lot of projects to complete, you might get panicked. With the help of a time tracking software, you will get a better idea of where you should invest most of your time and how you can benefit from it.

Manage your time without any hassle with Chrometa! Our software can be installed on a desktop or on your smartphone for tracking time.

Boost your Productivity with these Time Management Skills

Have you ever thought that your coworkers are doing more work? Do you feel you are unproductive? Don’t be embarrassed if the answer to these questions is Yes. There are many people who feel the same way as you do. You need to realize that your coworkers are not programmed to work the way they do. They are better time managers and work smartly, which is why they are better than you. If you want to turn things around for yourself, make these effective tips a part of your routine:

Find out about Yourself

Every person has something unique. Figure out that your strengths are and what working style suits you best. Productivity does not have any set standards because each person has a different personality. One person might be able to work for hours without taking a break, whereas another person will require a fifteen minute break every two hours.

Keep a Check on Time

Most of us plan our work and tasks, but do not keep a track of time. Time tracking is essential to understand where we are lacking and which areas we need to improve on. One effective and stress free way of tracking time is installing a time tracking program. This will help in managing time and improving productivity.

Work on your Routine

Take a look at your daily routine. Are you putting in enough efforts to become a productive employee? If not, you need to change your routine. Reflect and learn what activities are taking up most of your time during the day (time tracking can help here). Once you identify these activities, work towards improving your work habit and focus only on the task in hand.

Never Multitask

Got too many tasks to complete? No, don’t even think about multitasking! You can improve your productivity in a much effective manner by focusing on one task at a time. Multitasking causes you to lose your focus and even though you work whole day, you won’t be able to complete your work on time.

Stay away from Procrastination

Are you putting off work? Find out the actual reason why you’ve been delaying work. Do you have too many tasks in hand? Or are you afraid of failure? Whatever it is, find out and work positively towards resolving the issue and experience a boost in your productivity.

 

The easiest way to boost your productivity is to track time through Chrometa! Our time tracking software will help you to learn where you have been investing your time throughout the day and facilitate to eliminate unproductive activities from your routine.

Become a Better Time Manager with these Effective Tips

Each of us has a tendency to look for shortcuts for completing our work. We want to get more work done, faster each time. However, not many of understand that a shortcut may lead to work delays. Multitasking is another concept that is assumed to help you save time. You take on simultaneous tasks to meet deadlines.

However, in reality, you realize that it has proven more of a failure than a success strategy. The true solution is time management.

Not convinced? We’ll prove how time management actually helps:

Prioritizing your Day

This is one of the most efficient and effective ways of time management. Get to your workstation and see what tasks and projects you have lined up for the day. Start with the most important task first. Most of us tend to postpone important tasks, and start working on the simpler tasks first.

If you do the same, there’s a probability that you’ll be left with tough tasks by the end of the day. Thus, organize your day and get done with difficult tasks in the morning. Completing them will motivate you to complete the remaining work faster.

Planning your Weeks

Planning your weeks is important. You know which tasks have to be completed in a week, thus you might overburden yourself by doing extra wok daily. Don’t stress yourself and work through a weekly schedule. It will give you a fair idea of what tasks you’ll be completing by the end of the week. Thus, you’ll be in a better position to see if you need to put in extra effort and hours or you’ll be able to complete your tasks at the same pace of work.

Grouping different Activities of a Task to One

There are various activities involved in completion of a task. For instance if you need to complete an audit report, you need to gather information, coordinate with other departments and if needed schedule meetings with managers. All these are activities that are required to prepare an audit report. Group all such activities and follow a step by step approach. Gather information, coordinate and attend meetings. Also time yourself with the help of a time tracking program to see if you have been following the set schedule or not. At the end of the day, you’ll be in a much better position to work on your audit report and submit the same on time.

Wondering time tracking isn’t easy as it sounds? Well, now it is, with Chrometa! Our effective time tracking software helps in managing time in an efficient manner so that you not only work faster, but better too!

Stop Multitasking And Get Your Work Done!

Does multitasking get more work done? Does it help you become more productive? The answer to these questions is a simple, yet resounding, ‘no’.

