Call Time Tracking iPhone FAQs

Of course I forgot to include the actual link to our new and improved Chrometa (call time tracking iPhone app) yesterday. So here it is – and while we’re chatting, let me address your FAQs on the app as well (thanks to everyone who wrote in).

New Chrometa for iPhone (VoIP Edition)

call time tracking iphone

Is This Different From Previous Chrometa iPhone Apps?

Yes! This is a VoIP app that lets us capture and sync the phone calls you make, and text messages you send, into your main Chrometa account.

So, it Works Like the Android App?

You bet. Android users, if you need our Android app, you can get it from the Google Play store here.

Will This Sync with Chrometa Automatically?

Yes. Any correspondences you make using our new VoIP iPhone app will sync up with your main Chrometa account.

Can I Share Feedback on the App with You?

Please do. Your feedback helps us prioritize and schedule our development efforts in the months ahead.

If you have a mobile timekeeping wish, we want to hear it. (Same goes for other feature requests, too. You can respond directly to this email, and/or share thoughts in our feature request forum here).

I’d Like to Revisit Chrometa. Can I Get a Fresh 30-Day Free Trial?

Of course. You can click here to start your free trial, and implement 100% “passive” timekeeping today.

Time Tracking – The Benefits for Ad Agencies

Time is money, especially if you’re in the advertising business.

With more companies presenting bigger, newer ideas to clients in numerous industries, competitive ad agencies need to manage their time in a way that allows them to benefit from improved employee performance and increased profitability. [Read more…]

How a Time Keeping App Can Revolutionize Your Productivity

If you’re a freelancer that works per project or a professional that doesn’t punch a time clock but still needs to record billable hours, you know first hand how time-consuming it can be to record how long you work on any particular project. It gets even more complex and tedious when you’re dealing with multiple clients across the span of a single work day, fielding telephone calls, writing emails, and attending meetings. You need a time keeping app.

For all too many of us, recording hours worked for multiple clients involves manual timekeeping. Keeping a running tally of time devoted to this phone call and time spent drafting that email reply is certainly time-consuming – especially if you’re relying on an elaborate Excel spreadsheet or even a collection of notepad scraps. Even worse, this usually involves keeping a close eye on the clock or the use of a manual stopwatch, truly a miserable experience – and one that’s all too prone to incorrect and inaccurate time keeping.

So what’s a harried professional to do? Well, instead of spending more time managing your billable hours than actually working on projects for clients, you can make use of a time keeping app like Chrometa.

Manual Versus Automatic Time Keeping Apps

Manual timekeeping is nothing but a chore, requiring a level of diligence that just isn’t humanly possible in order to record billable hours reliably. Moreover, recording time worked manually costs companies money – fiddling with spreadsheets and stopwatches can result in losing track of as much as 33% of your billable time. In other words, you’re losing one hour’s worth of pay for every three hours you work. That’s simply unacceptable.

So how does Chrometa and other time keeping apps improve the process of recording billable hours? The secret is in automation. Time recording apps that feature automated timekeeping functions can keep track of how long you work on a project, such as drafting an email or business document, in order to keep an exact record of how many minutes you put in on each project.

Originally, most time keeping applications required the click of a mouse button to start and stop tracking time – primitive but still head-and-shoulders above manually recording start and stop times. Additionally, most of these software programs were relegated to the realm of desktops or laptops, minimizing their efficacy when it comes to the kind of mobile working that modern professionals engage in on their phones and tablets. However, the dark ages of time keeping apps has come to an ignominious end.

Keep Track Wherever, Whenever, and Without Fail

Anybody can design a Windows or Apple program that lets you click a digital clock face to record how much time you’ve spent working on a specific project. Fewer allow you to categorize certain tasks with client-linked keywords to organize the time you spend on projects into client-specific timesheets. Fewer still have full-figured, robust mobile apps on both iOS and Android that backup and sync seamlessly with your desktop app. Guess which company provides all three?

