How to Get Your iPhone or Android Calls to Your Timesheet

iPhone Users: Our Phone Call Tracking Is Back

As you probably know, Apple is quite restrictive. The company doesn’t allow software developers like us to have access to things like your call log.

So, we figured out a way to bypass Apple and pull your phone calls directly from Verizon, AT&T, and Sprint into our free Chrometa iPhone app. From there, the app:

1. Creates time entries from your phone calls.

2. Posts these entries into an invoice and/or into your practice management system.

If you’re a current Chrometa user, here’s how you can setup iPhone call tracking today:

If you’re not yet a Chrometa user, you can get started with a 30-day free trial here.

Android Users: Our Android App Now Tracks Text Messages, Too

Chrometa for Android has always included phone call tracking — including a sync with Google Contacts, so that your time entries contain the name of the person you spoke with… and how long you were on the call for.

By popular request, we’ve now added text message capture, too. This means Chrometa will automatically create time entries from the text messages you send to (and receive from) your clients.

Here’s a 2-minute video demo of Chrometa for Android:

You can get it from the Google Play Store here.

iphone time tracking

New: iPhone Call Tracking for AT&T & Sprint is Here!

at&tBy popular request, we’ve added AT&T call tracking for iPhone users! This means we’ll automatically create time entries from your phone calls so that you can bill for them.

As with all iPhones, Apple doesn’t let us access the call logs (without you having to “jailbreak” your phone). So, we’re bypassing Apple and giving you a way to import your AT&T calls into Chrometa.

AT&T iPhone users: Here’s how you can import your AT&T phone calls into Chrometa.

Sprint iPhone users: We’ve got you covered too. Here’s how you can import your Sprint phone calls into Chrometa.

Verizon iPhone users: You probably know this already, but here’s how you can get your Verizon phone calls into Chrometa.

And Our Android App Does Phone Calls and Text Message Tracking

Android users, you probably know this already, but just in case – ALL carriers are supported by our Android app, which you can download via the Google Play Store right here.

Join Our Affiliate Program, Earn $100 Per Referral

We value ‘word of mouth’ so much that we’ve put together a generous affiliate (referral) program. Which means, every time you refer a customer our way, we’ll pay $100 as a thank you.

You can sign up for our Chrometa affiliate program by Clicking Here.

Our marketing strategy is a bit ‘unique’ in that we prefer to put money in our customers’ pockets. It’s a win-win, and I much prefer it to writing fat checks to Google and Facebook every month for their expensive advertising!

When you sign up for our referral program, you can literally start earning extra income in just a few minutes. We’ll help you spread the word via social media. You friends and colleagues will thank you – and so will I.

Again, to sign up, Click Here:

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Complimentary 1:1 Training Sessions Now Available

We realize there’s always been a bit of a learning curve with Chrometa… so we’re now offering complimentary 1:1 training with one of our experts. To schedule your individual session, send an email to us at training@chrometa.com – and we’ll get you setup with a phone / web tutorial meeting.

We’ve got some excellent training people who can help answer your questions and walk you through product features that will help you streamline your timekeeping.

This offer is open to all users – current, past, and future. If you previously tried Chrometa and want to give it another shot, just let us know (via live chat or phone or email) and we’ll gladly set you up with another 30-day free trial. Or you can just download our 30-day free trial right here.

And again, to schedule your complimentary 1:1 training, just email us at training@chrometa.com.

QuickBooks Online + Chrometa is Live!

quickbooks online time trackingOur QuickBooks Online integration is live! To add Chrometa and our automatic timekeeping features to your QuickBooks Online account, simply add our Chrometa app from Apps.com here.

Here are the steps to follow…

1 – Get the Chrometa App Now

Click here to add Chrometa to Your QuickBooks Online account.

2 – Download Chrometa’s Time Trackers for PC, Mac, iPhone, Android

Our automatic time trackers for PC and Mac capture your computer-based time as you work. When you work on something, Chrometa’s time tracker records what you’re working on – which application, along with other info that helps you identify the task after the fact. For example, if you’re working on a file, Chrometa will also capture the file name. For emails, we’ll get the time spent on the email – along with the To/From and Subject Line info. And our Android app will get phone calls and texts.

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3 – Let Chrometa capture your time “passively”… and create your timesheets for you

Every email you write, every minute you work gets recorded and “automatically” put on your timesheet. So that you can export it to QuickBooks Online.

4 – Use keyword-based “rules” to have your time bucketed to the right client automatically

By setting up keyword-based rules, you can “teach” Chrometa how to create most of your Timesheet for you each day.

5 – Export Your Timesheet Back to QuickBooks Online

With a single-click, you’ll be able to send your entire timesheet – properly categorized to clients, and annotated – back to QuickBooks Online. Your time entries will look like they were created originally in QBO.