Multitasking only helps in assuming that you’re doing a lot of work. In reality, you’re spending more hours doing less work. Instead of doing many things at the same time, put your efforts in competing one task at a time. Here’s how you can do more in less time by avoiding multitasking:

Focus on your Current Task

Focus on the task in hand, instead of putting your efforts in focusing on the next task. Focusing on two or three tasks at once, results in loss of energy as well as time. You’ll remain too busy; but at the end of the day, none of your tasks will be accomplished. Working on multiple tasks simultaneously will not only divide your attention, but will also lead to sloppy mistakes. If you’re working on a project, don’t respond to emails during that time. Emails can wait till you complete your current task, or perhaps before.

Get rid of Interruptions

Messages, personal phone calls and social media – get rid of all these interruptions when you start working. You won’t even realize and they’ll take up too much of your time during work hours. If you’re working at home, shut the door of your room to work in an interruption-free environment.

Clean your Workspace

De-cluttering is an effective way of avoiding multitasking. Papers and files lying on your table may catch your attention time and again, even though you don’t intend to focus on it. Get rid of everything on your table, except for the task you’re working on.

Complete your Tasks before Moving on

Don’t get overwhelmed with the amount of work you have to complete in a day! While focusing and working on one task, don’t just jump to the next one. Take on tasks to its completion and then move on to the next one. Put in your efforts to complete a task with 100% accuracy instead of submitting low quality work at the end of the day.

Track Time

Track time with a software and you will certainly realize that you’ve been working the wrong way till now! With a time tracking program, you’ll have a clear picture where you have been spending most of your time. Gauge if the time spent on multitasking has done any good to you or just wasted your day.

If you’ve been looking for effective ways to get rid of multitasking, Chrometa can help. Our amazing time tracking software can help you learn where you’ve been spending most of your time and enhance your time management skills.

Chrometa Version 5 is Here in Beta

Version 5 of our passive timekeeping software is ready for you to use. We’d love to hear what you think – it’s our biggest revamp of the main web interface since 2012 (yeah time really does fly).

You can upgrade to the latest release by going to Account – General – Change Version. That’ll flip your interface over to “v5.”

If you decide you’re not ready for it yet, you can flip back. But we’d love to get you using the new release so that we can start receiving feedback and prioritize new features accordingly.

What’s New in v5

The interface is the big overhaul. We now have the navigation on the left, so that you can single-click directly into any other area of the product.

The time capture display is a bit bigger. We still capture and display time the same way (down to the minute… actually down to the second but rounded up to the minute with a fancy algorithm).

Our big goal with the new release is to help speed up the categorization of time entries. We capture a lot of stuff – getting it all onto a timesheet can be challenging, we know.

To that end, we have a new rules preview feature that will give you a look at how the rule will bucket time before you implement it. Gmail users, this will look familiar to you if you make use of Gmail’s filters.

Going forward, now that the interface is ready, we will be looking at more ways to speed up timesheet creation. We’d love to hear from you on this front especially. Which brings me to my next point…

Help Suggest & Prioritize Features

We setup a dedicated v5 feature forum discussion in our Zendesk help desk software. You can access the forum here.

Remember those feature requests you’ve mentioned to us before? Please be sure to post them here after you check out the new interface.

You can also “vote up” features that you like the best. This will help us prioritize our development – whatever gets the most votes will get worked on next.

How To Get Started

As I mentioned earlier, current Chrometa users can go to Account – General – Change Version to upgrade to v5.

If you’re not yet a Chrometa user, or you were in the past, you can restart your 30-day free trial right here. And then follow the step above to upgrade from v4 to v5.

Questions? Suggestions? Need a trial reset? Please reply to this email so that we can help.

Android Time Tracking Software via Chrometa – Demo This Friday

Are you getting paid for the client phone calls you make and take from your iPhone or Android phone today? How about the emails you send to clients from your smartphone?

If not, please read on – this is the Android time tracking software update for you…

Mobile Gmail Tracking is Here

Gmail users, we now have a way for you to track the time you spend writing and reading emails on your smartphone (any model running Gmail, which means iPhone or Android or other).