If you guessed Chrometa, congratulations – you’ve been paying attention. As far as time recording functionality goes, Chrometa breaks the mold by being as passive as possible – once you set up its keyword-based approach to organizing and cataloging time spent working on projects, the app goes to work behind the scenes, tallying up the minutes spent on each project and assigning them to the correct client in its database.

The inclusion of a mobile app in Chrometa’s arsenal means that you can record time spent on more than just drafting documents. With Chrometa’s ability to record and categorize time spent on client calls or time spent away from your desk in meetings, there’s virtually no instance in which this time recording software won’t provide data for billing hours accurately to your clients.

Providing You with Flexibility and Security

There’s even more to Chrometa, though. While its core functionality is remarkably innovative on its own, the app provides high levels of safety and security to its users as well. The Chrometa service lives in the cloud, which means that it offers the flexibility to be implemented across as many different devices as needed. Changing desktop workstations or replacing a mobile phone? Simply log in to Chrometa and you’ll still have access to all your data and settings.

This high level of accessibility does, of course, come with its own dangers, but a cloud-based time keeping app that isn’t secure isn’t going to be very successful. Chrometa addresses availability and security issues by using 128-bit encryption and maintaining synced backup data on all your devices. With an uptime of 99.9% and dedicated 24/7 support, Chrometa is the time recording app that’s perfect for anyone who’s grown tired of the grind of billing your own hours without having to worry about whether their time keeping solution is safe and secure.

Time Recording Apps Allow You to Provide Better Service

You would think that all this functionality would be prohibitively expensive, but that couldn’t be farther than the truth. Basic Chrometa packages start at less than $20 a month and include access to the app on both a desktop and a mobile device. The company even offers a free 30-day trial.

Taking the drudgery out of recording your billable hours as accurately as possible is nothing short of liberating. Knowing that you have a passive time keeping system working behind the scenes, recording your time data and categorizing it for you with hardly any input needed, provides you the space to breathe – and to provide better service to your clients.

Taking the guesswork out of time keeping, all thanks to a straightforward, automated time recording app, leads to a myriad of benefits. Professionals that work in a low-stress environment – or at least in one where steps have been taken to minimize stresses like being responsible for time keeping – are going to be naturally more productive both in quantity and quality of work. They’re also happier and feel more fulfilled, especially knowing that an hour worked is an hour paid.

Click here to get started with Chrometa today.

time keeping app

time keeping app

Chrometa: the Time Recording App to Rule Them All

Billable hours – that little phrase is music to the ears of many an individual. For quite a few of us, an hour worked is an hour paid; from office workers to high-powered professionals, keeping track of how long you’ve been on the job (via a time recording app) directly impacts how much you earn.

In many cases, timekeeping is handled in a centralized manner. The generations-old practice of factory workers – or more accurately, in our day and age, retail employees – punching a time clock to keep a record is still used today, but it’s not appropriate for all settings. Freelancers who bill their clients by the hour, for example, are required to keep careful records themselves. Likewise, legal professionals like attorneys need to keep track of how many billable hours they spend on each of their client’s cases.

So if you’re not punching a clock to keep track of your billable hours, what’s the best solution? Some people keep written records of the time spent on scraps of paper across their desks, while others enter time spent into Excel spreadsheets. Others use time-keeping software on their computers, or simply the stopwatch function on their mobile phones. While many of these solutions may work, there are better ways to record time for billing purposes – and the best way is Chrometa.

An Innovative Time Recording App

Beginning its life as a service that tracked your time while working on your PC, Chrometa was already distinguishable from other time keeping software programs because it was incredibly advanced. Instead of requiring manual timer starting and stopping, Chrometa’s desktop time recording app provides seamless, passive time keeping, using keyword-based rules to automatically sort, categorize, and record time spent writing emails, answering phone calls, attending meetings, or doing any work for any client.

But not all professionals spend time chained to their desks. In fact, thanks to mobile working and connectivity, many work outside of an office environment, making it impractical to use a PC-based time keeping app. That’s why Chrometa designed an innovative mobile app to record billable activities anywhere and everywhere. The mobile app then automatically syncs with the user’s Chrometa account, ensuring that billable hours remain as accurate as possible.