Webinar: Clio + Chrometa Time Capture

We recently co-hosted a webinar with Clio to introduce our new Chrometa-Clio time capture integration, which helps you get paid for all the
work you do.  Here’s the video recording:

Tip: How to Bucket a Block of Time to a Client & Project

Ever find yourself checking your Calendar, Sent Emails, and/or Post-It Notes in an attempt to figure out exactly where your time went on a given day? We created our Timeline view for moments like these.  It’s the ultimate safety net that helps you piece together these holes in your time.

How the Timeline Works

The Timeline literally captures your time down to the minute.  From when you start work in the morning, until when you stop working in the evening or night, the Timeline will have everything in a play-by-play format.

Timeline_Entries.png

The Timeline displays the Start Time, End Time, Duration, and Activity Details.  When you stop working on a given activity, the Timeline will start a new row to reflect your new activity.

Categorizing a Whole Block of Time at Once

You can categorize time entries directly from the Timeline by checking the box to the left of the entry, selecting the Move To Project dropdown, and then selecting the appropriate project for categorization.  The Project column, located on the far-right side of the table, will update accordingly.

Timeline___Annotate.png

Use the Move To Project dropdown to categorize entries from the Timeline.

Tip: Select multiple consecutive entries at once by selecting the first entry, holding down the Shift key, and selecting the last entry you want. Each entry in between the two will also be selected.

Timeline_entries_categorized.png

Multiple consecutive entries categorized to the same Project.

Use the & Annotate button in the Move To Project dropdown located to the right of the Project you are categorizing the entries to, to annotate and categorize at the same time.

Timeline___Annotate.png

The “& Annotate” button (lower-right) will allow you to annotate entries as you categorize them.

You can annotate entries without categorizing them by checking the box to the left of the entry, clicking the blue Annotate button (with pen icon), and entering an annotation in the resulting popup.

Annotate_Button.png

Annotate button.

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Add / Edit Annotation popup window.

 

Video Demo: Android Call, Text & Time Tracker

Chrometa for Android can now capture your text messages as well as your phone calls and turn them into billable time entries for you. Click the play button below to see how it works…

You can download Chrometa for Android directly from the Google Play Store here. And if you have time to leave us a nice review, we’ll hook you up with a free month.

Our friend and solo practitioner Patricia Lee is a big fan of our Android app. Here’s what she had to say about it:

“As I travel for my work at lot, I find myself using my cell phone more and more while on the go. Unfortunately, it has always been too time consuming to manually input these calls into Chrometa, and frankly, seemed more trouble that it was worth. Now that I have the Chrometa Android App, I see that I was losing thousandsof dollars’ worth of time by not itemizing these calls.

“The Chrometa team made it very easy to upload, and I was up and running in less than 15 minutes, with practically no learning curve. In fact, I uploaded the new app while on the road, and was able to sync my phone calls retroactively within minutes! Yeah Chrometa! I love the new Android App, and can’t wait to see your other new features.”

4-Minute Video Demo: How Chrometa Saved My Saturday Billing

“How Chrometa Saved My Saturday… and Got Me Paid.” (4 Minutes)

“Saturday morning, I did some work for a client. Now, working on weekends isn’t ideal… but it happens.

“Now, I want to make sure I get paid for my Saturday work!

“Fortunately, I was running Chrometa on my computer. So I didn’t have to worry about keeping track of my time. That was all done for me “passively” by Chrometa’s time tracker.

“Here’s how Chrometa saved my Saturday… and got me paid…”

iPhone Call Tracking is Back for Verizon Users

Apple Doesn’t Allow It… So We Figured Out a “Back Door” Way!

Our iPhone call tracking is back! Verizon users, you’re up first. Here’s how to get your Verizon Wireless calls into Chrometa…

Verizon Call Tracking

1. Go to VerizonWireless.com.

2. Sign in with your Mobile Number or User ID, and your Password.

verizon call tracking

 

3. On the left-side, go to Manage My AccountView My Usage.

view my verizon usage

4. Click the Minutes tab.

verizon call minutes tracking

 

5. Go to Current Call Log for Line: Select a Line and select the phone number you want to import calls for.

6. Click Download to SpreadSheet.

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7. Now, go to the Time screen in Chrometa and click the iPhone button.

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8. Hit the Choose File button and locate the spreadsheet you downloaded from VerizonWireless.com. Click Upload File.

That’s it! You’ve got your Verizon phone calls on their way into Chrometa. They’ll look something like this:

iphone call tracking

FAQ (and Tips & Tricks)

What’s the easiest way to get these phone calls onto my Timesheet?

We’d highly recommend that you create keyword-based rules to assign time entries based on phone numbers automatically. For a full tutorial on rules, please click here.

Do I have to do this every day?

No – just whenever you need these calls on your Chrometa Timesheet. We can intake as many calls as Verizon wants to give us on that spreadsheet that you’re downloading from them.

I don’t want to have to worry about this. Can you just do this all for me?

Yes – we’d be happy to. Just send us an email with your Verizon Wireless User ID and Password (so that we can get your spreadsheet for you), and we’ll run this phone call import daily daily for you.

Coming Soon: AT&T

We’ll be adding support for AT&T call tracking next.