Powerful Time Management Tips to Shrug off Procrastination

Statistics show that procrastination affects over 20% of the population and is on the rise.

Procrastination is a widespread menace to personal and professional efficiency. At some point in time, everyone falls victim to it. Some people see it as an ordinary state that can become so challenging that it may threaten one’s employment, education, and even personal life.

People drag their feet for abundant reasons; such as a lack of confidence, the multifaceted nature of the job, or simply a lack of interest.

It is important to know that time management and procrastination are correlated; by managing your time effectively, you can have power over your workload, augment your productivity and boost your confidence.

As a result, you’ll have a lesser tendency to procrastinate and be better able to enjoy a healthy balance between work and other activities.

Here are some of the most influential time management tips that will successfully thwart procrastination:

Setting Goals

One helpful way to do that is to establish goals that are achievable and constructive.

Moreover, once a goal is accomplished, it should also provide you with a sense of achievement, which is great for people who lack confidence. Finishing a task within a definite time period is one example of a goal that a person may challenge to achieve, not considering if a project has a predetermined completion date or not.

For instance, if a project has a set deadline, a person may choose to set a goal of completing it days or weeks earlier. One way of doing this effectively is having time tracking software. Such software captures every detail of the activities being performed on PC, Mac and/or smart phones and transit them into a timesheet automatically. Allowing employees to get their work done quickly and productively, without procrastinating.

Practice The Swiss Cheese Technique

Just as a block of Swiss cheese is occupied with holes; you will view your task like a block of cheese that you strike holes into. Choose a 5-minute component of the job and focus on doing that only; not worrying about the entire job.

For instance, if you have been assigned to create a business plan, break down the task into smaller, manageable chucks that take a particular amount of time to complete. Focus on just one small piece at a time every time you get a chance. A time tracking service will be of great help to you in such a case.

Plan Breaks

When allotting time for each task, also assign time for breaks. A planned break is something that you will look forward to, and thus reducing your chances of getting sidetracked.

Moreover, breaks are a reward for the time spent working without disruptions; so it’s a well-deserved interval where you can relax. Think of something comforting or pleasurable for the scheduled break, regardless of how long the break is. Once the break is over, you will be motivated to return to work and not procrastinate until the next break arrives.

Are you in search of a time tracking service for your business? Chrometa is just what you need. It’s extremely easy and 100% accurate. Get a full demo of our software or contact our support staff for more information.

How To Convince Your Team To Track Their Time

Time tracking can be an exceptional managerial tool for people in leading positions, as well as employees.

However, there is a negative stigma associated with employee scrutiny that could cause some repercussions when you try to put it into operation.

If you are interested in using time tracking app, but are anxious that there might be a negative repercussions, consider these steps that can help your team understand the advantages of tracking time.

Step#1 – Propose the Change to the Management First

Whenever introducing something new in the company, it’s better to go slow and steady. Start off with the upper management and make them aware of the basic features of the software, so they comprehend how it works, and are aware of its long-term benefits.

Once they are comfortable with the idea, launch time tracking to the rest of the team members. There are quite a few reasons to do this:

  • You will require the support of your managers when bringing in time tracking software to all teams.
  • Managers should be fully aware of the software before employees get to know about it.

Step#2 – Present It as a Problem-Solver

When introducing the software to your team for the first time, explain how it is a solution to their problems. Enlighten them on how it will help them perform better and more proficiently. When they can see the payback, they’ll be more welcoming to the transformation.

For example, when they can track time to individual tasks and projects through automatic entries, team members wouldn’t have to send daily reports to their leaders anymore. As a leader, if you wanted to see what and how they have been working, you will simply scroll through the timesheet to get a clear picture of what they worked on, and for how long.

Step#3 – Show How It Supports The Company’s Shared Vision

The teams should be aware of and fully support the company vision. Show them how time tracking lines up with it. Here are several things you could make clear to hook up the company vision with time tracking for the team members:

  • If your company attempts to be well-organized– Time tracking can provide automatic time sheets, the capacity to start and end work effortlessly with a single click, and make invoicing simple through mechanical reports.
  • If your company attempts to befair – Time tracking will provide 100% accurate insight on how employees work, so that managers assess potential problems and weak areas.
  • If your company strives to be honest – Time tracking software makes everyone accountable for their activities. This is beneficial for team members who fail to get their fair share.

Step#4 – Simplify it

Once you narrow down on the best time tracking program, certainly create a flawless workflow with constructive software.