Reporting and Integrations

Whether you’re using the desktop app or the mobile version, Chrometa offers the ability to export your time records in a number of different formats. The app is fully integrated with Xero, Sage Timeslips, QuickBooks, FreshBooks, and Basecamp. Chrometa can also export to CSV or Excel spreadsheet, perfect for use in corporate billing programs – and if your firm or company uses a homegrown system or other third-party application, Chrometa’s open API makes manual integration easy.

Safe, Secure, and Affordable Time Keeping

Chrometa provides an invaluable service, but a time recording app that’s priced out of your budget is no help to anyone. That’s why full access to Chrometa – including access to the service on one computer and one mobile device – starts as low as $19.99 a month for an individual. Team rates are identical – $19.99 per member – and services include email and phone support, live chat support at least six days a week, and a free 30-day trial.

On top of Chrometa’s affordable pricing model, the service offers high levels of safety and security. Chrometa maintains cloud-based records on servers with 99.9% uptime, 24/7 monitoring, and daily backups, and security features include 128-bit encryption. Additionally, Chrometa maintains a copy of your time recording data locally on your PC or mobile device to ensure unerringly accurate time entries every time and all the time.

Thanks to this time recording app’s flexibility, functionality, and affordability, Chrometa makes an excellent choice for not just freelancers but entire firms and companies that need to manage billable hours across a wide variety of clients. The added safety and security features are more than just icing on the cake – it’s more of what sets Chrometa apart from typical time keeping methods or even rival software programs.

Good for the Goose, Good for the Gander

No one wants to sell themselves short when it comes to billable hours. At the same time, the importance of charging clients and customers accurately for time spent working on projects cannot be overstated. Yet using a traditional time tracking solution creates stress in a freelancer or an associate by adding yet one more task to an already high workload.

Whether it’s recording work time manually with a pad and paper or a stopwatch and a spreadsheet, the pressures created to ensure billing accuracy can often eclipse the substantive work being done. Having to record time throughout the day by hand is more than a mere annoyance, especially while trying to support clients and customers in a fast-paced working environment prone to regular interruption; it soon becomes an Atlas-like burden.

The result of inaccurate time keeping amidst the unavoidable chaos takes an unmistakable toll. Research has shown that many professionals only bill around 67% of the hours they work. This means that you’re only billing two hours for every three worked. This has a monetary cost for not just yourself but for the company or firm for which you work. Meanwhile, Chrometa is so accurate – and so seamless – that using it can increase your billable time by 20% or more while actually working fewer hours. This provides benefits to everyone – better service to your clients and more accurate billed hours for yourself.

The Future of Time Recording Apps

The transformative power of Chrometa can completely redesign your freelance business or professional practice practically overnight. Thanks to its ability to work across both mobile and desktop platforms seamlessly, simplify and automate time entries, and export time data in formats that can then be used to generate professional invoices or accurate time sheets, Chrometa is hands-down the among the best time tracking tool available today. Combined with its highly affordable pricing structure – and the fact that you can access a 30-day free trial – Chrometa is easily the preferred solution for anyone who values accurate time keeping in a professional environment.

Click here to start a 30-day free trial of Chrometa now.

time recording app

Guide to Implementing A Time Tracking System in Your Business

Time tracking software can benefit all types of businesses regardless of their size.

Since time management plays an important role in the success of any business, such software helps them manage time in the most efficient way. They identify which activities are important for the business and which are not. So businesses can allocate time to each activity accordingly, thus, increasing their productivity.

If you want to make your business more productive, here is a guide to implementing a time tracking system in your business.

Time Tracking For A Meeting

According to a survey, 24% of employers reported meetings as one of the worst workplace productivity killer.

Using an employee time tracking software employers can find out for how long their employees were away for a meeting. The “away time” timer will start as soon as the mouse and the keyboard go idle note down the time duration for which it stayed idle. Then, at the end of the day the employer can have a look at the away time entries and see how much time was wasted.

