Save Your Team Some Time with Time-Tracking Software

Time tracking software is primarily designed to help businesses and individuals save time, and utilize it in a more productive way.

Opting for the wrong time management software can make you lose even more resources. Hence, selecting an appropriate time tracking software will not only save time, but also make your work processes and employees more productive.

Whenever you implement a new system or process, it can pose some serious risks. These risks can be financially demanding or time-consuming. Before you invest in a time tracking solution, make sure that will make your business more efficient and productive.

Here are a few key factors to evaluate:

User-Friendly

A good time tracking software should run smoothly in the background, recording time and activities flawlessly. It is important for employees to be able to start using the software instantly. Evaluate the user interface and analyze the experience of using it for day-to-day time tracking. Go through the process of introduction and assimilation to see how employees find the time tracking solution.

If the entire experience was taxing or uninviting, expect your team to be unsatisfied with the software. If so, opt for a time tracking software that’s more easy-to-use, uncomplicated and smooth.

Integrated

Contemporary teams, particularly distant and broadly distributed teams, make use of a host of tools to fulfill their jobs in a productive manner. Therefore, choose time tracking software that works seamlessly and integrates with supplementary tools.

While testing time tracking solutions, prepare a list of all the essential applications your employees utilize on a routine basis. Some of the most popular ones include Clio, QuickBooks Online, FreshBooks, LexisNexis and many more.

Functional

It’s common for businesses to invest in a time tracking software that’s loaded with features.

It’s quite easy to determine which time tracking solutions are trying to overdo things in a given interface. Maybe it has a framework that’s not suitably equipped to handle challenging functions.

Consider this: If your employees already have a chat application, do you think you really need a time management solution that has a built-in chat app?

On the whole, assess whether the software is serving as better time management software or project management software. The difference is very crucial.

Be aware of the key features you need to help your employees track and manage time effectively.  See if the time management software possesses those features and performs well.  Do not let the additional bells and whistles sidetrack you.

Expect utmost functionality, invisibility, and user-friendliness from Chrometa 5.0. Contact us to invest in the software or get a free 30-day trial period now.

The Emergence of a Mobile Time Tracking App

While people have been raving about the importance of time tracking on PC and Mac, not many people realize the significance of mobile time tracking on Android and iPhone.

Tracking time with smart phones is all about on-the-go time capturing. These time tracking apps allow people to record time when they’re out of office premises for work. Some of the finest features possessed by Chrometa’s time tracking app include:

  • Keeping track of time for employees who work outside office, such as sales reps,
  • Keeping track of small groups of employees who switch locations throughout the day,
  • Measuring time-off or breaks,
  • Better management of the large groups of employees working at several locations

Precise and dependable time tracking of organizations’ far-flung labor force pinches the hit for manually recording time. This is a surefire way to save money and time.

Stated below are some benefits having a mobile time tracking app that will convince you to get one for your business:

Access to Real Time Data

Smartphone-based time sheets offer managers with a great deal of real time data. This, in turn, gives them the ability to take informed strategic decisions. At a glance, manager can take note of who’s working on a certain project, whose dates would be available in a week and the progress of various projects. The best part is that these timesheets aren’t deleted as new ones are generated. Each one is stored securely, allowing managers to instantly access past records.

The ability to obtain instant updates also facilitates intercommunication and answerability among employees. It lets them ask questions or make appeals straight away that often remain unattended or delayed.

Great for Off-site Work

The time tracking apps are quite valuable when handling with numerous projects outside the office premises. In general, it is quite painstaking for employees to obtain access to timesheets when they’re off-site.  This is particularly the case with contractors, architects, and workers of non-profit organizations that cannot sit at once place to work.

However, with access to timesheets on a mobile device, many such employee problems can be resolved. Not only can employees keep their time and plan status posted, but can also administer numerous projects simultaneously.

Flexible For Various Work Arrangements

The idea of a conventional workplace is growing to be outdated. More and more organizations are now openly embracing flexible work settings.

Since the old timesheet software have multiple problems to be fixed, contractors and freelancers find it difficult to gain access to office software to record time.

With mobile time tracking app, such workers are given a simple and safe medium to update their projects as well as the time spent on each, regardless of the location.

Time tracking has never been easier. To turn your phone calls, emails and messages into timesheets, invoices and bills, get Chrometa now! Learn how to capture iPhone calls on Chrometa or start your free 30-day trial today.

The Unrealized Benefits of Time Tracking For Non-Profit Organizations

Startups and established businesses are persistently growing. They want to keep up with the demanding nature and competitiveness.

