Powerful Time Management Tips to Shrug off Procrastination

Statistics show that procrastination affects over 20% of the population and is on the rise.

Procrastination is a widespread menace to personal and professional efficiency. At some point in time, everyone falls victim to it. Some people see it as an ordinary state that can become so challenging that it may threaten one’s employment, education, and even personal life.

People drag their feet for abundant reasons; such as a lack of confidence, the multifaceted nature of the job, or simply a lack of interest.

It is important to know that time management and procrastination are correlated; by managing your time effectively, you can have power over your workload, augment your productivity and boost your confidence.

As a result, you’ll have a lesser tendency to procrastinate and be better able to enjoy a healthy balance between work and other activities.

Here are some of the most influential time management tips that will successfully thwart procrastination:

Setting Goals

One helpful way to do that is to establish goals that are achievable and constructive.

Moreover, once a goal is accomplished, it should also provide you with a sense of achievement, which is great for people who lack confidence. Finishing a task within a definite time period is one example of a goal that a person may challenge to achieve, not considering if a project has a predetermined completion date or not.

For instance, if a project has a set deadline, a person may choose to set a goal of completing it days or weeks earlier. One way of doing this effectively is having time tracking software. Such software captures every detail of the activities being performed on PC, Mac and/or smart phones and transit them into a timesheet automatically. Allowing employees to get their work done quickly and productively, without procrastinating.

Practice The Swiss Cheese Technique

Just as a block of Swiss cheese is occupied with holes; you will view your task like a block of cheese that you strike holes into. Choose a 5-minute component of the job and focus on doing that only; not worrying about the entire job.

For instance, if you have been assigned to create a business plan, break down the task into smaller, manageable chucks that take a particular amount of time to complete. Focus on just one small piece at a time every time you get a chance. A time tracking service will be of great help to you in such a case.

Plan Breaks

When allotting time for each task, also assign time for breaks. A planned break is something that you will look forward to, and thus reducing your chances of getting sidetracked.

Moreover, breaks are a reward for the time spent working without disruptions; so it’s a well-deserved interval where you can relax. Think of something comforting or pleasurable for the scheduled break, regardless of how long the break is. Once the break is over, you will be motivated to return to work and not procrastinate until the next break arrives.

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How To Convince Your Team To Track Their Time

Time tracking can be an exceptional managerial tool for people in leading positions, as well as employees.

However, there is a negative stigma associated with employee scrutiny that could cause some repercussions when you try to put it into operation.

If you are interested in using time tracking app, but are anxious that there might be a negative repercussions, consider these steps that can help your team understand the advantages of tracking time.

Step#1 – Propose the Change to the Management First

Whenever introducing something new in the company, it’s better to go slow and steady. Start off with the upper management and make them aware of the basic features of the software, so they comprehend how it works, and are aware of its long-term benefits.

Once they are comfortable with the idea, launch time tracking to the rest of the team members. There are quite a few reasons to do this:

  • You will require the support of your managers when bringing in time tracking software to all teams.
  • Managers should be fully aware of the software before employees get to know about it.

Step#2 – Present It as a Problem-Solver

When introducing the software to your team for the first time, explain how it is a solution to their problems. Enlighten them on how it will help them perform better and more proficiently. When they can see the payback, they’ll be more welcoming to the transformation.

For example, when they can track time to individual tasks and projects through automatic entries, team members wouldn’t have to send daily reports to their leaders anymore. As a leader, if you wanted to see what and how they have been working, you will simply scroll through the timesheet to get a clear picture of what they worked on, and for how long.

Step#3 – Show How It Supports The Company’s Shared Vision

The teams should be aware of and fully support the company vision. Show them how time tracking lines up with it. Here are several things you could make clear to hook up the company vision with time tracking for the team members:

  • If your company attempts to be well-organized– Time tracking can provide automatic time sheets, the capacity to start and end work effortlessly with a single click, and make invoicing simple through mechanical reports.
  • If your company attempts to befair – Time tracking will provide 100% accurate insight on how employees work, so that managers assess potential problems and weak areas.
  • If your company strives to be honest – Time tracking software makes everyone accountable for their activities. This is beneficial for team members who fail to get their fair share.

Step#4 – Simplify it

Once you narrow down on the best time tracking program, certainly create a flawless workflow with constructive software.

For instance, when you ask your team to begin tracking time, they have a task list ready, or have a way of adding tasks to the time tracker.

Here are some tips to make time tracking for employees as easy as possible:

  • Utilize a time tracker that works with numerous operating systems such as Mac, Windows etc.
  • The software shouldn’t consume a lot of memory space. It should be lightweight and run at the back.
  • The time tracker must integrate with whichever project management tool the employees are habitual of using.

Step#5 – Ask For Team Input

Provide the team with multiple time tracking options to select from so that you can account for the finest working arrangement. For instance, your developers may ask for a time tracking option that integrates with Clio time entry or QuickBooks.

Once you know what your team members expect and need out of the new software, you can play around with the options accordingly.

Chrometa’s time tracker software will enable you to capture how you spend every minute working, including reading and responding to emails, writing documents, researching on the web, and more. Download the free trial now or browse through our blog section for more information.

Five Changes You Should Make To Boost Employees’ Morale

The significance of employee morale is a subject of discussion that should be a main concern for all organizations. As workplaces go through vivid transformations, leaders must learn ways of managing employees differently. In order to raise morale, leadership must be flexible and pioneering.

As business owners and head of the management, you must consider this:

  • How much effort are you putting into gratifying employees that go beyond the call of duty for your business?
  • What benefits are you offering to motivate improved performances?

