3 New Chrometa Features for February

Here’s Chrometa’s February 2017 product update – we’ve got three new features to discuss!

Have an idea or request? Please click here to get a look at our product roadmap and help contribute to our product prioritization.

Now let’s talk about our new Office 365 integration…
#1: Capture Outlook 365 Email Time
Outlook 365 users can now enjoy the advanced “email time capture” support that regular Outlook, Gmail and Mac Mail users have. Just connect Chrometa up with your Outlook 365 account, and we’ll capture the time you spend reading and composing each email along with the:
  • To
  • From 
  • Subject Line
To connect your Chrometa account with Outlook 365, click Integrations – Office 365 – Connect.
Submit Feature Requests Here
Have an idea for a new Chrometa feature or integration? Want to see our current list and product roadmap? Click here to submit your thoughts and “vote up” ideas that you like best.
 
#2: Recent Projects in Dropdown
Some of you have asked for a list of Recent Projects to appear first in theMove To Project dropdown. Next time you use this dropdown, you’ll see the last 5 projects you assigned time to at the top of the list – with the other projects below in alphabetical order as they were previously. 
 
And don’t forget you can also use the Active Search box to narrow down both lists. Just start typing the name of your Client or Projects and the list will filter automatically.
#3: New Timeline Options
The Timeline view is a play-by-play of what you did throughout the day. It’ll give you a breakdown all the way down to the minute when needed.
 
We’ve been gradually adding additional “toggling” options to the top of the Timeline view. We now have:
  • Latest first (to flip the view to most recent entries on top)
  • Hide categorized (for time that’s already been bucketed)
  • Highlight uncategorized (for time that has NOT yet been bucketed)
  • Collapse block hours (to collapse entries down to their hour blocks)
If you don’t look at the Timeline view often, here’s a shortcut for you: To select a group of entries in a row, hold down the Shift key while you click the start and end of your activity. That will highlight all entries in between.
 
Once you have a run of entries highlighted, you can then categorize and annotate them at the same time using the Move To Project dropdown – and they’ll roll up to your Timesheet as one entry.
30-Day Free Trial, Free 1:1 Training
If it’s been awhile since you looked at Chrometa, we still offer a 30-day free trial free trial along with complimentary 1:1 training sessions (click this link to schedule yours today). 
 
Any questions about what we’re working on? Please reply directly to this email and let me know.
 
Review Chrometa & Next Month’s on Me

If you’re able to take a few minutes to leave an online review, your next month’s subscription is on me (and maybe more if you have time to leave more reviews!)

Here are some websites and forums we’d appreciate you considering

And if you’re a Chrometa for Android or iPhone user, we’ll gladly toss in an extra free month for an App Store review, too:

Thanks so much for your support!

Top 5 Professions That Need Time Management

Saying hello to a full-time job often means saying goodbye to all the extra time you once had—the luxury of staring at a blank wall and exclaiming your boredom.

You may think a standard 9 to 5 job can’t be as demanding as we say. Some professions, however, have it a lot worse than others. Advertising agencies, for instance, have longer work hours, while a morning shift at a café may be shorter—but equally (if not more) demanding.

At the end of the day, each line of work is unique in terms of managing time, relying on a different skill-set to meet timely objectives and produce results.

Managing Time (and Stress)

The success of every business depends on its employees’ ability to handle stress.

Some industries are known for their swift service, raising the standard by hiring people who excel at time management. Here are the top 5 professions that make the cut:

1. Medical and Healthcare

Emergency units, surgeries, physician assistants, radiologists—everything and everyone in a hospital or medical care unit depends on quick service. This means hiring qualified professionals who aren’t just skilled in the trade, but also experienced in working under pressure and remaining composed in intense situations.

2. Information Technology

Anything that involves technology and data collection, inevitably translates into automation and observation. Logistics managers are responsible for a range of duties, including but not limited to coordinating, managing, planning, and initiating all kinds of complex IT projects.

3. Lawyers

Ever heard of a lawyer who had nothing but time? No? It’s probably because they don’t have any to spare between preparing for court and dealing with clients.

4. Advertising agencies

Notorious for their long hours and demanding clients, advertising agencies must master a careful balancing act between coordinating with vendors and working with designers to deliver quality projects.

5. CEOs

When CEOs cancel meetings, they’re not trying to show that they can. They’re doing it because their presence is requested by a number of individuals, at multiple venues at the same time. Stress level: easily an 11 on 10.

We understand how frustrating it can be to not give your all to a project or work assignment simply because of a shortage of time. From freelancers and stock brokers to IT professionals and marketing—we’ve provided time management services to all, and know exactly what a difference technology can make when it comes to tracking progress.