This way if the employees have two half hour meetings each week, it means each employee is wasting one hour for meetings. Added to this is time required to go and settle down in the meeting room. Since the employer will know how much time is being wasted in this process, they can cut down the time for the meetings to increase the productivity of the employees. The best thing about this software is that there cannot be any discrepancies in time reporting. The timings will be automatically recorded.

Time Tracking For Projects And Evaluation

Having employee time management software can help employers evaluate the performance of their employees. Such software is able to capture their time on the computer passively as they work over different projects. They capture the URLs and websites accessed by employees and for how long they were on those pages.

According to another survey, more than 20% of employers are reported to have complained of their employees wasting time at work surfing the web or shopping online.

So, if your employees are not meeting project deadlines, using this software you can figure out how they are wasting time, or if they actually require training for time management.

A time tracking system for your business can provide you with data that can help you in decision making and analyzing the productivity of your workforce. At Chrometa, you will get the most efficient time tracking software for your business. Sign up now for a free 30-Day trail.

How Can Time Tracking Software Give You Peace Of Mind?

The world we live in today is advancing constantly, and people do not seem to be getting enough time to live and enjoy life as they adapt to changes.

In the midst of fulfilling all their responsibilities toward their family and achieving their personal goals, people have been consumed by the demands of modern life. They are always searching for ways to make the most of their time. Indeed, time has become precious for everyone.

Using time tracking software is one way you can make the most of your time. It allows you to record the time you spend on different tasks daily, eventually, helping you identify which of these consume more of your time and effort; or which ones are essential and bring in most gains.

This way, you are able to find out if you’ve actually spent time well. Here is how it can help you simplify life.

1. Differentiates Between Essential And Non-Essential Activities

Time is a limited resource; keeping track of it is important. On average, an individual in the United States today spends 129 minutes each day watching television. Life today offers a number of distractions so you will not want to be wasting a lot of time on non-essential activities. So, before involving in any activity you must ask yourself that whether taking part in a sport or watching videos over the internet is going to be a waste of time only, or will it add something of value to your life.

2. Helps Ensure You Are On The Right Track

Having goals makes life more challenging. You always want to be ahead of time as you work towards achieving them. Suppose you have your wedding in a month and you want to reduce weight. These time keeping applications will continuously remind you when it is time for exercise and when it is time for your meal. So, you will always be on the right track and not miss out anything.

3.  Helps You Plan Better

Knowing where you stand at the moment, and how much more time you have to accomplish a task such as studying for your exam, helps you plan for it better. Knowing that you have got 7 days to study for your exam and there 7 chapters in your syllabus, planning to learn 1 chapter each day will help you get done with syllabus before the exam.

4. Improves Your Daily Routine

If you have a habit of wasting a lot time, a time tracking app for android can help you create the perfect daily routine. For example, if you know that spending more than 30 minutes swimming will impact the rest of the tasks scheduled for the day eventually leaving you with incomplete work at the end, you are surely not going to be punctual.

5. It Is Easy

No wonder a time tracking software provides for an easy way to keep track of your time. It is simple to operate. No matter if you are at home or outdoors for any work, you just need to start the app when you begin the task and stop it when you end. This way you are able to record the time you spent on that activity. So you know that you need to prepare yourself more next time to be able to complete this task earlier.

Are you done with running after time? Do you want the peace of mind and more control over your life? Chrometa has the perfect time tracking software for you. Click here for a free online demo now!

Easy Ways to Improve Your Time Management Skills

Good time management skills are essential for maintaining a healthy work-life balance and keeping your stress level in check.

Improving your time management skills can help you raise your productivity, save time, and meet important deadlines without overburdening yourself.

Improving your time management skills

Here are a few valuable tips for enhancing your time management skills and managing your affairs more efficiently:

  • Make a priority list for all your projects

Prioritizing your task list will help you cover all your important work first and give you enough time to deal with personal issues. Minor tasks can often waste a significant amount of your precious time. Tackle the low priority tasks when the important ones are out of the way.