That being said, transformation of IT has played the role of a vital catalyst that drives change across all kinds of industries, including non-profit organizations.

IT and human resources are two of the most vital components that drive organizational success. In this regard, the importance of employee time at work is a core metric that only disciplined businesses gauge. Yes, time tracking software for businesses is more important today than ever.

The call for online time tracking is not narrowed down to the profit-based industries alone. Non-profit companies are conventionally more attentive about putting the latest administrative methods into operation. However, they are now keen on accepting modern software solutions that enable them to accurately track their employees’ time.

Here are some ways in which non-profit organizations can benefit from time tracking software:

Guarantee Accountability

Sponsors and funders generally want to be certain that their contributions will fund the right projects and reach the beneficiaries. So, with time tracking software, NGOs will be better able to track the workers’ time and hold them accountable for unproductive hours. Simultaneously, donors will be assured that the NGO values time and channelizes its efforts accordingly.

Moreover, time tracking programs simplify calculations pertinent to individualistic projects for non-profit companies. When they possess accurate time tracking software, they are able to generate cost reports daily, monthly and annually to illustrate contributions. This improves transparency and accountability.

 

Captures Time Passively To Improve Performance

Most time trackers make use of automatic timesheets that serve as helpful measure to assess performance of non-profit organization as a whole. The best time tracking software usually has a unique feature of providing all-inclusive reports. This allows managers to produce detailed reports regarding costs, performance and productivity etc. As a result, non-profit organizations are in a better position to systemize their business processes and maximize the use of limited donations.

Improved Transparency

The accounting standards for non-profit organizations are usually more rigid and inflexible.

Hence, the income and expenditure of such organizations should be managed and tracked likewise.

With automatic timesheets, non-profit firms can track the company’s time and expenditures. This, in turn, alleviates their requirements for conformity during the auditing process and otherwise.

With Chrometa’s time tracking software and app, you can capture and record time on the go. To experience passive time tracking and its benefits, get our free 30-day trial offer right away! For further queries, call us at +1 888 340 6425.

Ten Time Management Tips for Contractors – Part Two

Contractors are always on the go. They need to work with their team, visit sites, deal with clients and create opportunities to get more projects. Thus, it isn’t easy for them to manage all this work and keep a check on time.

So, continuing from our last blog, here are five additional time management tips for contractors to help them get the most of their day:

Get Time Tracking Software

A time tracking program will help you stay organized. As a contractor, you have a team working at different sites. You need to communicate with them on a daily basis. With the software, you can share information in real time and keep all you members updated – all at once. The software is an excellent tool to keep a track of your work, projects, and timelines that you set. It also helps keep track of how much time you spend on working on each project.

Don’t Sweat the Small Stuff

Being a perfectionist has its downsides. Don’t expect perfection in everything that you or your team members do, especially if it’s a small task.

There’s no doubt that your projects should be flawless; however, if the task is too small or not that important and has been accomplished with 90 percent perfection, do not spend time bringing it to 100 percent. Move on to the next task.

Delegate Effectively

If there’s something that can be done by others efficiently, consider delegating. Not only does this give you more time to accomplish your tasks effectively, it will also help others learn new skills and become successful.

Set Reminders

You’re caught up in such a busy schedule, that you forget to complete the most important task of the day. To avoid such instances, make sure that you always set reminders. Your time tracking software can help you with this and will remind you if an important task is left incomplete.

Follow your Schedule

This is by far one of the biggest mistakes that contractors make! Why spend time creating a schedule or prioritizing tasks when you don’t intend to follow it? Always stick to your schedule. Discipline is key! This way you’ll be able to accomplish all your tasks at the end of the day.

Wondering which contractor time tracking software to implement? Chrometa should be your choice! Our software is affordably priced with incredible features. We also offer a 30 day free trial for all our users. Also feel free to give this FREE 30-day trial period a try.

Ten Time Management Tips for Contractors – Part One

Do you feel like you’ve been working all day, but still haven’t accomplished much? No matter how hard you try, work just doesn’t seem to end; instead, each day, you’re busy tackling other aspects of your job, and rarely have time to get down to the core tasks.

Given the amount of our daily work, it’s likely that we lose track of time. For contractors, time management is crucial. They have projects that have to be completed on time and they just cannot afford to miss a deadline. The situation is even more challenging for independent contractors, for they have to keep a track of every minute that they spent working as they are billed hourly.