Chrometa is your online answer to improving business efficiency.

We provide state-of-the-art time-tracking software for Windows and Mac, as well as iPhones and Android. Contact us now and boost your productivity!

How We Can Help You Overcome Sleep Deprivation

There are few things worse than being at work with bloodshot eyes, wanting nothing more than to sleep at your desk, dreaming of being in bed—on your way to destination La La Land.

Far from being a passing phase in college during exam time, sleep deprivation is a serious concern that exacerbates stress, induces migraines, and makes you susceptible to a host of physiological and psychological illnesses that can hamper your health and wellbeing.

Despite the volume of research having been conducted on sleep deprivation, many victims remain ignorant of the dangers of compromising on sleep—oblivious to its effects on the quality of their life.

Knowing When to Rest

Everyone knows the importance of eating well and sleeping well, but few take the initiative of actually following a balanced lifestyle.

What’s even more surprising is the fact that sleep deprivation stems from a serious case of time mismanagement, and an inability to keep track of one’s schedule.

Think about it.

When was the last time you were so sleepy at work that you couldn’t keep your eyes open to complete the last order of the day?

Now think about why you were feeling so sleepy in the first place.

Was it a late-night party?

Staying up watching a political talk show?

Catching the NBA highlights?

Perhaps making a long-distance phone call to your significant other?

Whatever the reason, in all likelihood, it’s something that could have easily waited or done at a more convenient hour of the day.

Diagnosis and Cure

We’re a tech company that thrives on productivity.

And you know what the number one enemy of productivity is?

You guessed it—sleep deprivation!

Poor handling of time causes you to procrastinate, delay your goals, slack away at work, and lose the inclination to be creative and perform at an optimal level.

This is why we emphasize on the principles of time management, creating unique time-tracking software that helps you maintain a schedule and keep track of your progress.

Chrometa proposes innovative business solutions to help you run your company more efficiently.

We do this by offering an impressive range of android apps and timesheets used for data accruement and time logging.

To date, our products and services have served a number of businesses to overwhelming feedback, helping in employee time keeping and making an impression on students.

Why delay, when you can get it now?

Call us now and make sure you never have to yawn at work again!

5 Benefits of Our Time-Management Software for Students

From when we set our first step in school to the time we move out with a college degree, we lead the challenging days of educational life. While for most of the part, we are free from all adult life responsibilities, we have important concerns like getting excellent grades and making it into the right college.

We have a number of personal development responsibilities on our shoulders during this time—one of the most important being time management.

This is exactly what our time tracking software, Chrometa, is designed to help you with.

Our software works as a personal timekeeping assistant, integrating across all your devices and keeping you updated on exactly what you used your time with so that eventually you can make the transition into work life with a clear idea of what time management is truly about.

Here are 5 benefits our time management software offers for students of all levels:

1. Helps Develop Effective Learning Skills

When you know how to manage time the right way, you learn more effectively. You allocate study hours, and stick to it, simply because it’s more quantifiable now.

2. Develop Sense Of Responsibility

It is a cliché but time waits for no one. Every one of us has the same number of hours in a day, but the reason why some people make it while others don’t is because of better time management.

This is the sharp difference between conscientious adults and those who don’t understand the true value of time.

Chrometa allows you to set up comprehensive timesheets that display the amount of time you spend on each task. When you are aware of the activities that are unnecessarily consuming too much time, you cut it down and manage things accordingly.

3. Make Efficiency Gains

School and college aren’t just about studies. There are plenty of other activities that demand your attention—things that you really want to do but may not find time for.

With solid time management skills, you have ample time to spend on socializing and sports even after you have studied for the tests and made all those reports. With the right time management skills, many students are also able to make some money on the side with a part-time job.

4. Time Management and Money Management Go Together

The more time you squander, the more money is flushed down the drain. Learning to manage your time sensibly and using each minute to achieve something  sets you up for success. You will be open to more opportunities to make money when you know where your time is being spent.

5. Prepare for The Real World

Once you graduate, you would like to be taken seriously by your employer—none of that is going to happen if you are bad at time management. Even if you turn out to be an entrepreneur and work for yourself, poor time management will take you nowhere.

Time management is pivotal for students to successfully enter the real world, gain desirable employment and retain it. Sign up today with our industry leading time tracking program, Chrometa and start your journey towards mastering the art of time management.

The Effects of Stress: Why Wasting Time Can Be Dangerous

Stress is a part of our daily lives. It can come from positive life events or negative ones. However, the sooner we learn to productively manage stress, the sooner we are able to stop it from affecting our daily life.

