Here’s a rundown of the seven new features we want to make sure you’re aware of. Please Reply, Call, or hop on Live Chat (now available via www.Chrometa.com and within the app itself) if we can be of assistance.

Get Paid to Send E-Mails…

Our new time capture plug-ins for Microsoft Outlook, Gmail, and Mac Mail createtime entries for you automatically. They show you the amount of time you spent on each e-mail, along with the e-mail address of whom you sent the e-mail to or who it was from.

Result: you capture billable time spend on e-mail correspondence. No need to hit a timer — all this is done automatically for you.

Please download your complimentary email plugin here:

• Microsoft Outlook (Windows only)
• Gmail
• Mac Mail – already bundled into our new Mac download

Microsoft Outlook Time Entry

Android, iPhone, and BlackBerry Call Capture…

According to our research, it’s likely that you lose track of a significant portion of billable time that you spend on your smartphone. In a billable hour world, every lost second hurts you financially.

Chrometa’s new smartphone time capture solves this problem by turning your phone calls into billable time entries automatically. You can then send these entries to a timesheet, invoice, or billing system with one click of the mouse.

Please watch our smartphone demo videos and tutorials for:

• Chrometa for Android App
• iPhone (& BlackBerry, Windows Mobile) Call Tracking

Android Time Tracking App

The Fastest Way to Send Professional-Looking Invoices…

You probably wouldn’t mind getting paid by your clients faster after invoicing them for all your hard work. We designed our new Invoicing Tool to bypass the usual payment collection hassle.

After capturing all of your billable time automatically, Chrometa can create your entire month’s worth of invoices with the click of a mouse. Each invoice looks professional — with your firm’s logo if you choose. And best of all, it’s a snap for your clients to pay you directly online.

Please watch a short demo of our new Invoicing Tool now.

Simplified Time Entries…

Previous versions of Chrometa recorded time in increments of one second. In Version 4.0, we’ve changed Chrometa to record time in increments of one minute. This way, we can reduce your time entries to a manageable number, avoiding confusion and complexity.

If you are still seeing time entries in seconds, simply Reply to this email, and we’ll make sure we get you upgraded to take advantage of this new feature.

Improved Tracking Accuracy…

We have continued to put a lot of work into our Mac and Windows time collectors.

If you had experienced any previous issues with regards to tracking accuracy, we encourage you to upgrade to the latest versions of Mac and/or Windows, just uninstall your current version, and grab the latest here:

• Chrometa for Windows
• Chrometa for Mac

Team Time Tracking…

With Chrometa for Teams, you can share common Clients, Projects, and Rules with your entire workgroup. You can also create Team Timesheets and Team Invoices.

For more details on setting up Chrometa for Teams, click here:
http://www.chrometa.com/teams.html

Project Time By Team Member

Start Using Chrometa 4.0 Today

Chrometa 4.0 can help you save time, increase the accuracy of your time tracking, and help you get paid for every billable minute you work.

Current Chrometa subscribers can log into Chrometa at https://app.chrometa.com/login to begin taking advantage of these new features immediately.

New users can use Chrometa free for 14-days by visiting www.Chrometa.com and clicking the Download link. If you need a hand, and/or a reset of your free trial period, please drop us a line.

Click here to register:
https://attendee.gotowebinar.com/register/7208283130676900864

The problem, as you are probably aware, with traditional time management techniques is that they don’t account for the fact you are busy supporting multiple clients amidst a non-stop barrage of interruptions. In this webinar you’ll learn practical tips and techniques for managing information overload – while still being responsive to your clients.

Specifically we’ll discuss:

• Ways to automate your marketing and business development (based on techniques and tools we use at Chrometa)
• 5 strategies for getting email under control
• How to accurately capture and bill for the interruptions you do deal with

https://attendee.gotowebinar.com/register/7208283130676900864

Chrometa 4.0 – and New Invoicing – Are LIVE

Just in case you didn’t see the big recent announcements…

Chrometa 4.0 is officially LIVE! Featuring email and mobile phone time capture:
http://www.chrometa.com/blog/chrometa-4-0-now-available-featuring-email-and-mobile-time-capture/

And we have a shiny new invoicing feature that allows you to create slick looking invoices and get paid electronically:
http://www.chrometa.com/blog/legal-invoicing-billingsoftware-get-paid-faster-with-chrometa/

Since we’ve been going through the exercise of setting up an affiliate program, I thought I’d share our lessons learned with those interested in possibly setting up a similar program for their own businesses.

Here’s the 5-step “how to” guide on how to setup an affiliate marketing program for your own business.  Enjoy!

You probably wouldn’t mind getting paid by your clients faster after invoicing them for all your hard work. We designed our new Invoicing Tool to bypass the usual payment collection hassle.

After capturing all of your billable time automatically, Chrometa can create your entire month’s worth of invoices with the click of a mouse. Each invoice looks professional — with your firm’s logo if you choose. And best of all, it’s a snap for your clients to pay you directly online.

