Time Tracking Software That's Automatic

The Fastest Way To Send Professional-Looking Invoices

You probably wouldn’t mind getting paid by your clients faster after invoicing them for all your hard work. We designed our new Invoicing Tool to bypass the usual payment collection hassle.

After capturing all of your billable time automatically, Chrometa can create your entire month’s worth of invoices with the click of a mouse. Each invoice looks professional — with your firm’s logo if you choose. And best of all, it’s a snap for your clients to pay you directly online.

Invoicing Software for Small Business from Brett Owens on Vimeo.

Chrometa Invoicing Tutorials:

• Creating an invoice
• Customizing your invoices
• Collecting payments electronically

Get Paid By Clients Faster — In Just Days, or Even Hours

We’ve reinvented small business invoicing to help you get paid faster and more reliably while minimizing collections hassles.

As you probably know, the “magic” of Chrometa is that its data collector runs in the background of your PC and/or Mac (and iPhone or Android smartphone), quietly making note of
your activities. It’s like having your very own personal timekeeper.

When you open or compose an email, Chrometa captures that activity. Same for documents you draft, web research you perform, and even phone and meeting time — everything is captured passively without you lifting a finger.

For the past two years we’ve been busy working to perfect passive time capture — a complex task that we achieved — with an ever-growing number of small firm lawyer reaping the benefits.

Now that we’ve accomplished this mission, and can categorize that time for you to the appropriate client and matter (by picking up a keyword), we resolved that it was time to close the loop on capturing time … by helping you get paid for it fast!

Here’s how it works:

1. Chrometa captures all of your billable time for the month for you.

2. With one click of the mouse, you create invoices for all of your clients for the month — professional-looking invoices that can include your logo.

3. With another click you email each invoice to each client (you can also print and mail the invoices).

4. Each email invoice includes a link to pay you online — so that you can get paid right away.

Online payment is simple to setup — we built custom integrations with industry leaders PayPal and LawPay. As always, setup help from our support team is free and available via phone, email, or web meeting.

And if you don’t yet use Chrometa — this is the perfect time to get started. You can use it free for 14 days here (no credit card required).

Did I Mention You’ll Have The Best Looking Invoices On The Planet?

Our invoice templates have an easy-to-use, but powerful, built-in-editor that enables you to add a custom header, footer, and firm logo.

Research shows that invoices that look more professional get paid faster. With our new Invoicing Tool, professional-looking templates await your firm name and logo in the header.

Emailing your invoices to your clients alone will accelerate the speed at which they pay you by days, or even weeks. We have a feature that enables you to email invoices to all clients en masse with the click of the mouse.

And the killer feature is the ability to get paid online. Imagine getting paid within hours — or even minutes — of your invoice hitting your clients’ inbox!

Please take a sneak peek of our killer Invoicing Tool now.

Chrometa Invoicing Tutorials:

• Creating an invoice
• Customizing your invoices
• Collecting payments electronically

If you don’t have an existing billing or invoicing system, we have good news – you can now create and issue invoices directly from Chrometa.

Sending Your Timesheet to an Invoice

The quickest way to get an invoice started is directly from the Timesheet view.

To bulk create invoices for ALL clients and projects in your Timesheet, click the Create Invoices (All Projects)button displayed to the right of the Timesheet header:

To create an invoice for a particular project, mouse over the settings menu to the right of the project name, and select

You’ll be taken directly to the New Invoice screen with your invoice already started (and perhaps nearly completed!) for you.  This screen is fully editable, and the table that contains your time entries behaves like a spreadsheet, so that you can conveniently make any final modifications needed to the invoice.

Add a new row by clicking the + button on the right:

Delete a row by selecting the row via the checkbox on the left of it, then click the Delete button:

Remove all rows by selecting the X on the far right:

You can click directly on any cell to edit it directly.  And you can rearrange the order of the rows by clicking on the left-hand side of one and dragging it up or down.

When you’re finished editing, click the Save button.  Or, use the drop down button next to the Save button (”Save and…“) to perform another action as you save the invoice (ie. Export to FreshBooks, Email invoice to client).

Use “Save And…” to save the invoice and export to a third-party system, or email the invoice directly to your client.

After you save your invoice, you’ll be taken back to your main Invoices List, where you can:

• Manage the state of your invoices
• Download an invoice to Excel or PDF
• Email an invoice directly to a client
• Export an invoice to another billing or accounting system (FreshBooks, QuickBooks, QuickBooks Online, Xero)

Creating a New Invoice From Scratch

You can create a new invoice from scratch by clicking the Invoices tab at the top of your screen and selecting New Invoice.

New invoice setup header.

First, complete the following fields in the New Invoice header:

• Project
• Start date
• End date
• Issued date (defaults to today)
• Due date (defaults to 30 days from today)

Then, click the blue Get Time button on the right side of your screen to pull in the annotations for this project and time frame.  The entries will be grouped by annotation, and split by day.

The table that contains your time entries is again completely editable.

Managing Invoices

You can manage existing invoices from the Invoices List, which can be accessed by clicking the Invoices tab at the very top of your screen.

Mouse over the invoice you wish to edit, manage, and/or export for the list of options.

List of invoice options available from the Invoices List screen.

My list here is a bit long because I have many integrations enabled – yours will likely be shorter!

Exporting Invoices to Integrated Third-Party Systems

As you can see from the invoice options, we can directly export an invoice to FreshBooks, QuickBooks, QuickBooks Online, Xero, or other billing systems that have an invoice integration with Chrometa.  To export, select the option above.

To enable your integration for the first time, select the Enable Integrations option at the very end of this list.

You can also export an invoice directly from the New Invoice screen by using the Save And… option highlighted above.

Use “Save And…” to save the invoice and export to a third-party system.

Sample PDF Invoice

Here is a sample PDF invoice download, created via the Download As PDF option.

Our users who don’t have a billing or practice management system have often asked us:

“How can I get my Chrometa time entries directly onto a bill?”

Good news – now you can create and even email an invoice with the click of a button! Head over to our new Invoices section to get started. Once there:

1. Select your time period
2. Select the Client and Project you want to invoice
3. Click the “Get Time” button

Chrometa will pull your categorized time entries, with annotations, and…you’ve got yourself an invoice!  One that you can export (to Word, PDF, Excel), and/or email directly to your client.

Sample Chrometa Invoice

PS – Not yet a Chrometa user? You can get started capturing your time automatically – and invoicing for it – for free, today.