So, here’s our first part of our blog that talks about five time management tips for contractors:

Schedule your Day

Grab a pen and a paper and jot down your schedule for the day. With each task, set clear timelines and follow them. Do this every morning, before you start working on any task. Keep your schedule on your desk and cross out the listed tasks as you complete them. Track the time you took to complete the task against the one you had set in your schedule. You can save more time and implement a time tracking software to track time for you.

Prioritize your Tasks

Prioritizing tasks is essential. You need to make sure that all high priority tasks are completed prior to the low ones. When scheduling your day, always list tasks according to its priority. This will help you in managing your time effectively and completing your tasks efficiently.

Get Rid of Distractions

Once you’re done scheduling and prioritizing, get down to work immediately. Avoid all interruptions. Limit the amount of times you check your email. If you’re managing a team, delegate tasks and resist being a micro-manager.

Don’t Multitask

Working on a range of tasks thinking that you might be able to accomplish more is a myth. Concentrate on a single task at a time. Finish the job and only then move on to the next one. The quality of your work will also be improved.

Batch Tasks

Combine related tasks to manage your time. For instance, if you need to make phone calls, group the task together and complete it in a single go. Allocate a specific time slot for all related activities and tasks in order to streamline your process and manage time.

Looking for an affordable contractor time tracking software? Get in touch with us now! Our software, Chrometa is incredibly designed in a manner to help you track time and also share information in real time.

Take a look at the full demo here. Also stay tuned for part 2!

How Chrometa Helps You Measure Productivity

Studies show that individuals get paid for only 67 percent of the hours they spend working. In other words, professionals work for 3 hours to get paid for 2 hours only.

There’s no doubt that with the number of interruptions and distractions around you, it is almost impossible to keep track of all your work activities. That’s where Chrometa comes into the picture – an ardent time keeper. Find out how it helps to measure your productivity:

Passive Timekeeping

Chrometa captures your time automatically. As you work on your PC, the software tracks the time spent on various activities. Our software eliminates the need of start and stop timers. It runs in the background and captures time passively. This is why we call it your personal timekeeper!

Tracks every Minute

3 minutes spent on a call, 7 minutes spent working on documents, 15 minutes spent responding to emails – remembering and recording all this information is crucial! Chrometa helps you in tracking every minute. Even if you’ve spent a Saturday working for your client, Chrometa will make sure you get paid for it!

Records all Activities

Whether you’re working on a document or working on the web – Chrometa is designed to record all activities and the time that you spent working. Our software is designed in a manner that it even tracks your away time. As soon as your mouse and keyboard go idle, our software starts recording it as away time.

When you’re back, you’ll get a pop that asks whether you’d like to log the time you spent away to any project. You can even split this time and assign it to different projects!

Creates Billable Entries

Chrometa’s timesheets are rule-based. This means all your time entries will be automatically assigned to the appropriate client and project. All entries in the timesheet are then automatically converted to billable entries with only a click!

Time Tracking App

We have also launched a time tracking app that helps capture your smartphone time. Individuals who usually work from their smartphones can get paid for making and receiving official phone calls and text messages, responding to emails through their phone and a lot more! Now you can track time even when on the go!

So, what are you waiting for? Get our incredible employee time tracking program now and boost your productivity by tracking every minute that you spent working! Choose from our three pricing plans and also get a 30 day free trial!

Get These Productivity Insights by Tracking Employees’ Time

The issues associated with employees wasting time at workplace is even worse than it was the year before.

A survey gathered responses from 750 employees, out of which 31% agreed that they waste up to 30 minutes daily at work. Another 31 percent agreed that they waste around an hour at work.

Is there anything that can be done to control this, and enhance productivity? The answer is time tracking software. However, this software does more than help companies deal with wasted time.

It also provides productivity insights and the issues that your employees have been facing.

Implement the most effective time tracking software and avoid all possible productivity collapses. Here are some questions that the software helps in answering:

Are Employees Overloaded?

Are you facing productivity issues since the past few weeks? Prior to that, was everything in place? If your answer is yes, then there might be chances that your employees are overburdened with work, and are simply procrastinating.  There’s a reason why the standard workweek is of 40 hours, no more or less than this. By employee time tracking, you’ll be able to find out if your employees are putting in extra hours and where exactly is that being utilized.

Are they using the Internet more than required?

Time tracking program captures all activities. It’ll help you know if your employees are spending more time on the internet than they actually should.

If they are, you can take necessary actions. There are a few time tracking programs that automatically categorize websites into productive, unproductive and neutral. Thus, you can track all information as to how much time is being spent on the unproductive websites.

Are they wasting time?

The software provides daily reports to each employee, thus they can check where they’ve been spending most of their time. They may take actions to improve their personal productivity; however, you can always monitor their performance; if they’ve made any improvement.

