Become a Better Time Manager with these Effective Tips

Each of us has a tendency to look for shortcuts for completing our work. We want to get more work done, faster each time. However, not many of understand that a shortcut may lead to work delays. Multitasking is another concept that is assumed to help you save time. You take on simultaneous tasks to meet deadlines.

However, in reality, you realize that it has proven more of a failure than a success strategy. The true solution is time management.

Not convinced? We’ll prove how time management actually helps:

Prioritizing your Day

This is one of the most efficient and effective ways of time management. Get to your workstation and see what tasks and projects you have lined up for the day. Start with the most important task first. Most of us tend to postpone important tasks, and start working on the simpler tasks first.

If you do the same, there’s a probability that you’ll be left with tough tasks by the end of the day. Thus, organize your day and get done with difficult tasks in the morning. Completing them will motivate you to complete the remaining work faster.

Planning your Weeks

Planning your weeks is important. You know which tasks have to be completed in a week, thus you might overburden yourself by doing extra wok daily. Don’t stress yourself and work through a weekly schedule. It will give you a fair idea of what tasks you’ll be completing by the end of the week. Thus, you’ll be in a better position to see if you need to put in extra effort and hours or you’ll be able to complete your tasks at the same pace of work.

Grouping different Activities of a Task to One

There are various activities involved in completion of a task. For instance if you need to complete an audit report, you need to gather information, coordinate with other departments and if needed schedule meetings with managers. All these are activities that are required to prepare an audit report. Group all such activities and follow a step by step approach. Gather information, coordinate and attend meetings. Also time yourself with the help of a time tracking program to see if you have been following the set schedule or not. At the end of the day, you’ll be in a much better position to work on your audit report and submit the same on time.

Wondering time tracking isn’t easy as it sounds? Well, now it is, with Chrometa! Our effective time tracking software helps in managing time in an efficient manner so that you not only work faster, but better too!

Stop Multitasking And Get Your Work Done!

Does multitasking get more work done? Does it help you become more productive? The answer to these questions is a simple, yet resounding, ‘no’.

Multitasking only helps in assuming that you’re doing a lot of work. In reality, you’re spending more hours doing less work. Instead of doing many things at the same time, put your efforts in competing one task at a time. Here’s how you can do more in less time by avoiding multitasking:

Focus on your Current Task

Focus on the task in hand, instead of putting your efforts in focusing on the next task. Focusing on two or three tasks at once, results in loss of energy as well as time. You’ll remain too busy; but at the end of the day, none of your tasks will be accomplished. Working on multiple tasks simultaneously will not only divide your attention, but will also lead to sloppy mistakes. If you’re working on a project, don’t respond to emails during that time. Emails can wait till you complete your current task, or perhaps before.

Get rid of Interruptions

Messages, personal phone calls and social media – get rid of all these interruptions when you start working. You won’t even realize and they’ll take up too much of your time during work hours. If you’re working at home, shut the door of your room to work in an interruption-free environment.

Clean your Workspace

De-cluttering is an effective way of avoiding multitasking. Papers and files lying on your table may catch your attention time and again, even though you don’t intend to focus on it. Get rid of everything on your table, except for the task you’re working on.

Complete your Tasks before Moving on

Don’t get overwhelmed with the amount of work you have to complete in a day! While focusing and working on one task, don’t just jump to the next one. Take on tasks to its completion and then move on to the next one. Put in your efforts to complete a task with 100% accuracy instead of submitting low quality work at the end of the day.

Track Time

Track time with a software and you will certainly realize that you’ve been working the wrong way till now! With a time tracking program, you’ll have a clear picture where you have been spending most of your time. Gauge if the time spent on multitasking has done any good to you or just wasted your day.

If you’ve been looking for effective ways to get rid of multitasking, Chrometa can help. Our amazing time tracking software can help you learn where you’ve been spending most of your time and enhance your time management skills.

Chrometa Version 5 is Here in Beta

Version 5 of our passive timekeeping software is ready for you to use. We’d love to hear what you think – it’s our biggest revamp of the main web interface since 2012 (yeah time really does fly).

You can upgrade to the latest release by going to Account – General – Change Version. That’ll flip your interface over to “v5.”

If you decide you’re not ready for it yet, you can flip back. But we’d love to get you using the new release so that we can start receiving feedback and prioritize new features accordingly.

What’s New in v5

The interface is the big overhaul. We now have the navigation on the left, so that you can single-click directly into any other area of the product.

The time capture display is a bit bigger. We still capture and display time the same way (down to the minute… actually down to the second but rounded up to the minute with a fancy algorithm).

Our big goal with the new release is to help speed up the categorization of time entries. We capture a lot of stuff – getting it all onto a timesheet can be challenging, we know.

To that end, we have a new rules preview feature that will give you a look at how the rule will bucket time before you implement it. Gmail users, this will look familiar to you if you make use of Gmail’s filters.

Going forward, now that the interface is ready, we will be looking at more ways to speed up timesheet creation. We’d love to hear from you on this front especially. Which brings me to my next point…

Help Suggest & Prioritize Features

We setup a dedicated v5 feature forum discussion in our Zendesk help desk software. You can access the forum here.