Remember, most of the stressful events we face can be a result of poor time management skills. Putting some form of time management skills in place allows you to overcome anxiety and stress.

How Poor Time Management Leads To Stress

Most of us today find ourselves overwhelmed by the growing demands of friends, family and work life. The 40-hour weekend is more. Many of us work through evenings, vacations and even on days off. On the other hand, many people work irregular hours or lesser than they would like to put in due to erratic work schedules.

All of these issues can inevitably create stress for workers. Even teens face the same pressure trying hard to balance social life with education and extra-curricular activities.

Poor Time Management And Health Problems

The feeling that you have too much on your hands but so little time can create a paramount amount of stress. Wasting your time on unnecessary activities can also lead to a sharp rise in stress levels especially when those activities have dire consequences like pay cuts or missing project deadlines. Moreover, the stress can eventually degrade your performance at work or school. All of this eventually shows up in your health while you are knee deep in a mess trying to be effective in your daily life.

One important skill that can help overcome all these issues is good time management. It should be a crucial part of every individual’s stress management plan, but it is also common for most people to face problems when trying to master it.

Cut Down Stress By Managing Time

From all this, it is clearly evident that inappropriate time management can often lead to higher levels of anxiety and stress levels. What’s important is finding out what parts of your life require time management skills. Once you know that, the next step is identifying a strategy that would work for you.

Our time logging software, Chrometa, is designed keeping this in mind. It works as your persona timekeeper, allowing you to keep track of your activities as well as your employees. The result? Better time management, ability to meet deadlines and dramatically reduced stress levels. Check out the demo today and sign up to get started.

The Best Time Tracking Software for 2017

In 2017, let’s make “passive” timekeeping work in your favor. Here are five Chrometa features you can take advantage of to capture 20% or more hours – while actually working less – thanks to the best time tracking software for 2017.
(And if you need to reactivate your Chrometa account to take advantage of these features, you can restart with a free 30-day trial here).
Feature #1: Timeline for Multiple Days
Our Timeline view is a play-by-play recording, down to the minute, of every piece of work you’ve done on every device (computer or smartphone) through the workday. By request, you can now view your Timeline over multiple days:
 
Every Minute of the Day, With Details
best time tracking software 2017
 
Great – but how do we turn this amazing level of detail into something we can put on a Timesheet? 
#2: Select a Block of Time
Here’s a shortcut that will let you sweep multiple minutes of time into one time block quickly. If you were jumping around between applications (such as email and Word) but really working on the same task, this is a good trick to help you group everything.
 
Left-click the first entry you want to bucket. Then hold down the Shiftkey while you scroll down and select the last entry in your task – and everything in between will be highlighted for you.
 
Use Shift + Left-Click to Select Consecutive Entries
 
automatic timesheets
 
Now let’s get these combined, rounded up and assigned to a client and project.
#3: Autocomplete in Move to Project 
Towards the top of your screen, there is a big blue button that says Move To Project. Click this to access your Client and Project list.
 
Then you can just start typing the name of the Client or Project you’re looking for in the active search window that appears. Your list will be filtered down as you type, so that you can quickly find the project you want to assign this block of time to.
 
Use Active Search to Filter Your Project List
 
project time tracking
 
You can select the Project to move and group these entries at the same time. Or, you can take advantage of the & Annotate shortcut.
#4: Annotate While You Move to Project
As you mouse over your Project name, you’ll see two mouseover buttons appear toward the right side. The left button is an & Annotate shortcut that lets you assign an annotation as you specify the project.
 
The “& Annotate” Shortcut
 
attorney time tracking
Think of an Annotation as the translation from the computer-speak that Chrometa captures to the human-speak that you will place on your Timesheet. You’ll specify this using the popup that appears next:
 
Categorize And Annotate Popup
 
legal time tracking
#5: Back To Summary, or Export
Remember those jumbled 13 minutes of computer time? They are now a concise 18-minute (or .3) time entry on my Timesheet:
 
Ready for Export
 
passive timekeeping
 
This time entry is now on your Timesheet, ready for invoice or export! Your client will never guess that you created it with a few clicks of the mouse.
 
If you’re export to another billing, practice management or accounting system (such as Clio, CosmoLex, QuickBooks Online, etc) this entry will show up as if you created it directly in that system manually.
 
This 5-step time entry sweet will become faster and faster as you get the hang of things. If you have questions, or would like to take advantage of our complimentary 1:1 training sessions, please let me know.
 