  • Maintain a proper schedule

The ideal way to organize your life is by creating a well-thought out schedule and sticking to it at all costs. Scheduling your tasks will help you streamline your efforts and avoid wasting time engaging in fruitless activities.

  • Take a proactive approach

Procrastination will only make your work pile up and decrease your productivity. Always take a proactive approach toward solving problems. This will enable you to cover more work in a shorter period and allow you to pursue other interests.

  • Stay away from multitasking

It is a common misconception that multitasking can speed up your work. On the contrary, it slows you down because your concentration is divided amongst the various activities you are undertaking. The end result of this is that you are not able to get anything done properly and your productivity suffers instead of improving.

  • Avoid panicking or stressing out

Panicking in difficult situations will only make matters worse. Avoid panicking when confronted with tight deadlines and approach your work with a clear and level head. This will enable you to deal with work related problems in an effective way and avoid making unnecessary errors.

  • Don’t be afraid to delegate tasks

Never try to bite off more than you can chew. Always take on a workload that you can easily manage without stressing yourself out.

Delegating tasks can help you free up valuable time that could be spent on recreational activities to help you relax. Be sure to delegate minor and unimportant tasks to your subordinates. This will enable you to concentrate on more pressing matters and execute your duties more efficiently. However, you have to be careful while delegating tasks and ensure that each employee is given a task that they can handle.

  • Respect deadlines

Accept challenging deadlines with a positive frame of mind. Attempting to push deadlines further down will only add to your headaches and require you to work overtime in future. Try to complete your projects on time to ensure that your work schedule is not affected.

  • Don’t be distracted

Unnecessary distractions can waste your precious time and throw your work schedule into disarray.

Block out all distractions and only focus on the task at hand. Social media networks, calls from friends and relatives, and instant messaging are some of the major sources of distractions at work. Avoiding these distractions can help you to manage your time better.

One of the most effective ways to improve the time management plan for your employees is by making use of employee time management software.

Chrometa is a user friendly mobile time tracking app that can greatly increase the productivity of your workforce. To learn more about Chrometa, call us at +1 888 340 6425 ext 3, or send us an email at sales@chrometa.com.

Simple Tips for Managing Your Work in A Better Way

There is no doubt that every entrepreneur has to work hard—very hard—to achieve success. They need to learn new tasks, be able to respond to changes continuously, plan for the future, and manage all the employees.

But with so much to do at one time, how are they able to work efficiently? How are they able to manage all the workload?

So, if you are wondering the same, here are a few ways how successful entrepreneurs manage their workload.

1. Believe in the 80/20 rule

They always concentrate on the most important 20 percent of their workload, because they know that this 20 percent will contribute to more than 80% of its value.

2. Structure your workload

They know the importance of dealing with one job at a time. Therefore, they make sure that when they pick one task, they do not leave it midway and start with another. Once they finish it, they prepare for the next one.

3. Keep a to-do list

They may be preparing a to-do list on a simple notepad, or using a time tracking software on their iPhone to organize their affairs.

The important thing is that this way they have a reminder set for their everyday activities. They know which ones are urgent and important, and which ones can be left to do later. So, it gets easier for them to focus on a single activity at a time.

4. Set realistic deadlines

Looking at their to-do list, they set a realistic deadline for each task. They are well aware of their capabilities and know how long it will take them to complete each task. This is why they set achievable targets that keep them motivated. For example, if they get a client who asks for an early delivery, and they know that they are not going to be able to serve them on time, they do not accept the order. They know that overpromising will only ruin their image, which is bad for business.

5. Keep a log of their workload

They always keep a log of their workload through time keeping applications. These applications help them know how many times they got interrupted and their focus shifted while performing a task. This helps them prepare better for other similar tasks in the future.

So, if you want to organize your affairs and boost your productivity, Chrometa has the most effective time tracking solution for you. For details, email us at sales@chrometa.com or call +1 888 340 6425 ext. 3.

Tips For Teaching Your Kids Time Management Skills

It is important to teach children from a young age that time management can help them be successful in life. Schools rarely equip children with the necessary time management skills to cope with their various day-to-day activities.