For instance, when you ask your team to begin tracking time, they have a task list ready, or have a way of adding tasks to the time tracker.

Here are some tips to make time tracking for employees as easy as possible:

  • Utilize a time tracker that works with numerous operating systems such as Mac, Windows etc.
  • The software shouldn’t consume a lot of memory space. It should be lightweight and run at the back.
  • The time tracker must integrate with whichever project management tool the employees are habitual of using.

Step#5 – Ask For Team Input

Provide the team with multiple time tracking options to select from so that you can account for the finest working arrangement. For instance, your developers may ask for a time tracking option that integrates with Clio time entry or QuickBooks.

Once you know what your team members expect and need out of the new software, you can play around with the options accordingly.

Chrometa’s time tracker software will enable you to capture how you spend every minute working, including reading and responding to emails, writing documents, researching on the web, and more. Download the free trial now or browse through our blog section for more information.

Five Changes You Should Make To Boost Employees’ Morale

The significance of employee morale is a subject of discussion that should be a main concern for all organizations. As workplaces go through vivid transformations, leaders must learn ways of managing employees differently. In order to raise morale, leadership must be flexible and pioneering.

As business owners and head of the management, you must consider this:

  • How much effort are you putting into gratifying employees that go beyond the call of duty for your business?
  • What benefits are you offering to motivate improved performances?

While you may be a business operating on a small scale which cannot afford extensive incentives for employees, there are quite a few inexpensive ways at your disposal to heighten employee morale and stimulate your staff to work harder towards your company’s growth.

To know about the 5 things you can do to boost employee morale, keep reading below:

1.    Show Appreciation

There are countless ways to illustrate employees your appreciation. When they perform well, they do wait for some sort of acknowledgment in return for the hard work.

If there is an employee or multiple employees outshining at their jobs, make certain that their performance is acknowledged. Some inexpensive ways you can show your appreciation includes:

  • Present them a gift card,
  • Offer small bonuses,
  • Grant them an extra paid day off,
  • Take them for lunch.

2.    Have an Open Door Policy

This is a great way to boost employee morale within your small business. Keenly communicate with your employees, alert them of modifications, and give them the chance to articulate themselves. When your employees feel gloomy and de-motivated, they may not feel that the company and/or their job are secure. As a result, they may not work as hard to help you improve your business. By providing them with an interactive working environment, you can keep them happy, contented and on their toes.

3.    Track Their Performance and Rewards

There are instances when employees get rewarded for their performance, but they aren’t sure of how well they have performed. As a result, they don’t consider rewards as meaningful as they should. Needless to mention, most employees like to be appreciated and rewarded purely based on merit.

Have software and tools to record their performances, which you can show them later to make them feel proud of themselves. For example, you can have a time tracking app in place which will record every minute of their effort that went into winning a client over email or a phone call. Rewarding employees based on this performance will definitely boost their morale and motivation to work even harder.

4.    Avoid Being Overcritical

Constructive criticism does a great deal for employees to make them grow and learn over time. However, criticizing them too much be taken in the wrong way.

While it is good to keep communication lines open, it’s rather best to not be overcritical. The top way to stab employee morale is to constantly focus on the negatives without even once recognizing the smaller achievements. Thus, provide constructive feedback, whenever feasible.

5.    Follow Through the Initiatives

Employees love being innovative and coming up with new ideas, but more prominently, employees need to be convinced that the organization is fully supportive of their thoughts and implementation of new ideas and strategies.

As a leader, don’t give your word until you plan on keeping it, as this sets an incongruous tone where employees can immediately lose trust in the vision of your organization.

Want to boost employee morale through an online time tracking software? Get Chrometa now! In addition to its unique features, Chrometa tracks the amount of time you spend on each e-mail, along with the e-mail address of whom you sent the e-mail to or who it was from. Learn about our pricing structure or read the reviews.

Build a High Performing Team with these Easy Steps

Leaders spend a considerable portion of their time focusing on ways to improve their teams and make them more productive.

They want their teams to execute better, innovate more, resolve disagreements, and autonomously solve any problem. It is absolutely normal for leaders to have high expectations from their teams – and as the basis of organizational life – they should.

However, teams that constantly don’t “gel in together” over a prolonged period of time can generate tough antagonism for leaders who want to keep moving ahead. In the most appropriate sense, such teams get “caught in the swamp.”