Effective Project Management and Time Tracking Go Hand in Hand

Projects cannot commence without a plan. To produce a realistic plan, you need significant knowledge about crucial business aspects including personnel, resources, and strategic objectives.

However, with project management, you can stay on top of the game, assuring that only the best practices are implemented.

Moreover, it ensures that resources are allocated effectively, making best use of time, money and employees.

Significance of Time in Project Management

When managing projects, time is one of the most crucial resources to consider. It is an invaluable criterion for project managers to determine if the project is being operated as intended or not.

Furthermore, time management is crucial when it comes to resource maximization in collaboration with other resources such as personnel and money.

Typically, employees are paid for two things: their time and skills. Therefore, it is their duty to be present at work for required number of hours each day, fulfilling duties within the prescribed time.

A project manager must be aware of how to establish priorities. This is done by allocating more time to important tasks, providing room for high-quality work. Furthermore, consistent feedback and reporting can also offer project managers with insight on how smoothly the project is working, under coordination and active communication. Remember, it is easy to execute project management if everything is carried out within the established frame of time.

Focus on time when making crucial business decisions. Make strategic modifications. When you alter time frames, it will impact results.

This is the reason why during the initial stages of planning projects, you should hire project managers who are skilled to produce sound estimations.

Also, mitigating risk is a crucial component of business management. This involves anticipating potential risks, developing schedules, allocating resources, delegating responsibilities, and more.

Risk mitigation can make the work process smooth, overcoming challenges and unanticipated obstructions.

All in all, project management is crucial because it ensures that projects are executed in accordance with the devised plan. Remember, the significance of time for projects cannot be overstated. Therefore, to effectively utilize time, you must encourage your project managers use time tracking solutions.

Benefits of Time Tracking in Project Management

Outlined below are some benefits of time tracking for effective project management:

Time tracking enables project managers to:

  • View team activities and how much time is being spent on which task,
  • Assign the right kind of job to the right person,
  • Take instant action on areas that are clearly require improvements,
  • Track overall employee productivity and levels of performance over a certain period of time,
  • Effectively handle remote teams,
  • Establish clear expectations, deliverables, and deadlines etc.

With Chrometa, you can encourage your employees to record all their time spent on computers and mobile phones (Android & iPhone) passively. This will further help them make effective use of business time, increasing billable hours, and receiving payments owed by clients to your business.

Employee Time Theft: Cost Crunches for Businesses

Time theft takes place when employees get remunerated for work they haven’t done.

More appropriately, they get paid for time not spent on business work. Considering the growth of mobile workforce and easy internet access, time theft is becoming a more serious concern for businesses today. The issue is so serious that businesses are losing billions of dollars worth of productivity on an annual basis.

However, time theft is not limited to a certain kind of person, designation or industry. This takes place everywhere. And people are getting more creative in ways to evade work.

This is where businesses need to take a more proactive approach and fight against employee time theft. To do that, we must first understand various forms of time theft taking place. Some of them are outlined below:

Time Card Theft

There are multiple ways time card theft can take place. For instance, if an employee fails to show up at work, he asks a colleague to punch them in and out for that particular day. Also known as buddy punching, this act is a serious fraud against company policies.

Another form of time card theft at work is when an employee lies about the number of hours he/she spent at work, for a given shift, in a single day.

Prolonged Breaks

This form of time theft occurs when employees take over-extended breaks at work. This can include extending regular lunch breaks. Employees who tend to leave for lunch breaks early or come back late are guilty of this form of time theft.

The same holds true for employees who take more breaks in a single shift than they are permitted (under the company policy). Prolonged breaks are easily the most common types of employee time theft at the workplace, across industries.

Too Much Personal Time

It is a common practice for employees to spend most of their time at work taking personal calls and replying to personal messages/emails.

They tend to deal personal issues and family situations at work, wasting time and hampering productivity. These non-work related activities form personal time. While in some cases, employees are given certain liberties (if they’re able to manage work at the same time). When this freedom is misused, it leads to time theft.

Internet Time Theft

Internet time theft is common, yet the most difficult one to detect.

That’s because employees tend to use the internet for both, work and non-work related purposes. This can include everything, ranging from regular internet browsing to social networking, and using instant messengers at work.

While it is not possible to eliminate time theft from the workplace altogether, but implementing time tracking solutions as a form of corporate policy can help.

With Chrometa, businesses can passive record employee time, encouraging them to make productive use of it for overall growth and success.

Pivotal Role Played By Time Tracking Software for Startups

Is it even possible to implement the business plan as intended? Have you realistically planned for time, personnel and resources? Are the products/services costing done right?