According to a news report, about 27% of the teens in the United States say that are completely stressed out during the school year. This can easily be avoided by teaching them the time management skills they require to deal their workload. Helping your kids develop good time management skills will also help them deal with more complex work-related issues when they grow up.

What to remember when teaching time management to your kids

Time management isn’t as easy to implement as one might think. Teaching your kids proper time management skills will require patience and perseverance.

Here are a few valuable tips for helping you teach your kids to properly manage their time.

  1. Make it fun to learn

The best way to teach kids appropriate time management skills is to make the learning process fun. Colorful crayons, pastels, stickers, and other interesting accessories can be used to make a simple, but appealing, task schedule for your kids.

Wholeheartedly engage in the activity and impress upon your kids the fact that what they are doing is something very important.

As for the implementation of the schedule, make it seem like an adventure. Completing simple personal tasks like hand washing or teeth brushing can be presented as a game to your kids to help them gradually understand the importance of managing their schedule.

  1. Teach them at an early age

Start teaching them about the importance of time as early as possible. Young kids have highly receptive mind. The thoughts you feed into them will play an important part in how they think later on in their lives.

If you explain the important of time management to them early on, it will help them manage time more effectively when they grow older.

  1. Don’t overburden  them

Putting too much pressure on your children can hamper their learning efforts. Patience is the key!

Start off by teaching them how to manage simple chores and then gradually work toward more complex work schedules. At any stage, if your children find it hard to manage the task schedule you come up with, don’t pressurized them. Be understanding and let them take their time to adjust to the schedule.

Using an online time tracking app can do wonders for how you manage time. Chrometa is an effective time tracking solution that can help you organize your affairs and boost your productivity.

To know more about Chrometa, call +1 888 340 6425 ext. 3, or email us at sales@chrometa.com.

Proper Time Management – What Not To Do…

Not everyone is naturally blessed with outstanding time management skills. Employees and business managers are often overwhelmed by the crippling burden of unfinished projects. Working late to meet deadlines is not the solution. It decreases your productivity by stressing you out.

To be more efficient at work, business owners and employees have to come up with effective time management plans.  Unfortunately, we often end up making simple mistakes that reduces the potency of our time management plans.

What are common time management mistakes?

  1. Not creating a task list

It is impossible to create a good time management plan if you are not even aware of all the tasks you are responsible for. Your to-do list must list all your tasks in order of their priority. Needless to say, focus on the high-priority tasks first and then work your way down the list to the low-priority ones.

  1. Not setting clear goals

Proper time management plans require clearly defined goals. They give you something to work toward and help you assess your progress. Clear goal setting also enables you to know what resources you’ll require for your work and how much time you’ll need for completing it.

  1. Getting distracted

Inability to handle distractions can cause huge time wastages. Distractions at work can be due to various causes: emails, phone calls form friends, etc. Managing distractions effectively can help you save valuable time which can be utilized properly by engaging in productive activities.

  1. Overburdening yourself

Taking on too many projects can often cause your productivity to drop. Be realistic while creating your time management plans. Being overambitious and adding too many activities to your to-do list will backfire and drag down your efficiency. Delegate wherever possible and avoid micromanaging!

  1. Multitasking

Contrary to popular belief, multitasking reduces your efficiency. Focus on a single task rather than distracting yourself by taking on several tasks simultaneously. Lack of concentration is one of the biggest enemies of effective time management.

  1. Being unnecessarily busy

Keeping yourself occupied with unnecessary tasks will not help you achieve much at work. Be sure to always focus on what matters the most. Most employees make the mistake of being sidetracked by low-priority tasks that take up most of their time and prevents them from devoting more of efforts on important tasks.

Proper time management can easily be achieved by using the latest time tracking appsChrometa is one of the finest time management software in the market. It enables business owners and employees to make the best possible use of their time by properly scheduling their activities.

To learn how Chrometa can improve your productivity, call us at +1 888 340 6425 ext. 3, or send us an email us at sales@chrometa.com.