Here are some easy steps that will enable you to build a high performing team and pull the team members out of this proverbial swamp:

Setting the Direction

In order to set the right direction, it is important for the leader to know the crucial difference between a vision and a mission. Moreover, he/she must be able to understand practices for crafting them and sharing them with the team. Decode the vision and mission into a shared purpose for the team and evoke behaviors through that it.

Associate the vision and mission to precedents and translate them into projects/initiatives that need to be taken ahead. Make use of initiatives to undertake resource planning and maintain focus as it eventually leads to success.

Gathering and Deploying the Resources

Typically, there are 3 primary kinds of resources that converts a team into a high-performing team; the people, ‘hard’ resources, and time (or access to leadership). These 3 resources depend on one another and require balancing in order to be successful.
Leaders must keep on emphasizing the point that proposals, strategy, and vision/mission form a basis for resource planning and skill requirements.
Devise plans and proposals that clearly identify the resource needs and how those resources will result into corporate outcomes that concern stakeholders.
Lastly, teams cannot perform at their best unless they have full access to their leaders.

Moreover, they must be informed about the invaluable nature of time. So, set time limitations for fulfilling each task. Also provide them with the resources they need.

Assemble the Team

Once your team is fully aware of the mission and key initiatives, map out the skills and abilities that will be required to get the job done. Then assess if your team has or lacks those skills. Also, try to gain some insights about the team’s culture (which is obviously driven by vision and the overall corporate culture) and conclude whether the team members are “fit” for the team on cultural grounds or not.

Allocate and Prioritize Work

To keep up with the performance and perceptions of equality, it is important to distribute work among team members fairly. Make certain that the duties you assign are based on priority, skill set, availability, time, interest, and growth oppotrunity.
Make use of strategic filters to assist you in prioritizing your efforts in ways that drive impact and strategic alliance. It is also wise to assign a time limit for completing a certain task so that you are convinced that a job is not only getting completed within the prescribed time, but also in the most productive manner.

By utilizing time tracker software, you will know how the team members are spending each minute and whether they are performing to the best of their abilities or not.

Performance Assessment

Assess the team members based on the set benchmarks in terms of time, quality and other parameters. Give them feedback on their performances. Appreciate them for the good work and highlight their weaknesses to help them perform better in future. Give them trainings if they lack a certain skill and allow them to reach out to you whenever they want to, this will certainly keep them motivated and productive.

Looking for time keeping applications to make your teams more productive and performance-oriented? You have come to the right place. With Chrometa, you can automatically capture time for your team members as they work on their PC, Mac, iPhone, and Android, and even smart phones! Take a tour of our time tracking software or contact us for more information.

Five Benefits of Automating Timesheets

Inaccuracy, unreliability, high paper handling costs and duplicate data entry; these are only some of the problems associated with manual timesheets. It adds huge costs to your company and makes you invest in something that is not profitable. So, why not look for an alternative? That will not only save money, but time as well. Time tracking software is the best alternative as they create automated timesheets. Here’s how they can help:

Reliable and Accurate Information

With a time tracking program, you need not worry about inaccurate information in your timesheets. Automated timesheets record activities automatically when you’re working. The software runs in the background and tracks all activities that are being performed. This means that whatever information is being recorded is accurate and reliable. Unlike manual timesheets, you need not worry about remembering your activities to put them down in your timesheet. It’s all done for you through the software!

No Extra Costs

Automated timesheets saves you from incurring unnecessary extra costs and prevents you from adding financial burden to your business. When a time tracking program is implemented, timesheets are created automatically, thus your paper costs are reduced. Losing information also costs the company, and even this risk is eliminated with timesheets as they track and record all information even if you forget. Thus cost savings!

Easy Access

Time tracking programs can be installed on a computer and even a mobile phone. You can access your timesheets on the go. When your time tracking program is installed on your mobile phone, it’ll create timesheets even when you work through your smartphone. Easy, isn’t it?

Staff Empowerment

Automated timesheets give employees the power to see what is being recorded in their timesheet, and also make amendments to them, because at the end of the month, they’ll be paid according to their timesheet. It also increases their morale as they are encouraged and appreciated based on their performance tracked through a time tracking program. They are aware, that with this program, their hard work will be appreciated.

Return on Investment

Obviously, implementing a time tracking program has some associated costs. You’ll have to make an investment in order to get an efficient time tracking program that’ll benefit your company. However, if utilized and implemented in the right manner, this investment has huge returns. With automated timesheets, you’ll reduce payroll errors and with accurate reliable information you’ll be sure that you’re only paying for productive hours.