Typically, the first few years after business inception are the most critical. Hence, it’s imperative for startups to proactively gather crucial, reliable information. From the very beginning, time tracking software has been a source of significant information, pertinent to work sequences.

Moreover, it has shown ways in which work can be optimized.

Businesses see time tracking programs as essential tools for calculating price, invoicing customers, and controlling business operations more effectively. This is why experts recommend startups to use time tracking software from the initial business stages, so that crucial concepts are productively established and maintained.

Basis for Calculation

Time is an invaluable asset for businesses, particularly startups. The number of hours spent by employees in work-related activities directly contributes towards customer invoice. And this further helps in calculating price.

During the early business stages, it is imperative to assess if work hours have been practically evaluated, or whether you should be charging a higher price for products/services. Time tracking can also help determine reasonable price.

Improved Processes and Allocation of Resources

Is there a chance you can improve internal communications and meetings? When implemented from an initial stage, time tracking applications spot activities that take up extra, unnecessary time. Once you identify and eliminate these activities, process optimization becomes easier. Moreover, it prevents you from getting involved into unproductive work techniques.

For startups, the first three years are the most stressful.  However, with time tracking software, businesses can learn where free capacity exists. This further assures employees have sufficient work, and are not overworked.

Moreover, during these years, startups can leverage on employee skills and talents most.

Time Tracking – Making It a Part of Corporate Culture

While businesses realize the real benefits of time tracking solutions for growth and success, this concept is not very popular among employees.

Some find it to be a total nuisance, while others consider it to be an invasion of privacy. The idea of being constantly monitored doesn’t go down well among employees. As a result, they easily develop feelings of resentment and dissatisfaction.

This is where the true role of employers comes into play. From the very beginning, employers must introduce the concept of time tracking to employees, explaining how they can benefit from it.

Moreover, efforts must be made towards integrating time tracking in the corporate culture. This gives employees a chance to adjust and feel comfortable about time tracking and management.

Given the crucial role time tracking can play for startups, get our free 30-day trial to see how our passive time tracking solution fits with your startup’s needs. We also have a dedicated time tracking app for Android and iPhone so that your employees can capture productive time on-the-go.

Tracking Employees at Work: How Effective Is It?

Time is an invaluable asset for businesses.

Employers expect employees to complete more work in less amount of time.

According to a number of studies, it has been concluded that the internet has contributed enormously in improving employee productivity.

It has introduced labor automation, improved communication, enhanced access to information, and more.

On the other hand, an article published in the Wall Street Journal claims that internet distraction has resulted in a major decrease in the productivity of employees having access to computers.

Today, employees are having a tough time getting work done in time––thanks to social networking channels, smartphone notifications, and e-mail alerts.

Furthermore, a latest study revealed the top 10 killers of productivity at work. The top 4 are:

  • Smartphone usage/texting,
  • Gossiping,
  • Internet, and
  • Social media

Consequently, the need for tracking employees for how they spend their time is more crucial now than ever.

Here are a few reasons why and how tracking time is beneficial for both, employer and employees:

Time Tracking Is a Lesser Extreme Form of Employee Monitoring

Employers tend to hire dedicated IT personnel to take care of emails, browsing histories, and keystrokes that contribute towards the breach of corporate policies or personal use.

Time tracking can serve as a better, friendlier solution that’s also lesser invasive than employee surveillance. Moreover, time tracking is cost-effective, relative to other monitoring options. Therefore, if your business requires employee monitoring, invest in a time tracker.

Time Tracking Encourages an Ideal Process of Working

To determine the work capacity of your team, use the analysis feature of your time tracking app. This feature helps employers devise improved ways of making use of resources, efficiency.

Moreover, employees can assess their own time to determine weak points. This way, business managers can provide employees with better accountability, without checking on and off. That’s because time tracking records and reports daily, weekly, monthly and yearly time into timesheets. This can later be exported to Clio, FreshBooks, QuickBooks, and more.

Time Tracking Improves Focus While Reducing Interruptions

Instead of perceiving time tracking solutions as privacy invasion or a medium to spot low-performing individuals, employees must consider it as a tool that helps stay on track.

When employees start tracking their own time for a given project, or even day-to-day activities, they’ll be better able to shut off interruptions and indulge in activities that contribute towards goal achievement.

Time tracking has also helped most employees in overcoming procrastination by spotting activities or habits that waste time.

To help employees focus on work, while effectively managing time, invest in Chrometa. Our time tracking solution also creates professional-looking invoices, allowing you to receive payments electronically. Get a free 30-day trial today.