While you may be a business operating on a small scale which cannot afford extensive incentives for employees, there are quite a few inexpensive ways at your disposal to heighten employee morale and stimulate your staff to work harder towards your company’s growth.

To know about the 5 things you can do to boost employee morale, keep reading below:

1.    Show Appreciation

There are countless ways to illustrate employees your appreciation. When they perform well, they do wait for some sort of acknowledgment in return for the hard work.

If there is an employee or multiple employees outshining at their jobs, make certain that their performance is acknowledged. Some inexpensive ways you can show your appreciation includes:

  • Present them a gift card,
  • Offer small bonuses,
  • Grant them an extra paid day off,
  • Take them for lunch.

2.    Have an Open Door Policy

This is a great way to boost employee morale within your small business. Keenly communicate with your employees, alert them of modifications, and give them the chance to articulate themselves. When your employees feel gloomy and de-motivated, they may not feel that the company and/or their job are secure. As a result, they may not work as hard to help you improve your business. By providing them with an interactive working environment, you can keep them happy, contented and on their toes.

3.    Track Their Performance and Rewards

There are instances when employees get rewarded for their performance, but they aren’t sure of how well they have performed. As a result, they don’t consider rewards as meaningful as they should. Needless to mention, most employees like to be appreciated and rewarded purely based on merit.

Have software and tools to record their performances, which you can show them later to make them feel proud of themselves. For example, you can have a time tracking app in place which will record every minute of their effort that went into winning a client over email or a phone call. Rewarding employees based on this performance will definitely boost their morale and motivation to work even harder.

4.    Avoid Being Overcritical

Constructive criticism does a great deal for employees to make them grow and learn over time. However, criticizing them too much be taken in the wrong way.

While it is good to keep communication lines open, it’s rather best to not be overcritical. The top way to stab employee morale is to constantly focus on the negatives without even once recognizing the smaller achievements. Thus, provide constructive feedback, whenever feasible.

5.    Follow Through the Initiatives

Employees love being innovative and coming up with new ideas, but more prominently, employees need to be convinced that the organization is fully supportive of their thoughts and implementation of new ideas and strategies.

As a leader, don’t give your word until you plan on keeping it, as this sets an incongruous tone where employees can immediately lose trust in the vision of your organization.

Want to boost employee morale through an online time tracking software? Get Chrometa now! In addition to its unique features, Chrometa tracks the amount of time you spend on each e-mail, along with the e-mail address of whom you sent the e-mail to or who it was from. Learn about our pricing structure or read the reviews.

Build a High Performing Team with these Easy Steps

Leaders spend a considerable portion of their time focusing on ways to improve their teams and make them more productive.

They want their teams to execute better, innovate more, resolve disagreements, and autonomously solve any problem. It is absolutely normal for leaders to have high expectations from their teams – and as the basis of organizational life – they should.

However, teams that constantly don’t “gel in together” over a prolonged period of time can generate tough antagonism for leaders who want to keep moving ahead. In the most appropriate sense, such teams get “caught in the swamp.”

Here are some easy steps that will enable you to build a high performing team and pull the team members out of this proverbial swamp:

Setting the Direction

In order to set the right direction, it is important for the leader to know the crucial difference between a vision and a mission. Moreover, he/she must be able to understand practices for crafting them and sharing them with the team. Decode the vision and mission into a shared purpose for the team and evoke behaviors through that it.

Associate the vision and mission to precedents and translate them into projects/initiatives that need to be taken ahead. Make use of initiatives to undertake resource planning and maintain focus as it eventually leads to success.

Gathering and Deploying the Resources

Typically, there are 3 primary kinds of resources that converts a team into a high-performing team; the people, ‘hard’ resources, and time (or access to leadership). These 3 resources depend on one another and require balancing in order to be successful.
Leaders must keep on emphasizing the point that proposals, strategy, and vision/mission form a basis for resource planning and skill requirements.
Devise plans and proposals that clearly identify the resource needs and how those resources will result into corporate outcomes that concern stakeholders.
Lastly, teams cannot perform at their best unless they have full access to their leaders.

Moreover, they must be informed about the invaluable nature of time. So, set time limitations for fulfilling each task. Also provide them with the resources they need.

Assemble the Team

Once your team is fully aware of the mission and key initiatives, map out the skills and abilities that will be required to get the job done. Then assess if your team has or lacks those skills. Also, try to gain some insights about the team’s culture (which is obviously driven by vision and the overall corporate culture) and conclude whether the team members are “fit” for the team on cultural grounds or not.

Allocate and Prioritize Work

To keep up with the performance and perceptions of equality, it is important to distribute work among team members fairly. Make certain that the duties you assign are based on priority, skill set, availability, time, interest, and growth oppotrunity.
Make use of strategic filters to assist you in prioritizing your efforts in ways that drive impact and strategic alliance. It is also wise to assign a time limit for completing a certain task so that you are convinced that a job is not only getting completed within the prescribed time, but also in the most productive manner.

By utilizing time tracker software, you will know how the team members are spending each minute and whether they are performing to the best of their abilities or not.

Performance Assessment

Assess the team members based on the set benchmarks in terms of time, quality and other parameters. Give them feedback on their performances. Appreciate them for the good work and highlight their weaknesses to help them perform better in future. Give them trainings if they lack a certain skill and allow them to reach out to you whenever they want to, this will certainly keep them motivated and productive.

Looking for time keeping applications to make your teams more productive and performance-oriented? You have come to the right place. With Chrometa, you can automatically capture time for your team members as they work on their PC, Mac, iPhone, and Android, and even smart phones! Take a tour of our time tracking software or contact us for more information.