To set this up, you’ll simply connect your Chrometa account to your Gmail account and we’ll pull in the time spent on each email to your timesheet, along with the To/From/CC info and the Subject Line.

From there, you’ll be able to print your timesheet, export it to Excel, or send it to one of the 10+ billing / practice management systems that we integrate with.

I’ll demonstrate this new feature on our “Feature Friday” webinar that we’re co-hosting with LexisNexis later this week. You can sign up to join us here.

We Track Phone Calls for Android (All) and iPhone (Verizon, AT&T, Sprint)

Our Android app helps you bill for all of your client phone calls and even text messages. You can download it from the Google Play store right here and hook it up to your existing Chrometa account.

iPhone users, we now have phone call capture for Verizon, AT&T, and Sprint customers. Here’s how to implement time capture with your carrier:

I’ll demo phone call and text message capture live on this Friday’s webinar.

Dedicated Microsoft Outlook, Gmail, and Mac Mail Support

In addition to our Gmail for smartphone support, we still offer dedicated time capture for Microsoft Outlook, Gmail, and Mac Mail from your computer. This means you’ll get the To/From/CC info of each email, along with the Subject Line.

Microsoft Outlook users can install our Outlook Add In right here.

Gmail users can grab our Google Chrome Plugin here.

And Mac Mail users don’t need to do anything – your plugin is already baked into our Mac Time Tracker.

Keyword-Based Rules for “Automatic” Time Entry Assignment

With keyword-based rules, you can “teach” Chrometa how to create most of your Timesheet for you each day. Which means you’ll only need to do some quick cleanup and annotations…resulting in the most comprehensive and accurate timesheet you’ve ever created.

Here’s a short video available “on demand” that’ll walk you through how this works.

(And yes, of course I’ll demo this feature live on Friday as well).

Join Me (and LexisNexis) This Friday – I Promise to Educate and Entertain

We’re launching our new integration with LexisNexis’ Time Matters product this Friday. Please join us, and I promise to show you a Chrometa tip or trick that you didn’t know before (and if not, your money back…)

Our Time Matters integration works like our other integrations – so the demo should benefit you no matter what system you’re connecting Chrometa to.

You can sign up for our co-hosted webinar here.

PS – If you can’t make it live, sign up anyway so that we can get you a recording afterwards.

PPS – Check out our slick new demo video below… and let me know what you think!

-Brett

Can Time Management help to Increase Company Profits?

Today in the business world, ‘time is money’ is the synopsis of time management and company profits. It is directly related to how well time is managed in multiple areas in the organizations. From employees’ time tracking ways and maintaining time sheets to project tracking; everything is important for increasing company revenues. With profits being the focal point of your business, how can you ensure that proper time management adds to your company’s profits? Here are a few ways:

Review your Employee’s Daily Schedule

As a business, you’ll have to keep a check on your employees’ daily work activities and their productivity. Any discrepancy in the task allotted and task completed should be taken seriously as it directly impacts your profits and causes unnecessary delays in project completion. Install a time tracker so that they know where they are spending most of their time and how they can enhance their productivity.

Prioritize Projects

Stuck with numerous projects and not much time to complete them? Avoid such situations by prioritizing projects and effective time management. When doing so, consider two things: the deadline of the project and the cost. Projects that will yield more profit should be completed first and managed accordingly. Appropriate time management for all projects will reap benefits for your business.

Ensure Flexibility

Not every employee can complete all tasks and projects. Effective resource management is the key to time management. The ability to shift resources between tasks and projects effectively to manage time will not only help in completing projects on time, but will certainly earn more revenues for your company.

Allocate Appropriate Time to Each Task

When allotting projects to employees, ensure that you appropriately allocate time for completion. This practice can be much more effective with a time tracking program. When installed, this program will not only help in tracking the hours spent in completing the work, but will also provide the facility to allocate time for project completion. Employees, with the help of this program, will be aware of the time they have to complete the project.

Looking for effective time management ways to make your company’s profits soar? Chrometa can help! Our efficient software helps in tracking time and also facilitates project and time allocation. In addition to this, our time tracking app can assist in tracking and managing time when working through your smartphone.