The Next Step

Now that you’re aware of these insights, what should you do to improve productivity? Here are some tips:

  • The importance of increasing brain power and mental strength is often overlooked. Thus, encourage your employees to practice brain exercises and mental games.
  • Watch out for Carpal Tunnel Syndrome – pain, numbness and tingling in the thumb, index finder, middle finger and the thumb side of the ring fingers. This is a common occurrence in office workers. Talk to your employees and ask them if they’re experiencing any of these symptoms. If they are, then it’s time to replace simple mouse and keyboards with ergonomic ones.
  • Encourage them to speak to you about what’s causing a decline in their productivity.

The best way to track time? Chrometa! This amazing software helps companies to keep a track of all their employee productivity and where they’ve been spending most of their time.

Powerful Time Management Tips to Shrug off Procrastination

Statistics show that procrastination affects over 20% of the population and is on the rise.

Procrastination is a widespread menace to personal and professional efficiency. At some point in time, everyone falls victim to it. Some people see it as an ordinary state that can become so challenging that it may threaten one’s employment, education, and even personal life.

People drag their feet for abundant reasons; such as a lack of confidence, the multifaceted nature of the job, or simply a lack of interest.

It is important to know that time management and procrastination are correlated; by managing your time effectively, you can have power over your workload, augment your productivity and boost your confidence.

As a result, you’ll have a lesser tendency to procrastinate and be better able to enjoy a healthy balance between work and other activities.

Here are some of the most influential time management tips that will successfully thwart procrastination:

Setting Goals

One helpful way to do that is to establish goals that are achievable and constructive.

Moreover, once a goal is accomplished, it should also provide you with a sense of achievement, which is great for people who lack confidence. Finishing a task within a definite time period is one example of a goal that a person may challenge to achieve, not considering if a project has a predetermined completion date or not.

For instance, if a project has a set deadline, a person may choose to set a goal of completing it days or weeks earlier. One way of doing this effectively is having time tracking software. Such software captures every detail of the activities being performed on PC, Mac and/or smart phones and transit them into a timesheet automatically. Allowing employees to get their work done quickly and productively, without procrastinating.

Practice The Swiss Cheese Technique

Just as a block of Swiss cheese is occupied with holes; you will view your task like a block of cheese that you strike holes into. Choose a 5-minute component of the job and focus on doing that only; not worrying about the entire job.

For instance, if you have been assigned to create a business plan, break down the task into smaller, manageable chucks that take a particular amount of time to complete. Focus on just one small piece at a time every time you get a chance. A time tracking service will be of great help to you in such a case.

Plan Breaks

When allotting time for each task, also assign time for breaks. A planned break is something that you will look forward to, and thus reducing your chances of getting sidetracked.

Moreover, breaks are a reward for the time spent working without disruptions; so it’s a well-deserved interval where you can relax. Think of something comforting or pleasurable for the scheduled break, regardless of how long the break is. Once the break is over, you will be motivated to return to work and not procrastinate until the next break arrives.

Are you in search of a time tracking service for your business? Chrometa is just what you need. It’s extremely easy and 100% accurate. Get a full demo of our software or contact our support staff for more information.

How To Convince Your Team To Track Their Time

Time tracking can be an exceptional managerial tool for people in leading positions, as well as employees.

However, there is a negative stigma associated with employee scrutiny that could cause some repercussions when you try to put it into operation.

If you are interested in using time tracking app, but are anxious that there might be a negative repercussions, consider these steps that can help your team understand the advantages of tracking time.

Step#1 – Propose the Change to the Management First

Whenever introducing something new in the company, it’s better to go slow and steady. Start off with the upper management and make them aware of the basic features of the software, so they comprehend how it works, and are aware of its long-term benefits.

Once they are comfortable with the idea, launch time tracking to the rest of the team members. There are quite a few reasons to do this:

  • You will require the support of your managers when bringing in time tracking software to all teams.
  • Managers should be fully aware of the software before employees get to know about it.

Step#2 – Present It as a Problem-Solver

When introducing the software to your team for the first time, explain how it is a solution to their problems. Enlighten them on how it will help them perform better and more proficiently. When they can see the payback, they’ll be more welcoming to the transformation.

For example, when they can track time to individual tasks and projects through automatic entries, team members wouldn’t have to send daily reports to their leaders anymore. As a leader, if you wanted to see what and how they have been working, you will simply scroll through the timesheet to get a clear picture of what they worked on, and for how long.