If you’re looking to switch from manual to automated timesheets, get Chrometa now! Our incredible software prepares accurate timesheets for you without any hassle. Also with our android and iPhone time tracking app, you can create and access timesheets even when on the go!

Tracking Time: What’s the Best Way to Do it?

Tracking time not only helps employees, but employers as well. Companies can keep a track of hours that were spent working and keep a check on its employees. When employees track their time, they get a better idea of what activities had been taking up much of their time.

However, this is easier said than done. You might face a few challenges when implementing time tracking. Here are some ways you can do it the right way:

Install Time Tracking Software

A time tracking program is accurate and easy to use. Companies can use them to streamline payroll procedures, monitor their employees’ activities and enhance productivity. Employees can also benefit from this software as they’ll be aware of all their activities that have been taking up much time. In addition to this, time tracking software also helps companies identify projects that yield the most profits. Thus, they can invest their resources in the same project to enhance their bottom line performance.

Create Categories

Category creation in a timekeeping program is beneficial when multiple users are using the software. This is where team time tracking comes in. With team time tracking, team targets are achieved and all members work in synchronization. With its information sharing feature, better coordination is achieved and all members are well informed of the project’s progress.

Track Time in Real-Time

Human memory fails sometimes and cannot retain everything that happened throughout the day. During tough and busy days, not everyone can remember what activities they performed during the day. Thus, a time recording software helps in recording all activities and work that was completed. Additionally, some time tracking programs offer a time tracking app as well. These can be installed on smartphones and all work activities can be recorded without any hassle. Auto timesheets are created for the ease and convenience of users.

Be Flexible

Companies need to be flexible while tracking time. Keeping a track on employee’s time does not mean that they should be monitored 24/7. While they are being monitored, their privacy should also be respected. For generating results in the company’s favor, companies should let employees work according to their style without dictating them.

Chrometa is time tracking software that not only tracks time, but creates accurate timesheets as well. The program also converts these timesheets to billable entries only with a click! Also, get Chrometa’s app and record all your work activities that you do on your smartphone.

Top Reasons why Companies Fail

Even well established companies face problems. But it’s the handling of those situations that distinguishes a successful company from an unsuccessful one. Simple issues, if not handled well, can lead to serious troubles for your company.

Here are some practices that lead companies to a failure:

Failing to Retain Top Employees

This is one of the most common reasons why companies fail. Employees are your most valuable resource and you should treat them well. Not retaining them will certainly cost your business. Employees who have been performing well and have taken the business to new levels should always be retained. They have the potential to help lead the change for your business.

Missing the Company Vision

It’s not as straightforward as it sounds. Most companies do not have a vision. They do not know why they’re working and where do they want their business to be few years down the road. This means that the employees are uncertain about the future of the company – about their own future there. Some valuable individuals might even quit their job due to lack of direction. This could be a huge setback for your company. Thus, make sure that your company has a vision, and most importantly, ensure that all your decisions reflect your vision.

Lack of Open-Mindedness

Not being open to new ideas and creativity is a no-no in today’s business world. Why do you think Apple and Google are so successful? Their employees are allowed to bring in creativity and innovation in their work. Companies that are creative and innovative are the ones that have been making their mark in the industry.

Not Valuing Time

Are you making this huge mistake of not valuing your most important asset – time? If you are, then this is one thing you need to change NOW! Every second is valuable for business. Make sure that all your projects are completed on time and keep a track on where your employees’ are spending their time. The best way for doing so is by implementing a time tracking program. Install time tracking software in your business and see how your company flourishes!

Get the best timekeeping software from us and make your company stand out from the rest! Chrometa is a passive timekeeper that works on a desktop as well as on your smartphone.

Team Time Tracking: Why Should You Do It?

Why should I track my team’s time? How will it help? How should I convince my team members to track time?

These are common questions employers are often faced with. Just like team management, team time tracking is essential too.

It highlights factors that lead to procrastination, reduces inefficiencies, and promotes productivity. Need more reason? Here are a few more that’ll convince you to track your team’s time:

Financial Benefits

Wondering how tracking your team’s time can be financially beneficial? It helps in streamlining payroll procedures and preparing accurate timesheets. Team members benefit from time tracking as their timesheets are prepared automatically. They do not have to worry about recording their work information. This helps in making sure that all energy is focused on completing official tasks rather than worrying about preparing timesheets.

Easy Information Sharing

With a team time tracking software, members can share information easily. This will help in smooth task accomplishment without any confusion. Information sharing also avoids information overload which helps employees in carrying out their tasks in an efficient manner. In addition to this, it increases coordination and all work is carried out seamlessly.