Invoicing Software for Small Business from Brett Owens on Vimeo.

Chrometa Invoicing Tutorials:

• Creating an invoice
• Customizing your invoices
• Collecting payments electronically

Get Paid By Clients Faster — In Just Days, or Even Hours

We’ve reinvented small business invoicing to help you get paid faster and more reliably while minimizing collections hassles.

As you probably know, the “magic” of Chrometa is that its data collector runs in the background of your PC and/or Mac (and iPhone or Android smartphone), quietly making note of
your activities. It’s like having your very own personal timekeeper.

When you open or compose an email, Chrometa captures that activity. Same for documents you draft, web research you perform, and even phone and meeting time — everything is captured passively without you lifting a finger.

For the past two years we’ve been busy working to perfect passive time capture — a complex task that we achieved — with an ever-growing number of small firm lawyer reaping the benefits.

Now that we’ve accomplished this mission, and can categorize that time for you to the appropriate client and matter (by picking up a keyword), we resolved that it was time to close the loop on capturing time … by helping you get paid for it fast!

Here’s how it works:

1. Chrometa captures all of your billable time for the month for you.

2. With one click of the mouse, you create invoices for all of your clients for the month — professional-looking invoices that can include your logo.

3. With another click you email each invoice to each client (you can also print and mail the invoices).

4. Each email invoice includes a link to pay you online — so that you can get paid right away.

Online payment is simple to setup — we built custom integrations with industry leaders PayPal and LawPay. As always, setup help from our support team is free and available via phone, email, or web meeting.

And if you don’t yet use Chrometa — this is the perfect time to get started. You can use it free for 14 days here (no credit card required).

Did I Mention You’ll Have The Best Looking Invoices On The Planet?

Our invoice templates have an easy-to-use, but powerful, built-in-editor that enables you to add a custom header, footer, and firm logo.

Research shows that invoices that look more professional get paid faster. With our new Invoicing Tool, professional-looking templates await your firm name and logo in the header.

Emailing your invoices to your clients alone will accelerate the speed at which they pay you by days, or even weeks. We have a feature that enables you to email invoices to all clients en masse with the click of the mouse.

And the killer feature is the ability to get paid online. Imagine getting paid within hours — or even minutes — of your invoice hitting your clients’ inbox!

Please take a sneak peek of our killer Invoicing Tool now.

Chrometa Invoicing Tutorials:

• Creating an invoice
• Customizing your invoices
• Collecting payments electronically

We’ve designed our new invoicing tool to bypass the usual payment collection hassle. After capturing ALL of your billable time passively, Chrometa can create your entire month’s worth of invoices with the click of a mouse.

The invoice looks very professional – with your company logo if you choose. And best of all, it’s a snap for your clients to pay you directly online.

Please request a sneak preview of our new invoicing tool now, so that we can send you a special access code next week:

For a FREE online demo of the latest upgrades to Chrometa, the world’s most advanced time-tracking software for attorneys and other professionals, click here now.

What makes the new Chrometa different? You’ll see it in your free demo, but here’s a quick rundown….

Track time — without wasting time

The problem with most time-tracking systems – including sheets of paper, spreadsheets, and conventional software — is they require you to constantly input or record your time throughout the day.

That’s a pain in the neck, especially when you are busy supporting multiple clients amidst a non-stop barrage of interruptions.

Chrometa automatically captures and categorizes ALL time spent on the computer – with no interaction or data entry required. (You’ll see how this works during your free Chrometa demo.)

Records billable time on your smart phone

Our new mobile app for iPhone and Android turn your phone calls into billable time entries automatically. You can then click these entries to a timesheet, invoice, or billing system.

“As I travel for my work a lot, I find myself using my smart phone more and more while on the go,” says solo practitioner Patricia Lee. “Now that I have the Chrometa Android app, I see that I was losing thousands of dollars of billable time by not categorizing these calls.”

Get paid to send e-mails

Our new time capture plug-ins for Microsoft Outlook and Gmail create time entries for you. They show you the amount of time you spent on each e-mail, along with the e-mail address of whom you sent the e-mail to or who it was from.

Result: you capture billable time spend on e-mail correspondence. No need to hit a timer – all this is done automatically for you.

Simplifies time entries

Previous versions of Chrometa recorded time in increments of one second. Now we’ve changed Chrometa to record time in increments of one minute. This way, we can reduce your time entries to a manageable number, avoiding confusion and complexity.

Integration with existing billing software

No need to manually enter your time sheet into the billing software packages you use. Chrometa automatically transfers your time sheet into Clio, QuickBooks, and other practice management and accounting software, saving you time and effort.

Blazing speed

Our programmers revamped the Chrometa web site to make it 10X faster. That saves you time, especially when viewing and categorizing a week or month’s time at once.

Bill for all your time

We’ve added a new report that makes it easy to identify unbilled time. It shows you which days you have uncategorized time for. You click on the report to go directly to that day.