Step#3 – Show How It Supports The Company’s Shared Vision

The teams should be aware of and fully support the company vision. Show them how time tracking lines up with it. Here are several things you could make clear to hook up the company vision with time tracking for the team members:

  • If your company attempts to be well-organized– Time tracking can provide automatic time sheets, the capacity to start and end work effortlessly with a single click, and make invoicing simple through mechanical reports.
  • If your company attempts to befair – Time tracking will provide 100% accurate insight on how employees work, so that managers assess potential problems and weak areas.
  • If your company strives to be honest – Time tracking software makes everyone accountable for their activities. This is beneficial for team members who fail to get their fair share.

Step#4 – Simplify it

Once you narrow down on the best time tracking program, certainly create a flawless workflow with constructive software.

For instance, when you ask your team to begin tracking time, they have a task list ready, or have a way of adding tasks to the time tracker.

Here are some tips to make time tracking for employees as easy as possible:

  • Utilize a time tracker that works with numerous operating systems such as Mac, Windows etc.
  • The software shouldn’t consume a lot of memory space. It should be lightweight and run at the back.
  • The time tracker must integrate with whichever project management tool the employees are habitual of using.

Step#5 – Ask For Team Input

Provide the team with multiple time tracking options to select from so that you can account for the finest working arrangement. For instance, your developers may ask for a time tracking option that integrates with Clio time entry or QuickBooks.

Once you know what your team members expect and need out of the new software, you can play around with the options accordingly.

Chrometa’s time tracker software will enable you to capture how you spend every minute working, including reading and responding to emails, writing documents, researching on the web, and more. Download the free trial now or browse through our blog section for more information.

Five Changes You Should Make To Boost Employees’ Morale

The significance of employee morale is a subject of discussion that should be a main concern for all organizations. As workplaces go through vivid transformations, leaders must learn ways of managing employees differently. In order to raise morale, leadership must be flexible and pioneering.

As business owners and head of the management, you must consider this:

  • How much effort are you putting into gratifying employees that go beyond the call of duty for your business?
  • What benefits are you offering to motivate improved performances?

While you may be a business operating on a small scale which cannot afford extensive incentives for employees, there are quite a few inexpensive ways at your disposal to heighten employee morale and stimulate your staff to work harder towards your company’s growth.

To know about the 5 things you can do to boost employee morale, keep reading below:

1.    Show Appreciation

There are countless ways to illustrate employees your appreciation. When they perform well, they do wait for some sort of acknowledgment in return for the hard work.

If there is an employee or multiple employees outshining at their jobs, make certain that their performance is acknowledged. Some inexpensive ways you can show your appreciation includes:

  • Present them a gift card,
  • Offer small bonuses,
  • Grant them an extra paid day off,
  • Take them for lunch.

2.    Have an Open Door Policy

This is a great way to boost employee morale within your small business. Keenly communicate with your employees, alert them of modifications, and give them the chance to articulate themselves. When your employees feel gloomy and de-motivated, they may not feel that the company and/or their job are secure. As a result, they may not work as hard to help you improve your business. By providing them with an interactive working environment, you can keep them happy, contented and on their toes.

3.    Track Their Performance and Rewards

There are instances when employees get rewarded for their performance, but they aren’t sure of how well they have performed. As a result, they don’t consider rewards as meaningful as they should. Needless to mention, most employees like to be appreciated and rewarded purely based on merit.

Have software and tools to record their performances, which you can show them later to make them feel proud of themselves. For example, you can have a time tracking app in place which will record every minute of their effort that went into winning a client over email or a phone call. Rewarding employees based on this performance will definitely boost their morale and motivation to work even harder.

4.    Avoid Being Overcritical

Constructive criticism does a great deal for employees to make them grow and learn over time. However, criticizing them too much be taken in the wrong way.

While it is good to keep communication lines open, it’s rather best to not be overcritical. The top way to stab employee morale is to constantly focus on the negatives without even once recognizing the smaller achievements. Thus, provide constructive feedback, whenever feasible.

5.    Follow Through the Initiatives

Employees love being innovative and coming up with new ideas, but more prominently, employees need to be convinced that the organization is fully supportive of their thoughts and implementation of new ideas and strategies.

As a leader, don’t give your word until you plan on keeping it, as this sets an incongruous tone where employees can immediately lose trust in the vision of your organization.

Want to boost employee morale through an online time tracking software? Get Chrometa now! In addition to its unique features, Chrometa tracks the amount of time you spend on each e-mail, along with the e-mail address of whom you sent the e-mail to or who it was from. Learn about our pricing structure or read the reviews.