Remember those feature requests you’ve mentioned to us before? Please be sure to post them here after you check out the new interface.

You can also “vote up” features that you like the best. This will help us prioritize our development – whatever gets the most votes will get worked on next.

How To Get Started

As I mentioned earlier, current Chrometa users can go to Account – General – Change Version to upgrade to v5.

If you’re not yet a Chrometa user, or you were in the past, you can restart your 30-day free trial right here. And then follow the step above to upgrade from v4 to v5.

Questions? Suggestions? Need a trial reset? Please reply to this email so that we can help.

Android Time Tracking Software via Chrometa – Demo This Friday

Are you getting paid for the client phone calls you make and take from your iPhone or Android phone today? How about the emails you send to clients from your smartphone?

If not, please read on – this is the Android time tracking software update for you…

Mobile Gmail Tracking is Here

Gmail users, we now have a way for you to track the time you spend writing and reading emails on your smartphone (any model running Gmail, which means iPhone or Android or other).

To set this up, you’ll simply connect your Chrometa account to your Gmail account and we’ll pull in the time spent on each email to your timesheet, along with the To/From/CC info and the Subject Line.

From there, you’ll be able to print your timesheet, export it to Excel, or send it to one of the 10+ billing / practice management systems that we integrate with.

I’ll demonstrate this new feature on our “Feature Friday” webinar that we’re co-hosting with LexisNexis later this week. You can sign up to join us here.

We Track Phone Calls for Android (All) and iPhone (Verizon, AT&T, Sprint)

Our Android app helps you bill for all of your client phone calls and even text messages. You can download it from the Google Play store right here and hook it up to your existing Chrometa account.

iPhone users, we now have phone call capture for Verizon, AT&T, and Sprint customers. Here’s how to implement time capture with your carrier:

I’ll demo phone call and text message capture live on this Friday’s webinar.

Dedicated Microsoft Outlook, Gmail, and Mac Mail Support

In addition to our Gmail for smartphone support, we still offer dedicated time capture for Microsoft Outlook, Gmail, and Mac Mail from your computer. This means you’ll get the To/From/CC info of each email, along with the Subject Line.

Microsoft Outlook users can install our Outlook Add In right here.

Gmail users can grab our Google Chrome Plugin here.

And Mac Mail users don’t need to do anything – your plugin is already baked into our Mac Time Tracker.

Keyword-Based Rules for “Automatic” Time Entry Assignment

With keyword-based rules, you can “teach” Chrometa how to create most of your Timesheet for you each day. Which means you’ll only need to do some quick cleanup and annotations…resulting in the most comprehensive and accurate timesheet you’ve ever created.

Here’s a short video available “on demand” that’ll walk you through how this works.

(And yes, of course I’ll demo this feature live on Friday as well).

Join Me (and LexisNexis) This Friday – I Promise to Educate and Entertain

We’re launching our new integration with LexisNexis’ Time Matters product this Friday. Please join us, and I promise to show you a Chrometa tip or trick that you didn’t know before (and if not, your money back…)

Our Time Matters integration works like our other integrations – so the demo should benefit you no matter what system you’re connecting Chrometa to.

You can sign up for our co-hosted webinar here.

PS – If you can’t make it live, sign up anyway so that we can get you a recording afterwards.

PPS – Check out our slick new demo video below… and let me know what you think!

-Brett

Can Time Management help to Increase Company Profits?

Today in the business world, ‘time is money’ is the synopsis of time management and company profits. It is directly related to how well time is managed in multiple areas in the organizations. From employees’ time tracking ways and maintaining time sheets to project tracking; everything is important for increasing company revenues. With profits being the focal point of your business, how can you ensure that proper time management adds to your company’s profits? Here are a few ways:

Review your Employee’s Daily Schedule

As a business, you’ll have to keep a check on your employees’ daily work activities and their productivity. Any discrepancy in the task allotted and task completed should be taken seriously as it directly impacts your profits and causes unnecessary delays in project completion. Install a time tracker so that they know where they are spending most of their time and how they can enhance their productivity.

Prioritize Projects

Stuck with numerous projects and not much time to complete them? Avoid such situations by prioritizing projects and effective time management. When doing so, consider two things: the deadline of the project and the cost. Projects that will yield more profit should be completed first and managed accordingly. Appropriate time management for all projects will reap benefits for your business.

Ensure Flexibility

Not every employee can complete all tasks and projects. Effective resource management is the key to time management. The ability to shift resources between tasks and projects effectively to manage time will not only help in completing projects on time, but will certainly earn more revenues for your company.

Allocate Appropriate Time to Each Task

When allotting projects to employees, ensure that you appropriately allocate time for completion. This practice can be much more effective with a time tracking program. When installed, this program will not only help in tracking the hours spent in completing the work, but will also provide the facility to allocate time for project completion. Employees, with the help of this program, will be aware of the time they have to complete the project.

Looking for effective time management ways to make your company’s profits soar? Chrometa can help! Our efficient software helps in tracking time and also facilitates project and time allocation. In addition to this, our time tracking app can assist in tracking and managing time when working through your smartphone.