Get the money your clients owe you

Attorneys and other professionals fail to bill from 10 to 25 percent of their legitimate billable hours due to bad recording habits, being too busy, disorganization, and poor team management.

This means that a firm with $1 million in gross billings could be losing as much as a quarter of a million dollars a year for work they performed but never billed the client for. Yikes!

Chrometa can help you stop the bleeding and make sure you get paid for all the time you put in on every client you have.

Get your FREE Chrometa online demo today!

When you click here now, you can get a FREE online demo showing you how Chrometa can help you save time, increase the accuracy of your time tracking, and help you get paid for every billable minute you work.

Or, if you have questions or want to talk to a Time Tracking Specialist about installing Chrometa on your computer and smart phone, call us at 916-254-0260. You can download it now remotely and get started with Chrometa literally in minutes.

The more you wait, the more billable time you lose. So why wait? See Chrometa in action now.

Sincerely,

Brett Owens, CEO, Chrometa

We co-hosted a webinar with Clio to introduce our new Chrometa-Clio time capture integration.  Here’s the video recording (with full setup instruction beneath the video):

Chrometa and Clio from Clio on Vimeo.

Enable the Clio Integration

Go to Account – Integrations within Chrometa.  Click the Clio link, then Connect.

You’ll be redirected over to Clio, where you can login and connect your account.

Select Yes, Let’s Connect:

You will then be redirected back to Chrometa, with a message at the top of your screen confirming the successful connection.

Click the projects page link at the far-right to import your projects from Clio.

Importing Your Project (Client & Matter) List From Clio

Click the projects page link at the far right of the message above to visit the Projects tab in Chrometa. In the top-right, you will see a Sync With Clio button.  Click this to import your project list from Clio into Chrometa.

Click the Sync With Clio button to import your project list from Clio into Chrometa.

Going forward, you use this Sync button within Chrometa to makes sure that your project list is in sync with what you have in Clio.  Just click it after you make changes within Clio to assure both project lists are in tandem.

(No existing Chrometa projects will be overwritten – new projects are only appended – so you don’t need to worry about accidentally overwriting your existing Chrometa project list.)

Exporting Your Chrometa Timesheet to Clio

Once you have your Timesheet completed in Chrometa, you can export it to Clio with a single click.  (More on Chrometa Timesheets here).

To export your entire Timesheet, click the Export to Clio button located to the right of the Timesheet header:

To export one project at a time to Clio, mouse over the settings menu to the right of the project name, and select Export to Clio

Your time entries will be ported over to Clio, with the Annotation field from Chrometa becoming the Description in Clio.  (More on Annotations here).

Do your friends and colleagues also need a hand tracking their billable and project time? Please send them our way!  They will thank you, and so will we.

Earn $100 Per Referral With Your Unique Link

Use your unique referral link to introduce your colleagues to Chrometa. This link will track the number of sign ups and subscriptions you refer to Chrometa.

Activate and retrieve your link by going to Account – Refer Us within Chrometa.

As a thank you, we’ll pay you $100 per user who subscribes for at least six months.

Full details on our new Chrometa referral program are here.

With our new Teams feature, you can establish a Team Leader and share your Clients, Projects, and Rules across your entire team.  This allows you, as Team Leader, to aggregate and view the total amount of time your team has worked on a given project – which can be viewed by project, and by employee.

You can then create Team Timesheets and Invoices from the categorized and annotated time entries.

Video Intro: Team Time Tracking With Chrometa

Team Time Tracking with Chrometa Software from Brett Owens.

Setting Up the Team Leader

To setup a new Team, go to Account – Payment and select a Team plan.  You will now have access to the Teams features, including a new Team tab at the top of your screen.

As the Team Leader, you can now establish a list of Clients and Projects to share with your Team Members.  Here are the quickest ways to setup or import your list of projects.

You can also setup and share keyword-based rules with your team – so that time entries can be automatically categorized based on a targeted keyword match.  Here’s more information about setting up rules for automatic time entry categorization.

Viewing Team Timesheets

As team members categorize and annotate their time, your Team Timesheets will be created automatically.  You can view these Timesheets by clicking your Team tab at the top of your screen.

You can then export and/or print these Team Timesheets.  You can also create invoices from them.

Please click here for details on how individual team members can quickly and easily create their timesheets.

Viewing Team Reports

The Team Graphs link under the Team tab displays a dashboard of Total Time By Project and Total Time By Team Member.

Use the date range selector in the upper-left corner to adjust the time frame displayed – the graphs will update dynamically with your selection.

Total Time Spent By Project

Total Time By Project, By Team Member

Creating Team Invoices

To create team invoices, click the Create Invoice button located in the upper-right corner of the Timesheet.

You’ll be taken directly to the Invoices screen. with your invoice already started (and perhaps nearly completed!) for you.  Click on an invoice to finish editing it.

Please click here for a full guide on creating invoices in Chrometa.