Increase in Team Morale

Who doesn’t like being appreciated? But when working in a team, members have to make sure that their tasks as a team are accomplished in order to be appreciated and encouraged. This means that a common goal and target needs to be set so that all members work according to it.

With a time tracking program, members will be able to focus on their tasks and will be aware of the activities that are taking up much of their time. This will help them in focusing their energy to productive activities. In addition to keeping a track on time, a time tracking program will also help in keeping a check on attendance.

Saves Time

Keeping track of activities at work ensures that all members focus on their work, instead of wasting time in other unproductive activities. The members are themselves aware of the activities that they need to focus on; thus they spend more time in productive activities.

If you are in need of efficient team time tracking software that’ll help you in managing your team in a much better manner, download our software, Chrometa. It not only helps in saving time, but also ensures enhanced productivity.

Six Time Management Strategies you Need to Learn Now

Take out some time and review your daily activities. Now ask yourself, have you managed time well? Or you were efficient in wasting it? If it’s the latter, you need to learn time management. Not only does it assist in completing activities on time, but also helps in managing the whole day effectively and enhancing productivity. Here are six ways you can improve your time management for better results:

Organize Yourself

This is one of the most efficient ways of managing time. Organizing yourself and the tasks that you have to complete will help you in managing time in a much better manner. Focusing on your current task and not wasting time will help you in completing the task in the allotted time.

Create a To-do List

These lists are helpful for managing time. Writing down what you need to do will help in identifying which tasks are important and need to be completed right away. When you’ve completed a task, remove it from the to-do list and experience the feeling of accomplishment!

Set Priorities

This is one of the most significant and stressed factors for time management. Prioritizing is essential as it helps in understanding which tasks are important and need to be completed first. Doing so will give you the margin to complete low priority tasks the following day, in case you are unable to complete it.

Get Help from Others

Don’t be rigid. Ask for help when you need it. There will be times when you won’t be able to complete tasks yourself, will need a second opinion or assistance from your coworker. Seek help instead of wasting time in doing something you can’t handle alone.

Focus on Quality

Wondering how is time management related to quality? When looking to manage time, we usually do not give much attention to the quality of our work. Focusing on quality will help you in completing tasks with accuracy and save you time that you would’ve spent reworking due to low quality.

Time Tracking Software

With too many tasks to handle and a lot of projects to complete, you might get panicked. With the help of a time tracking software, you will get a better idea of where you should invest most of your time and how you can benefit from it.

Manage your time without any hassle with Chrometa! Our software can be installed on a desktop or on your smartphone for tracking time.

Boost your Productivity with these Time Management Skills

Have you ever thought that your coworkers are doing more work? Do you feel you are unproductive? Don’t be embarrassed if the answer to these questions is Yes. There are many people who feel the same way as you do. You need to realize that your coworkers are not programmed to work the way they do. They are better time managers and work smartly, which is why they are better than you. If you want to turn things around for yourself, make these effective tips a part of your routine:

Find out about Yourself

Every person has something unique. Figure out that your strengths are and what working style suits you best. Productivity does not have any set standards because each person has a different personality. One person might be able to work for hours without taking a break, whereas another person will require a fifteen minute break every two hours.

Keep a Check on Time

Most of us plan our work and tasks, but do not keep a track of time. Time tracking is essential to understand where we are lacking and which areas we need to improve on. One effective and stress free way of tracking time is installing a time tracking program. This will help in managing time and improving productivity.

Work on your Routine

Take a look at your daily routine. Are you putting in enough efforts to become a productive employee? If not, you need to change your routine. Reflect and learn what activities are taking up most of your time during the day (time tracking can help here). Once you identify these activities, work towards improving your work habit and focus only on the task in hand.

Never Multitask

Got too many tasks to complete? No, don’t even think about multitasking! You can improve your productivity in a much effective manner by focusing on one task at a time. Multitasking causes you to lose your focus and even though you work whole day, you won’t be able to complete your work on time.

Stay away from Procrastination

Are you putting off work? Find out the actual reason why you’ve been delaying work. Do you have too many tasks in hand? Or are you afraid of failure? Whatever it is, find out and work positively towards resolving the issue and experience a boost in your productivity.

 

The easiest way to boost your productivity is to track time through Chrometa! Our time tracking software will help you to learn where you have been investing your time throughout the day and facilitate to eliminate unproductive activities from your routine.